Accounts Payable Specialist

3 weeks ago

Atlanta, United States Perma-Fix Full time

Description

Are you well-organized, motivated, and have strong attention to detail? Perma-Fix is looking for an Accounts Payable Specialist for our Corporate Office in Atlanta, GA. Candidate must be energetic, friendly, dependable, and professional with a polite demeanor and positive attitude.

FUNCTION:

Non-Exempt

Processes and maintains accounts payable records. Communicates with vendors regarding status of accounts. Reconciles vendor statements to make sure all items are in the accounting system. Handles Project division AP with project and task detail.

DUTIES:

* Reviews all invoices for appropriate documentation and approval prior to batching.
* Perform 2-way match process with emphasis on project and task.
* Batching of Invoices for approval.
* Enter approved batches to AP system.
* Assist preparation of Cash Requirements
* Prints and obtains signatures on all accounts payable checks.
* Preparation of checks for mailing. Provide supports for payments requiring stubs, etc.
* Distributes signed checks as required.
* Assembles and processes overnight shipments to facilities and vendors.
* Answers all vendors and facility management inquiries.
* Performs filing and copying.
* Maintains accounts payable reports and corporate accounts payable files.
* Assists in monthly closings of AP.
* Assists Corporate Controller and facility personnel as necessary.
* Perform other duties as assigned.

WORK ENVIRONMENT

Work in office environment.

Requirements

* Data Entry - the individual can enter voluminous information with speed, accuracy, and attention to detail especially as it relates to projects and tasks.
* Problem solving-the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully
* Customer service-the individual manages difficult client/customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to requests for service and assistance and meets commitments.
* Planning/organizing-the individual prioritizes and plans work activities and uses time efficiently.
* Quality control-the individual demonstrates accuracy and thoroughness in all regards but especially with projects and tasks, monitors own work to ensure quality and applies feedback to improve performance.
* Quantity-meets productivity standards and completes work in a timely manner.
* Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
* Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

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