Executive Assistant

3 weeks ago

Newton, United States Partners Healthcare System Full time

Responsible for providing administrative support of the Chief Nursing Officer/SVP of Patient Care Services & Senior Director of Finance. Highly visible role which serves as the first point of contact for key information and issues being brought to the attention of the Chief Nursing Officer and Senior Director of Finance. Maintains a highly responsive relationship with his/her executive to ensure the effective management of their schedule and meetings.

Demonstrate the ability to effectively set priorities, make decisions and work in a fast-paced environment. Must be competent, self-motivated, and able to work independently receiving minimal supervision and guidance. Demonstrates proficiency in using Microsoft Word, Excel, Outlook, and PowerPoint and ability to quickly learn other information systems used within the institution. Works professionally with co-workers, customers, and other Mass General Brigham affiliates.

Essential Functions Include:

* · Heavy calendar management coordinating and scheduling high volume of internal and external meetings and appointments.
* Prepares necessary meeting materials including agenda items, conference room, audio visual and catering services. Attend meetings with Executive, administers the meeting via Zoom or Microsoft Teams, manages PowerPoint presentations, and takes meeting minutes throughout the duration of the meeting.
* Meet regularly with his/her executive concerning assignments, meetings, and related problems. Keep them informed of schedule of appointments, project progress and department problems and needs.
* Familiarity and understanding of the protocol for visits with major entities such as Department of Public Health, Joint Commission and Massachusetts Nursing Union.
* Must be flexible to meet the needs of the department when working on special or high priority projects and when volume of work is temporarily increased.
* Must be able to communicate effectively with hospital personnel, board members, community leaders, other health care professionals, and patients.
* Types, transcribes, word processes, copies, collates, and various correspondence, reports, minutes, legal documents, and other materials.
* Excellent working knowledge of MS Office Suite; including MS Teams, Word, Excel, and PowerPoint.
* Reconciles monthly expenses for corporate credit card in accordance with Mass General Brigham Healthcare policies.
* Screens and reviews written communications, initiates action as needed and/or researches and provides information to assist our Senior Leadership Team.
* Handles information which may be of a confidential and/or sensitive nature.
* Drafts and edits written communications as necessary.
* Organizes, maintains, and updates administrative files, records, logs, databases, etc.
* Coordinates, facilitates, and arranges the scheduling of internal and external meetings and appointments. Provides necessary agenda materials and arranges for conference room, audio visual, and telecom needs, as well as catering services, as required.
* May attend committee or other meetings as deemed appropriate by member of the Executive Team, taking, and preparing minutes as necessary.
* Greets, escorts, directs, and/or assists visitors, patients, hospital personnel, administrative personnel, board members, and patients.
* Answers the telephone and gathers screening information; takes and relays and manages messages and/or provides routine information as necessary.
* Picks up and delivers incoming/outgoing mail - opens, sorts and prioritizes as needed.
* Maintains/updates professional memberships and subscriptions as required.
* Maintains the scheduling of the conference room and board room in the Administrative Department.
* Prepares forms, requisitions, and orders supplies as necessary.
* Collaborates with other hospital Administrative Assistants, especially those within the Administration Suite
* Code and deposit checks to the hospital cashier
* Assumes additional responsibilities as requested.

Education

* Bachelor's or Associate's Degree preferred

Experience

* 3-5 years of executive assistant level experience (combinations of relevant experience/training will be considered)

Knowledge & Skills

* Excellent administrative skills
* Strong computer skills, including Microsoft Office Suite
* Excellent interpersonal skills
* Project coordination experience
* Ability to work well with all levels of management, staff, clients, and vendors
* Sensitivity to confidential matters is required
* Ability to be flexible, highly organized, and thoughtful in a fast paced, complex teaching hospital environment

  • Executive Assistant

    15 hours ago

    Newton, United States Ascendo Full time

    Position Overview:If you have effective office operation experience, this hybrid Executive Assistant opportunity is for you! The Executive Assistant will be responsible for managing calenders, handling logistics, preparing documents, conducting research, and coordinating meetings. Responsibilities of the Executive Assistant:Provide high-level executive...

