Current jobs related to Office Specialist 2, Superintendent's Office - Ontario - State of Oregon

  • Store Operations Specialist

    2 weeks ago

    Ontario, California, United States Office Depot Full time

    About the PositionWe are seeking a skilled and organized Store Operations Specialist to join our team at Office Depot. In this role, you will be responsible for maintaining a clean and organized store environment, as well as providing excellent customer service.About the JobMaintain a high level of organization and cleanliness throughout the store.Restock...

  • Office Administrator

    7 days ago

    Ontario, United States PrideStaff - Ontario, CA Full time

    Job DescriptionJob DescriptionOffice AdministratorPosition Details:Hourly Compensation: $19-1920.00Schedule: Monday to Friday, 7AM to 4PMKey Roles and Responsibilities:The Administrative/Office Assistant will manage office tasks, ensure smooth facility operations, and support coworkers as needed.Office Administration:Perform daily office tasks, including...

  • Office Administrator

    7 days ago

    Ontario, United States STELLAR TRAILERS CORP Full time

    Job DescriptionJob DescriptionWe are seeking an Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success. If you meet these requirements please don't hesitate to come in person to drop off a resume or text us at 909-732-1500 for faster replies. Stellar Trailers is looking for someone...

  • Office Assistant

    7 days ago

    Ontario, United States AdminSure Inc Full time

    Job DescriptionJob DescriptionAdminSure Inc. is a successful Workers’ Compensation Third Party Administrator located in Ontario, California. We administer self-insured Workers’ Compensation Programs in California.We seek qualified candidates who embody our culture of teamwork, integrity, and professionalism. We value our employees and offer fulfilling...

  • Administrative Support Specialist

    3 weeks ago

    Ontario, United States States HR CO LLC Full time

    Job DescriptionWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at States HR CO LLC in Ontario. This role will be instrumental in maintaining a professional and welcoming front desk environment while supporting administrative operations.Key Responsibilities:Greeting and Check-in Process: Greet clients,...

  • Retail Part Time Store Associate

    5 days ago

    Ontario, United States Office Depot Full time

    Job Description As a Part Time Retail Store Associate at Office Depot, your part-time role is vital to our continued success in today's retail landscape. You'll engage with customers in a friendly and knowledgeable manner, creating a positive shopping experience while driving sales. As a Store Associate, you will actively connect with customers, addressing...

  • Office Administration Specialist

    3 days ago

    Ontario, California, United States Luna, Levering & Holmes Full time

    Job ResponsibilitiesProcess and attach mail, e-mails, place and receive telephone calls, and assist Paralegal and/or Attorney with various tasks.Key responsibilities include processing paperwork, maintaining office supplies, and providing administrative support.

  • Automotive Dealership

    21 hours ago

    Ontario, United States Fletcher Jones Management West Full time

    Job DescriptionJob DescriptionYour next opportunity awaits at the Fletcher Jones Family of Dealerships. We are currently hiring an Accounts Payable Specialist to join our centralized Regional Business Office team located in Ontario, California!The ideal candidate has a minimum of 3 years' experience in an automotive dealership environment and will be...

  • Retail Store Assistant

    4 weeks ago

    Ontario, California, United States Office Depot Full time

    About Our CompanyOffice Depot is a leading provider of business supplies and services. With a strong presence in the market, we are committed to delivering exceptional customer service and meeting the needs of our customers. As a Sales Associate, you will play a critical role in helping us achieve our goals by providing outstanding customer service and...

  • Security Officer

    7 days ago

    Ontario, United States MAG INSTRUMENT, INC. Full time

    Job DescriptionJob DescriptionMAG INSTRUMENT, INC., manufacturer of the Mag-Lite ® flashlight, has an immediate opening for a self-motivated individual to work in a fast-paced environment.The ideal guard will assist in the physical security of the company. Individual will inspect, review, audit procedural functions, and write incident reports. The ideal...

  • Part Time Sales Associate

    4 weeks ago

    Ontario, California, United States Office Depot Full time

    **About the Job:**We are seeking a Part Time Sales Associate to join our team at Office Depot. In this role, you will be responsible for providing excellent customer service, maintaining store appearance, and supporting sales goals.**Key Responsibilities:**Provide exceptional customer service by engaging with customers, answering questions, and resolving...

