Human Resources/Payroll Coordinator
2 weeks ago
GENERAL POSITION SUMMARY:
Under the direction of the Human Resources Manager, the Human Resources/Payroll Coordinator processes payroll and maintains employee time records. Additionally, the position aids with and facilitates the human resource processes for all City departments. This role administers employee health and welfare plans according to federal and state regulations and acts as liaison between employees and insurance providers. This position supports the resolution of benefits-related problems and supports effective use of plans and positive employee relations. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.
ESSENTIAL JOB FUNCTIONS:
- Enters, maintains, and/or processes information in the payroll system; information may include employees' hourly rates, salaries, or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
- Ensures proper processing of payroll deductions for taxes, benefits, and other deductions.
- Supports payroll reconciliation to the general ledger and monthly bank statements.
- Supports preparation of month end, quarter end, and year end taxes and financial information.
- Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
- Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
- Conducts audits of payroll, benefits or other HR programs and recommends corrective action.
- Administers employee benefit plans, including enrollments, changes and terminations; Reconciles benefits statements.
- Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up communication at the end of the recruiting process.
- Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
- Assists with new-employee background checks.
- Prepares new employee files; Files documents as needed.
- Assists with processing of terminations.
- Performs customer service functions by answering employee requests and questions.
- Schedules meetings and interviews as requested by departments or HR leadership.
- Makes photocopies; mails, scans and emails documents; processes mail; and performs other clerical functions.
- Assists with or prepares correspondence as requested.
- Performs other related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of:
- Fundamental principles and practices of personnel and payroll administration.
- Applicable Federal, State and local laws, rules, codes and regulations related to personnel and payroll policies and procedures.
- Principles, practices and techniques of public Human Resources administration including: recruitment, selection, benefits, and payroll.
- Principles and practices of public administration, operations, services and activities of a local government.
Skill and Ability to:
- Deal with sensitive and confidential matters with discretion and to maintain confidentiality.
- Manage time effectively to meet deadlines.
- Handle multiple tasks simultaneously with frequent interruptions.
- Communicate clearly and concisely orally and in writing.
- Use tact, initiative, and judgment within general policy, procedural and legal guidelines.
- Prepare clear, accurate and concise reports, correspondence and other Human Resources materials.
- Establish, maintain and foster positive and effective working relationships with those contacted in the course of work.
- Follow Department and City policies and procedures operating with minimum supervision.
- Learn and use HRIS/payroll software.
EDUCATION AND/OR EXPERIENCE REQUIRED:
- Bachelor's degree in human resources, business administration, accounting or related field and/or equivalent experience.
- Two (2) years related experience in human resources, accounting or payroll preferred.
- Experience in a government agency setting is preferred.
LICENSES, CERTIFICATIONS & OTHER REQUIREMENTS:
- Must possess a valid Driver's License and acceptable MVR.
- Possess certification as a Notary Public or be able to be certified.
CONDITIONS OF EMPLOYMENT:
- Meet qualification/eligibility/background requirements for this position.
- A one-year probationary period may be required.
- Satisfactorily complete an employment verification and pre-employment drug screening.
WORKING ENVIRONMENT AND PHYSICAL DEMANDS:
The work is generally performed within an office environment. Requires the ability to sit, stand, walk, see, and effectively communicate with others for extended periods of time. Must be able to handle multiple tasks or projects simultaneously, work with numerous interruptions, and adjust to changing priorities. Must demonstrate good use of judgment and demonstrate the ability to properly deal with confidential matters. Must use good interpersonal skills.
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