  • Executive Assistant

    3 weeks ago

    Newton, United States The Hire Full time

    The Hire is a people-first, talent acquisition partner that provides progressive companies with a high-touch experience to attract, hire, engage and retain top performers. We help organizations navigate the continual tide of change by aligning their people strategy with their business strategy to drive favorable outcomes.Executive AssistantNewton, MALong...

  • Elementary Executive Assistant

    3 weeks ago

    Newton, United States Newton Public Schools Full time

    The purpose of this position is to assist the Elementary School Principal in the daily operations of the school. Performs a wide variety of complex secretarial and administrative duties under broad supervision of the Principal. Work requires initiati Executive Assistant, Executive, Processing, Assistant, Operations, Customer Service

  • Executive Assistant

    2 weeks ago

    Newton, United States Partners Healthcare System Full time

    You belong at Newton-Wellesley Hospital, where your talent is valued, your professional growth is honored, and where your career will thrive in one of the country's best academic community hospitals. We hear it over and over again. People love working at Newton-Wellesley Hospital because of the strong sense of belonging they experience here. Dedicated health...

  • Executive Assistant Office Manager

    1 month ago

    Newton, United States The Storick Group Full time

    Job DescriptionJob DescriptionWe are looking to hire an Executive Assistant Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization.Responsibilities:Manage records and informationPlan and maintain work facilitiesProvide administrative assistance to management teamEncourage and improve...

  • Executive Assistant-NCE

    3 weeks ago

    Newton, United States Newton Public Schools Full time

    This position is part of the NCE Operations Team and performs a wide variety of complex secretarial and administrative projects to ensure effective and efficient daily operations of NCE programs. Work requires initiative and independent judgment in t Executive Assistant, Operations, Executive, Customer Service, Processing, Admin Assistant, Technology

  • Executive Assistant

    1 month ago

    Newton, United States Newton Public Schools Full time

    JobID: 4889 **Position Type**: Secretarial/Secretary**Date Posted**: 4/24/2024**Location**: Newton North High School **Department**: **Athletics and PE, Health and Wellness Departments** **Job Title**: **Executive Assistant** **FLSA Status**: **(Exempt/Non-exempt)** **NESA (Grade 3)** **Reports to**: - Athletic Director/PE, Health and Wellness...

  • Executive Assistant

    31 minutes ago

    Newton, United States Newton Public Schools Full time

    Accounts Payable Job Title: Accounting Assistant - Grade 3 FLSA Status: (Exempt/Non-exempt) NESA-Grade 3 Reports to: Director of Business Operations In compliance with state and federal laws, newton public schools is committed to equity, anti-racism and a nondiscrimination policy for students, employees and prospective applicants. All educational and...

  • Executive Assistant-NCE

    4 hours ago

    Newton, United States Newton Public Schools Full time

    Department: Athletics and PE, Health and Wellness Departments Job Title: Executive Assistant FLSA Status: (Exempt/Non-exempt) NESA (Grade 3) Reports to: Athletic Director/PE, Health and Wellness Department Chair GENERAL DESCRIPTION (1-3 LINES DESCRIBING ROLE): The purpose of this position is to perform moderately complex to complex secretarial, clerical,...

  • Assistant Director, Undergraduate Admissions

    6 days ago

    Newton, United States Boston College Carroll School of Manageme Full time

    Job Description The Assistant Director, Undergraduate Admissions performs a variety of duties related to undergraduate admissions, enrollment, and financial aid throughout the lifecycle for prospective WCAS students. The individual counsels students at all points of the enrollment funnel, and is a main point of contact for Woods undergraduate and...

