Administrative Clerk

3 days ago

San Francisco, United States VMD Corp Full time
Description

About the Mission You Will Join:

Supporting airport security operations in effort to protect the nation's transportation systems and ensure the safety and security of all individuals within our borders.

Your Impact to the Mission:

In this Administrative Clerk opportunity, you will provide administrative support for the Project Manager (s) and executive staff. You will do this by performing administrative tasks including scheduling meetings, preparing executive staff minutes, drafting applicable correspondence and filing. In this Mission Support role you will be responsible for:
  • Coordinating and assist with staff travel requests.
  • Posting and distributing client and organizational updates and notifications to all staff.
  • Daily collection of all paperwork, lost and found, money, used recyclable products and deliver supplies on as needed basis.
  • Tracking all Government Furnished Equipment (GFE) including Keys, radios, headsets, etc.
  • Coordinating maintenance repairs of equipment.
  • Acting as VAP Administrative Coordinator responsible for Property / Lost & Found Database including tracking of lost and found items; responding to return calls / emails about lost and found items in question; coordinating shipment of items back to passengers / headquarters; and completing end of the month donations / destructions.
  • Acting as Customer Service Liaison for passenger claims including updating pre-claims database, responding to passenger claims, assisting with investigations, and coordinating resolution of claims.
  • Reconciling expenditures for parking bills and adjust for new hires / terminating employees.
  • Completing purchasing requests, track orders and resolve any vendor issues, and maintain supplies.
  • Recording all travel or reimbursement for employee travel expenses accrued due to travel or payment and ensure all forms / receipts are sent to headquarters for payment.
  • Maintaining master employee information and seniority rosters.
  • Assisting the Human Capital with the distribution of any employee materials or required forms.
  • Coordinating communication between management and Corporate Human Capital regarding leave tracking, counseling and other required documentation.
  • Maintaining the employee SharePoint site including posting and deleting any documents as instructed by management.

Experience Needed to Be Successful:
  • Human Resource experience.
  • Ability to provide advanced administrative and business support to the management team.
  • Proficient with Microsoft Outlook (E-mail Word Excel and PowerPoint) at the intermediate to expert level. Able to generate reports statistics timelines tables and correspondence.
  • Proficient in the use of Microsoft SharePoint and Office 365
  • Ability to gather compile review and analyze data.
  • Ability to effectively communicate verbally and in writing.

Desired Qualifications and Experience:
  • Ability to use sound judgement in resolving issues knowing when to escalate and making recommendations.
  • Ability to problem-solve moderately complex issues.
  • Ability to multitask and possess excellent organizational skills.
  • Excellent verbal and written communication skills.
  • Excellent customer service skills.

Basic Qualifiers:
  • Education Requirement: High School
  • Can Additional Years of Experience Substitute for Degree? Yes
  • Preferred Minimum Years of Overall Experience: 2
  • Preferred Minimum Years of Specific Experience in Field: 2
  • Minimum Clearance to Start: Public Trust
  • Work Status Allowable: US Citizenship

What we offer:

Competitive Compensation:
  • Pay range of $20.19-$31.25/hour

Benefits for you and your family
  • Medical Dental Vision
  • 401K
  • Vacation Leave Sick Leave
  • Flexible Spending
  • Life insurance
  • Employer Paid Long Short Term Disability
  • Tuition & Training Reimbursement Program

Travel and Telecommuting:
  • Telecommute Option: No
  • Relocation: Relocation is not provided.

Working with VMD:
  • At VMD, now a part of Xcelerate Solutions, you have the opportunity to thrive in your career and become a Game Changer. The quality and talent of our people is what drives our success. We embrace an employee-first culture and make it a priority to provide professional development opportunities that foster career growth.
  • We help protect American Citizens and the nation's most critical infrastructure by working alongside our customers and delivering game changing solutions to strengthen their missions. We believe our passion and commitment to achieve our customers' goals and solve their most critical challenges defines who we are. We don't just dream big, we act on it - through teamwork, dedication, and resilience.
  • Learn more about VMD culture here: VMD Culture

Who we are:
  • As a Vision, Mission, and Driven company, VMD has been delivering information technology solutions to the Federal government in Agile Engineering, Cybersecurity, and Critical Infrastructure Protection since 2002. Our mission has now expanded, and we have merged with Xcelerate Solutions to revolutionize end-to-end enterprise security. Together we are committed to protecting our nation's citizens, critical infrastructure, and resources.