  • Office Clerk

    4 weeks ago

    Ontario, United States US Main Full time

    OFFICE CLERK (Temp-Hire Position) Ontario, CA Pay: $23-$25 (based on experience) Schedule: Mon-Fri, 8:30AM-5:00pm Key Responsibilities: • Answer and direct phone calls to appropriate staff. • Maintain and organize files, records, and documentation. • Process incoming and outgoing mail. • Assist with data entry and database management. • Support...

  • Office Clerk

    4 weeks ago

    Ontario, United States US Main Full time

    OFFICE CLERK Take the next step in your career now, scroll down to read the full role description and make your application. (Temp-Hire Position) Ontario, CA Pay: $23-$25+ (based on experience) Schedule: Mon-Fri, 8:30AM-5:00pm Key Responsibilities: • Answer and direct phone calls to appropriate staff. • Maintain and organize files, records, and...

  • Sales Associate

    2 weeks ago

    Ontario, California, United States Office Depot Full time

    About the JobThis is an exciting opportunity to join our team at Office Depot as a Sales Associate. In this role, you will be responsible for providing exceptional customer service and selling skills to meet or exceed sales targets. As a member of our store team, you will work closely with customers to understand their needs and provide solutions that meet...

  • Office Coordinator

    3 weeks ago

    Ontario, California, United States HNTB Full time

    About HNTBHNTB is a world-class infrastructure consulting firm dedicated to building better communities. Our team of employee-owners delivers innovative solutions for some of the largest and most complex infrastructure projects across the country.Salary RangeThe estimated annual salary for this entry-level position is $43,000 - $65,000, based on...

  • Security Officer

    3 weeks ago

    Ontario, United States PACWEST Security Services Full time

    Job SummaryPACWEST Security Services, a reputable and privately owned security company, is seeking uniformed security officers to join their team. Based in Costa Mesa, California, with multiple branch offices throughout the state, the company offers opportunities for both full-time and part-time positions, as well as flexible schedules to accommodate various...

  • Office Support Specialist

    3 weeks ago

    Ontario, California, United States The Salvation Army USA Western Territory Full time

    Key ResponsibilitiesProvide administrative support to Corps Officers, including answering phone calls, tracking and following up on client inquiries, and providing information about Corps and Social Service programs.Process requests for social service assistance, including intake processes, scheduling appointments, and recording applications.Maintain...

  • Business Office Support Specialist

    9 hours ago

    Ontario, California, United States Ontario Christian School Full time

    About the RoleWe are seeking an Administrative Services Assistant to join our team at Ontario Christian School. As a key member of our Business Office, you will provide critical support to our operations by managing all aspects of accounts payable, preparing payroll, and performing various administrative tasks. If you have a passion for administration,...

  • Medical Office Admin

    2 months ago

    Ontario, United States Hanger Full time

    Why Us? With a mantra of Empowering Human Potential, Hanger, Inc. is the world's premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. Hanger's Patient Care segment is the largest owner and operator of O&P patient care clinics...

  • Chief Operating Officer

    2 weeks ago

    Ontario, United States M automotive Full time

    Job OverviewM automotive seeks a seasoned Chief Operating Officer to lead our Tier 2 Import dealership in a fast-growing market. The ideal candidate will have exceptional leadership skills, prudence in expense management, and the ability to motivate staff.The successful COO will oversee business operations, drive revenue growth, and contribute to strategic...

