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3 weeks ago


Webster Groves, United States Missouri REAP Full time

Job Description:

Essential Functions:

Primary Objective: To provide the necessary clerical responsibilities required for the administration of the school district in order to assure the smooth, efficient operation of the school office. Works to create a welcoming office experience and build positive relationships with all staff, students, parents, and other visitors (your presence, communication, and welcome will work to serve as a first impression to the many people we serve).

* Prepares, composes, transcribes and/or types documents, correspondence, reports, newsletters, schedules, etc. for the purpose of communicating information to school and District personnel, students, parents, and the public
* Maintains confidentiality when working with private material concerning the District or individuals
* Maintains files for supervisor(s) and/or department(s)
* Determines the need of inquiries (mail, email, phone, and office visits) provides information or direction and resolves issues from knowledge of District policies and procedures, or refers to appropriate party
* Receives visitors into the school office, ascertains the purpose of the visit, and furnishes the information or directs to proper person
* Proofreads, edits, and prepares material for printing, approval, and distribution
* Initiates contact and transacts business with outside agencies and parties
* Prepares and distributes related reports, and maintains enrollment databases appropriate to the specific area of responsibility
* Develops organized and efficient systems to meet building/department needs, establishes and maintains files, and assists in monitoring building/department budgets
* Assists with ordering office supplies; assists with inventory of office/department supplies
* Processes mail, may schedule appointments, and may make arrangements for travel for staff
* Operates standard office equipment, is proficient in word processing, basic spreadsheet skills, and Google Applications. Will utilize student information system and budget databases.
* Schedules building tours
* Maintains student records and attendance
* Records teachers' absences and substitute requests
* Manages maintenance requests and works closely with the building custodial supervisor
* Maintains supplies and maintenance for computers, copiers, and printers
* Perform other duties as assigned

Qualifications:

* Bachelor's Degree is preferred
* Experience as an administrative assistant
* Successful work history
* Strong organizational skills
* Requires a high level of initiative, independent judgment, and decision-making skills
* Able to work and converse efficiently with all school community members and other external contacts


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