  • Accounting Assistant

    18 hours ago

    Newton, United States Newton Public Schools Full time

    Department: Principal's Office - Elementary School Job Title: Executive Assistant - Elementary School FLSA Status: (Exempt/Non-exempt) Exempt; NESA Grade 4A Reports to: Elementary School Principal In compliance with state and federal laws, newton public schools is committed to equity, anti-racism and a nondiscrimination policy for students, employees and...

  • Physical Therapist Assistant

    19 hours ago

    Newton, United States Powerback Rehabilitation Full time

    Physical Therapist Assistant Key information:Title: Physical Therapist AssistantLocation/work environment: In facilityReporting structure: Reporting to Director of Rehab About the jobAs a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs...

  • Assistant Manager

    12 hours ago

    Newton, United States Loves Travel Stops & Country Store Full time

    Req ID: 433484Address: 1760 Southfork Dr Newton, NC, 28658 Welcome to Love's Where People are the Heart of Our Success Restaurant Assistant Manager Working at Love s as a Restaurant Assistant Manager is a very different job. We work hard for our customers and our teams. As a manager at Love s, we empower you to be owner-operators and allow you to manage all...

  • Assistant Manager

    6 hours ago

    Newton, United States Love's Travel Stops & Country Stores, Inc. Full time

    Address: 1760 Southfork Dr Newton, NC, 28658 Welcome to Love's! Where People are the Heart of Our Success Restaurant Assistant Manager Working at Love′s as a Restaurant Assistant Manager is a very different job. We work hard for our customers and our teams. As a manager at Love′s, we empower you to be owner-operators and allow you to manage all...

  • Assistant Sales Manager

    1 month ago

    Newton, United States The Highlander Group LLC Full time

    Sales Account Executive’s at The Highlander Group LLC have a unique and fulfilling opportunity! Whether you're an experienced salesperson, or someone looking to start off their sales career and are after a fast-paced and competitive company culture, this opportunity has something for you! A salary that’s enhanced by regular bonuses, unlimited growth...

  • Assistant Electrical Engineer- Power

    5 days ago

    Newton, United States Burns & McDonnell Full time

    Description The Assistant Electrical Engineer (or Power & Utilities Analyst) will assist our clients by helping execute a variety of engineering and power system studies, to bring together the technical and economic knowledge needed to develop strategic roadmaps. Our goal is to help our clients create a strong, smart, and sustainable electric grid. The Power...

  • Administrative Assistant

    4 weeks ago

    Newton Center, United States Arco LLC Full time

    We are growing! A key opportunity to be a valuable contributor is available with Arco LLC?s construction firm in its? Newton office as an Administrative Assistant. Arco LLC is a Design and Build firm that executes architecturally driven projects while maintaining an unshakeable focus on high quality craftsmanship. Our team merges the visions and inputs of...

  • Assistant Electrical Engineer- Power

    3 days ago

    Newton, United States Burns & McDonnell Full time

    **Description** The Assistant Electrical Engineer (or Power & Utilities Analyst) will assist our clients by helping execute a variety of engineering and power system studies, to bring together the technical and economic knowledge needed to develop strategic roadmaps. Our goal is to help our clients create a strong, smart, and sustainable electric grid. The...

  • Assistant Electrical Engineer- Power

    17 hours ago

    Newton, United States Burns & McDonnell Full time

    **Description** The Assistant Electrical Engineer (or Power & Utilities Analyst) will assist our clients by helping execute a variety of engineering and power system studies, to bring together the technical and economic knowledge needed to develop strategic roadmaps. Our goal is to help our clients create a strong, smart, and sustainable electric grid. The...

  • Assistant Director of Advancement Services

    15 hours ago

    Newton, United States William James College Full time

    The Assistant Director of Development oversees various advancement and fundraising operations of William James College (WJC). These responsibilities include individual donor prospect identification and stewardship, developing and expanding WJC's Alumni Relations and Annual Giving programs, and maintaining the College's Blackbaud Raiser's Edge database in...