VMD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable Federal, state and local laws. VMD maintains a drug-free workplace.

  • Administrative Clerk

    3 days ago

    San Francisco, United States Sciolex Corporation Full time

    Job DescriptionJob DescriptionResponsibilities: The Administrative Clerk is a permanent, full-time position supporting the overall mission of the U.S. Citizenship and Immigration Services (USCIS) by facilitating the operations of a local Field Office.  As an Administrative Clerk, your responsibilities would include:Retrieving and bundling...

  • Administrative Clerk

    1 week ago

    San Francisco, United States Advantech Global Full time

    Overview: Sciolex Corporation and Advantech Global have teamed up in support of the United States Citizenship and Immigration Services. For clarification- this role is through a DHS/USCIS contract and Sciolex is the Prime contractor, responsible for the successful execution of the contract. Advantech Global is a subcontractor under Sciolex, and the legal...

  • Administrative Clerk

    2 days ago

    San Francisco, United States Advantech Global Full time

    Overview: Sciolex Corporation and Advantech Global have teamed up in support of the United States Citizenship and Immigration Services. For clarification- this role is through a DHS/USCIS contract and Sciolex is the Prime contractor, responsible for the successful execution of the contract. Advantech Global is a subcontractor under Sciolex, and the legal...

  • Administrative Clerk

    3 days ago

    San Francisco, United States Sciolex Corporation Full time

    Overview What do you get when you bring together a team of bright individuals and place them into an environment where “work” means making a difference in the lives of people across the globe? You get Sciolex Corporation, a fast-growing defense contractor focused on providing the U.S. Government a level of service that surpasses the epitome of...

  • Senior Administrative Clerk

    3 days ago

    San Pablo, United States City of San Pablo California Full time

    Filing Deadline: Friday, January 10, 2025 at 11:59 p.m. Applications MUST be submitted online at Government. Jobs.com. The City of San Pablo is actively recruiting for a dynamic, team-oriented, well-experienced Senior Administrative Clerk for the Com Administrative, Clerk, Customer Service, Senior, Technology, Program

  • Administrative Clerk

    3 days ago

    San Francisco, United States VMD Corp Full time

    Description About the Mission You Will Join: Supporting airport security operations in effort to protect the nation's transportation systems and ensure the safety and security of all individuals within our borders. Your Impact to the Mission: In thisAdministrative Clerk opportunity, you will provide administrative support for the Project Manager (s) and...

  • Administrative Clerk

    3 days ago

    San Francisco, United States VMD Corp Full time

    Description About the Mission You Will Join: Supporting airport security operations in effort to protect the nation's transportation systems and ensure the safety and security of all individuals within our borders. Your Impact to the Mission: In this Administrative Clerk opportunity, you will provide administrative support for the Project Manager (s) and...

  • Administrative Support Clerk

    3 days ago

    San Dimas, United States Kelly Services Full time

    Job DescriptionJob DescriptionThink the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for an Administrative Support Clerk to support the Southern California Joint Pole Committee! Let us help you grow at work and discover the next step in your career, all while being a vital part of...

  • Distribution Clerk

    2 days ago

    San Francisco, United States Metalcraft of Mayville Full time

    Metalcraft of MayvilleMetalcraft of Mayville is an Equal Opportunity Employer:Minorities/females/veterans/individuals with disabilities/sexual orientation/gender identityDistribution ClerkUS-MS-BrandonJob ID: Type: Regular Full-Time# of Openings: 1Category: Administrative/ClericalScag SouthwestOverview Perform a variety of clerical, customer service, and...

