Accounts Payable Coordinator

1 month ago

Goodlettsville, United States Dollar General Corporation Full time

Work Where You Matter

At Dollar General, our mission is Serving Others We value each and every one of our employees. Whether you are looking to launch a new career in one of our many convenient Store locations, Distribution Centers, Store Support Center or with our Private Fleet Team, we are proud to provide a wide range of career opportunities. We are not just a retail company; we are a company that values the unique strengths and perspectives that each individual brings. Your difference truly makes a difference at Dollar General. How would you like to Serve? Join the Dollar General Journey and see how your career can thrive.

Company Overview

Dollar General Corporation has been delivering value to shoppers for more than 80 years. Dollar General helps shoppers Save time. Save money. Every day. by offering products that are frequently used and replenished, such as food, snacks, health and beauty aids, cleaning supplies, basic apparel, housewares and seasonal items at everyday low prices in convenient neighborhood locations. Learn more about Dollar General at www.dollargeneral.com/about-us.html.

General Summary:

Performs audit for non-compliance expenses on T&E Reports in Concur. Analysis Concur reports for duplicate payment of expenses and collect refunds from employees. Audits all incoming invoices for accuracy which includes, reviewing of the manual coding block for the approval signature is appropriate for the payment amount according to the DG Approval Matrix, verify the signature is on file, cost center and gl account number is completed. Research incoming checks for deposit. Prepare and complete entry of journal entries for the department. Audits and prepares checks for mailing and special handling.

Job Details

Core Competencies

* Excellent oral and written communication skills.
* Excellent basic mathematical/computational skill.
* Excellent interpersonal skills and the ability to present oneself professionally to others.
* Self-starter with the ability to efficiently coordinate and prioritize.
* The ability to act decisively, and drive excellence.
* Able to collaborate across boundaries while building relationships.
* The ability to multi-task and deal with ambiguity while maintaining composure.
* Always a team player.
* Proficient in Microsoft Office Excel and Word.

Principal Duties & Responsibilities:

* Audit Concur T&E and Purchase Card Reports for compliance. Audit Concur reports for payment duplicate payments of expense items and send emails to employees for refunds. Collect the checks and process journal entry to record the refunds.
* Prepares expense invoices for uploading to AP Subledger and invoice entry:
* Assigns proper vendor number to each invoice; reject incomplete invoices, review for appropriate signature and gl account.
* Communicates orally and/or in writing with SSC or DC employees to verify and/or clarify issues regarding the proper submission and/or approval of expense invoices as necessary.
* Prepares checks for mailing; including preparing/stuffing envelopes for remittance overflows and document enclosures, and routing certain special handling invoice payments to the requestor. 10%
* Completes and enter journal entries to correct accounting of utilities and error suspense.
* Maintains logs and compiles data for management information.
* Manages and maintains a log of invoices that are rejected and return the documents to approving cost center mangers for corrections.

Qualifications

Work Experience &/or Education:

Completion of a two-year associate degree, and a minimum of one year of experience in accounting, or accounts payable, plus significant experience using on-line computer systems and spreadsheet and word processing software.

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