Executive Assistant

4 weeks ago

Cordele, United States Crisp Regional Health System Full time
Position Summary:

Under the leadership of the Vice Presidents/Chief Nursing Officer the Administrative Assistant is an active member of the department team that provides administrative and secretarial support and services that is consistent with the strategic vision, goals, philosophy and direction of the Nursing Home department and CRHS. The Administrative Assistant provides secretarial and administrative support services, such as taking minutes, preparing correspondence in final form, writing routine letters and memos, receiving and directing visitors, arranging meetings and maintaining departmental records and files. The Administrative Assistant assists on special projects and may provide other administrative services as requested. This position assists with the coordination of special events, meetings, seminars and educational/training programs.

Basic Qualifications:
  • Education:

Requires a high school diploma with an emphasis in Office Occupation and Administrative Skills or a GED state certification. An Associate's degree is preferred.
  • Experience:

Requires three to five years of work-related experience or any equivalent combination of education, training and experience.

Requires detailed knowledge of Microsoft Office productivity suite.
  • Licensure, Registrations & Certifications:

This job does not require any professional or technical licenses, registrations or certifications.

Essential Job Responsibilities:
  • Completes a wide range of administrative tasks which include preparing correspondence, lists, forms, tables, charts, records and statistical tables, which may be confidential in nature.
  • Assists in the preparation of administrative reports, statements and inventories.
  • Performs data or information gathering, compiles information and drafts special reports and summaries for review.
  • Receives and screens visitors and telephone calls and notifies the Vice Presidents/CNO or other staff members, or records and relays messages.
  • Responds to general inquiries concerning the activities and operation of the clinical departments by relating or referring to established policies and procedures.
  • Arranges meetings and conferences, schedules interviews and appointments, completes travel arrangements, and maintains personal calendars.
  • Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence, articles, records, and other documents.
  • Gathers data from Clinical Department records and prepares, completes, and/or processes reports, records and billings which require an understanding of both the Nursing department and CRHS policies and procedures.
  • Opens, sorts and distributes mail.
  • Requisitions office supplies and distributes supplies when received.
  • Operates standard office machines and equipment and may be responsible for contacting service personnel for repairs.
  • Assists with the coordination of special events, meetings, seminars, educational/training programs and other assignments as requested.
  • Performs other related job duties as assigned.

Standards of Performance:
  • Performs administrative and secretarial tasks, including covering for other clerical staff to keep the office working and orderly, as measured by feedback from staff and observation of the Vice President/CNO.
  • Prepares requested documents in an accurate and timely manner as measured by Vice President/CNO review.
  • Demonstrates reliability as measured by compliance with the CRHS Time and Attendance policy.
  • Demonstrates professional conduct, as measured by accuracy and legitimacy of billing and adherence to confidentiality, accounting, and HIPAA standards.
  • Promotes teamwork with the entire agency staff, as well as other contacts within the hospital, as measured by observations of the Director and co-workers.
  • Works on special projects under the guidance and direction of the Vice President/CNO.
  • Adheres to the CRHS Standards of Behavior as measured by observations of Nursing department staff, as well as outside and other inside customers.

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