Office Specialist 2, Superintendent's Office

4 weeks ago

Ontario, United States State of Oregon Full time

Initial Posting Date:

11/22/2024

Application Deadline:

12/02/2024

Agency:

Department of Corrections

Salary Range:

$3,817 - $5,020

Position Type:

Employee

Position Title:

Office Specialist 2, Superintendent's Office (Ontario)

Job Description:

Office Specialist 2, Superintendent's Office (Ontario)

Snake River Correctional Institution - Ontario, Oregon

Oregon Department of Corrections

Are you looking to join a team of passionate professionals? The Snake River Correctional Institution is seeking a highly motivated Office Specialist 2 in the Superintendent's Office. Apply today and begin your career with the Oregon Department of Corrections

About the Job - Your Role

As an Office Specialist in the Superintendent's Office, you will provide confidential, clerical support to the Supervising Executive Assistant as well as essential support services to the Superintendent's Office. This position is responsible for general office support functions including word processing, data entry of confidential information, preparing correspondence, memorandums, and reports. This includes relaying messages, filing, and providing clerical/research assistance with various forms of communications or requests from adults in custody, staff, public officials, and the general public.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications:

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.

OR

An associate degree in any field.

OR

An equivalent combination of education and experience.

Requested Skills:

* Experience with programs such as Microsoft Word, PowerPoint, Publisher, Outlook, and Adobe Pro;


* Experience with Excel spreadsheets including formulas and dashboards;


* Experience with Microsoft Outlook including managing calendars, scheduling appointments, meetings, and conferences;


* Importing/exporting media;


* Answering multi-line telephone system and screening incoming telephone calls;


* Preparing a variety of reports, memos, different types of correspondence (proofreads documents for general clarity, punctuation, grammar, spelling, capitalization and typographical errors);


* Strong communication skills (verbal and written);


* Organizing, prioritizing, attention to detail;


* Experience meeting deadlines;


* Ability to work in a fast-paced or high-pressure work environment;


* Experience working within a team.



Preferred Skills:

* Experience with AS400 system;


* Experience with AFAMIS system;


* Experience working in a law enforcement or correctional environment;


* Certified in LEDS (Law Enforcement Data System).



In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.

Working Conditions:

Work is performed in a prison housing maximum, close, medium, and minimum-security adults in custody (AICs). There is an inherent responsibility to provide assistance through recall and/or reassignment during adult in custody unrest and other emergency situations occurring at the institution.

Duties may involve standing or sitting for long periods of time. Carrying and/or pulling heavy loads, bags, packages, and files to and from various workstations may be required.

All employees are required to use a computer for electronic mail and related AIC work systems in the regular performance of their duties. Operation of a computer is necessary in completing a majority of job assignments within this position.

Work schedule is driven by institution need in providing support services to respective sections, in accommodating requirements of Section 41, Article 1 of the Oregon State Constitution (previously known as Ballot Measure 17), and in accommodating scheduling requirements of Parole Board and Courts. Work schedules are assigned by management as per the Collective Bargaining Agreement.

This position functions under considerable pressure through changing deadlines, detailed tracking, and constant interruptions. The incumbent must be flexible in completing job duties at a variety of work stations, be flexible in providing coverage for other OS2s within this section who need assistance and be flexible in working within the guidelines provided by more than one direct supervisor.

All employees shall be expected to interact with co-workers, AICs and the public in a professional, respectful manner. This includes refraining from any type of behavior, action or language that could be perceived as hostile, discriminatory, intimidating, violent or abusive.

Office Specialist 2's are hired to the classification and are subject to being moved to other Office Specialist 2 work assignments within the institution to meet the operational needs of the agency.

About the Department:

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

* Family health, vision, and dental insurance
* Vacation, sick leave, and 11 paid holidays
* 21 days paid military leave for national guard and reserve components
* Optional short and long-term disability
* Term life insurance
* Fully paid retirement program
* Oregon Saving Growth Plan
* Flexible spending accounts for health and childcare
* And more

About the Process - What to Expect

* After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
* Top candidates will be referred to the hiring manager.
* The hiring manager will review your application and schedule interviews.
* Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
* Final candidates will have a background check, PREA check, and reference checks.
* A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
* A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Additional Information - Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility. Please note - if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application.

Questions:

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Cynthia Rodriguez, Cynthia.Rodriguez@doc.oregon.gov

Reference Number: Req-169879

* Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
* Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
* ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
* Only applications that are complete and submitted by the application deadline will be considered.
* This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
* We may use other factors to help us decide who will move forward, such as your related work experience, education, and overall professionalism of your application materials.
* This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.