Clinical Research Coordinator, Department of Women's Health, Dell Medical School

Job Posting Title:

Clinical Research Coordinator, Department of Women's Health, Dell Medical School

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Hiring Department:

Department of Women's Health

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Sep 30, 2025

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Location:

AUSTIN, TX

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Job Details:

General Notes

This is a limited position to 9/30/25. 100% will be funded externally.

Complete all study start-up needs such as obtaining study materials from sponsor and ensuring regulatory documents are completed through internal processes. Managing project close-out activities. Responsible for clinical communications with sponsors, central and local IRBs, vendors, monitors, and investigators. Assist with data management, analysis, and results reporting. Determining data collection standards according to study outcomes, maintaining and monitoring standards for data collection, developing templates to ensure consistency with specified standards. Coordinate logistics for meetings and project groups and capturing minutes from project meetings. Coordinating with other departments, schools at the University, and partner institutions.

Research studies will take place on the L&D unit at Ascension Seton Medical Center, in the Women's Health Clinics in Medical Park Tower, at the UTHA clinics, the Health Discovery Building (HDB)/Health Transformation Building (HTB) and the Community Care Clinic (CUC) sites.

Purpose

The Clinical Research Coordinator will support the coordination and implementation of research studies conducted in the Women's Health Department at Dell Medical School in The University of Texas at Austin. The incumbent will be responsible for overseeing the day-to-day management and operations of research projects. Perform subject visits for study activities including identification and screening of potential participants, consenting, enrollment, scheduling, study drug management, and all study visit procedures. Complete all data collection, sample processing, and study monitoring visits. Develop and maintain project plans and/or other tools to track deliverables and ensure successful completion of project. Pro-actively identify and resolve issues related to projects.

Responsibilities

* Coordinate and implement several complex research projects in the form of day-to-day management and operations of research projects. Develop and maintain project plans and/or the other tools to track deliverables and ensure successful completion of project. Pro-actively identify and resolve issues related to projects. Complete all study start-up needs such as obtaining study materials from sponsor and ensuring regulatory documents are completed through internal processes. Managing project close-out activities.


* Perform subject visits for study activities including identification and screening of potential participants, consenting, enrollment, scheduling, study drug and study device dissemination and accountability, and all study visit procedures. Complete all data collection, sample processing and study monitoring visits.


* Coordinate logistics of meetings and capturing minutes from meeting. Coordinate with other departments, schools at the University and partner institutions. Actively participate in research meetings and events. Assist in the specialized clerical and technical duties connected with human subject research and other administrative tasks as assigned.


* Responsible for clinical communications with sponsors, central and local IRBs, vendors, monitors, and investigators. Assist with the data management, analysis, and results reporting. Determining data collection standards according to study outcomes, maintaining and monitoring standards for data collection, developing templates to ensure consistency with specific standards.


* Identify and respond to research-related adverse events.


* Other related duties as assigned.



Required Qualifications

Bachelor's degree with 4 years research experience. Must be team-oriented and demonstrate collaborative working skills. Ability to work independently. Able to collaborate and communicate well. Manage day-to-day activities. The ability to communicate with others in a clear, understandable and professional manner on the phone and in person; demonstrated use of good written and verbal communication skills. Must be comfortable with speaking with patients, including by phone or virtual video visit to collect data. Must possess effective project management skills, including the ability to plan, organize and schedule work in an efficient and productive manner, focusing on key priorities and meeting deadlines. Ability to identify and respond to research-related adverse events. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience coordinating clinical research studies in Women's Health, Psychiatry and/or community health services. Previous experience with subject recruitment and retention, and data management. Certification in clinical research. Experience in an academic health center. Prior experience with patient interaction or patient-facing work, must be comfortable speaking with patients to collect patient-reported data by phone or virtual video. Experience communicating with patients with serious illness. Proficient in the use of Word, PowerPoint, and Excel, and RedCAP. Excellent organizational skills with great attention to detail. Excellent interpersonal and communication skills. Energetic, eager to learn new skills. Capable of independent as well as collaborative work. Excellent documentation skills. Analytical skills and ability to resolve technical problems and interpret acceptability of data results. Willingness to learn obstetric and gynecology practices and terminology as they pertain to study development and management. Fluent in Spanish.

Salary Range

OPEN

Working Conditions

* Uniforms and/or personal protection equipment (furnished).


* May work around standard office conditions.


* May work around biohazards.


* May work around chemicals.


* Repetitive use of a keyboard at a workstation.


* Use of manual dexterity.



Required Materials

* Resume/CV


* 3 work references with their contact information; at least one reference should be from a supervisor


* Letter of interest



Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

* E-Verify Poster (English) [PDF]
* E-Verify Poster (Spanish) [PDF]
* Right To Work Poster (English) [PDF]
* Right To Work Poster (Spanish) [PDF]
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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.