  • CITY CLERK

    3 days ago

    San Francisco, United States City of Brookfield Full time

    PURPOSE: The City Clerk directs the professional level administrative services provided to the Common Council and Boards, Committees and Commissions; serves as a charter officer of the municipality; administers elections pursuant to State and federal laws; performs as statutory issu

  • Distribution Clerk

    3 days ago

    San Francisco, United States Metalcraft of Mayville Full time

    Metalcraft of MayvilleMetalcraft of Mayville is an Equal Opportunity Employer:Minorities/females/veterans/individuals with disabilities/sexual orientation/gender identityDistribution ClerkUS-MS-BrandonJob ID: Type: Regular Full-Time# of Openings: 1Category: Administrative/ClericalScag SouthwestOverviewPerform a variety of clerical, customer service, and...

  • VITA Administrative Clerk

    6 days ago

    San Antonio, United States Family Service Association of San Antonio Inc Full time

    Job DescriptionJob DescriptionVITA Administrative Clerk (Independent Contractor)Workdays & Hours: Monday – Thursday: 8:00 AM to 2:00 PM & Saturdays: 9:00 AM to 11:00 AMDuration: January – Mid April 2025Summary: The Volunteer Income Tax Assistance (VITA) Administrative Clerk will serve as a key member of the VITA team, providing intake coordination and...

  • Program Support Clerk Position

    8 hours ago

    San Francisco, California, United States VETERANS HEALTH ADMINISTRATION Full time

    OverviewThe VETERANS HEALTH ADMINISTRATION is seeking a highly organized and detail-oriented individual to fill the Program Support Clerk position in the Anesthesiology department. This role involves providing administrative support to the team, handling timecards, mail, filing, and other tasks.

  • Entry Clerk

    7 days ago

    San Antonio, Texas, United States O'Neill's Catering Full time

    Job DescriptionO'Neill's Catering requires an Entry Clerk to perform administrative tasks related to data entry. This position entails working from a data center, retrieving source files, and logging receipt of data. You will use data entry equipment to record assigned data and resolve minor issues as they arise.The successful candidate will have excellent...

  • Title and Registration Clerk

    7 days ago

    San Francisco, California, United States Wise Auto Group Full time

    About the RoleAs a DMV Clerk, you will be handling various administrative tasks related to vehicle documentation, including verifying costs, preparing payoff checks, and submitting transfer work to the Department of Motor Vehicles.Your responsibilities will also include examining documents for accuracy, assessing potential fraud, and reporting discrepancies....

  • Payment Administration Clerk

    7 days ago

    San Antonio, Texas, United States Northside Ford - Brasada Ford Full time

    Accounting and Finance RoleAs an Accounts Payable Clerk at Northside Auto Group, you will be responsible for maintaining the accuracy and integrity of our financial records, ensuring that our business operations run smoothly and efficiently. This is a challenging and rewarding role that requires strong analytical and problem-solving skills, as well as...

  • Maintenance Clerk

    3 days ago

    San Leandro, United States MV Transportation Full time

    MV Transportation is seeking a Maintenance Clerk who is responsible for providing administrative assistance to the Maintenance Manager and General Manager. Job Responsibilities: The Maintenance Clerk responsibilities include but are not limited to: P Clerk, Maintenance Technician, Maintenance Manager, Maintenance, Transportation, Parts Specialist, Property...

  • Front Desk Administrator

    2 days ago

    San Francisco, California, United States Tenderloin Neighborhood Development Corporation Full time

    Job OverviewThe Tenderloin Neighborhood Development Corporation is seeking a skilled and detail-oriented individual to fill the role of Desk Clerk. This position is responsible for maintaining the front desk of our properties, providing administrative support, and ensuring the safety and security of our residents.

  • Law Firm Clerk Assistant

    7 days ago

    San Francisco, California, United States IST Management Full time

    Job Summary:IST Management seeks a reliable and organized Legal Office Services Clerk to provide administrative support in a dynamic law firm environment. The successful candidate will possess excellent communication skills, proficiency in Microsoft Office, and prior experience in a corporate office or law firm setting.\Key Responsibilities:• Record...

  • Entry level

    3 days ago

    San Francisco, United States Link Up Overseas Full time

    About the job Entry level / Data Entry Clerk (Remote) We are seeking an entry-level Data Entry Clerk to join our dynamic and growing team. In this role, you will be responsible for entering data into our system, ensuring the accuracy and completeness of the information. The ideal candidate should be detail-oriented, organized, and able to work...