Executive Assistant

1 week ago

Irwindale, United States City of Hope Full time

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Office of Philanthropy Vision Statement

Philanthropy is at the heart of City of Hope's mission in turning "hope into reality." We offer an extraordinary donor and volunteer experience, one that invites, delights, and deepens relationships over time. City of Hope Philanthropy is one of a handful of premier, exceptionally-regarded, and top-producing programs in the country.

Recruiting and developing exceptionally talented team members are hallmarks of the Office of Philanthropy (OOP). We demonstrate our commitment to our people through continuous learning and development opportunities and aim to foster an environment where each individual can thrive, personally and professionally. We increase the effectiveness of our team through transparency and accountability, building trust within teams, celebrating diversity and inclusion, enhancing team communications and removing roadblocks to maximize activation.

This role will report to and support two individual Vice President, Philanthropy positions, in an office of approximately 150 staff and associated partners. The EA is responsible for performing advanced, diversified, confidential and highly responsible professional secretarial & administrative services. Work assignments are complex in nature where considerable judgment, tact, creativity & initiative are required in resolving problems. The Executive Assistant must exercises frequent independent judgment, make administrative decisions (within agreed upon limitations) and take action on behalf of program executives based on knowledge of organizational policies, practices, personnel & program activities.

The Transformative Gifts (TG) Program provides a platform to bring structure, focus and discipline to our work with prospects rated at $5M+. This customized, donor-centered program deeply engages our highest capacity prospects in values-centered conversations regarding transformative philanthropic investment in City of Hope's strategic priorities. Philanthropy's partnership with System leadership is critical to the development and iteration of transformative gift concepts aligned with System vision, mission and priorities.

The program model brings together a focused team of gift officers with a dedicated operations team, facilitating our proactive work to routinely assess, assign, qualify, cultivate, solicit and continue to engage prospects rated at $5M+ in support of a multi-year TG pipeline equivalent in value to 3x of a rolling three-year goal.

As a successful candidate, you will:

* Uses discretionary initiative and judgment in handling sensitive & confidential details, establishing priorities and resolving problems relating to day to day operations & administrative details.
* Serves as a liaison between executives, managers & visitors as required. Researches and fulfills information requests from internal & external business contacts.
* Resolves routine and complex inquiries and problems requiring in-depth knowledge of organizational, divisional and departmental policies, procedures & projects in progress.
* Uses judgment in handling telephone calls & appointment requests for executive; routes to others as appropriate.
* Schedules & maintains calendar of appointments, meetings & travel itineraries. Coordinates related arrangements.
* Assists executive in maintaining & keeping scheduled appointments, meetings, etc.
* Independently prepares & distributes minutes of meetings. Initiates follow-up on items discussed in meetings.
* Initiates routine and some non-routine correspondence & memoranda. Drafts correspondence for executive's final approval.
* Compiles, computes, summarizes & analyzes data for special reports.
* Plans, organizes and prioritizes special projects.
* Helps create power point presentations
* Has regular exposure to highly confidential information & files.

Your qualifications should include:

* 2 years Post High School Trade, Business or Professional School.
* 5 years of experience in administrative & secretarial support at an executive level.
* Possesses high level of administrative and secretarial skills & versatility in use of PCs and related office software.
* Preferably: Bachelor's Degree.

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our Comprehensive Benefits, please CLICK HERE.

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