Project Coordinator

1 week ago

Santa Ana, United States Montrose Full time

ABOUT YOU

Are you passionate about making a difference and ready to join an inclusive work environment, committed to leading new ideas and pathways, and delivering value? If the answer is, "Yes" then we have an exciting career opportunity.

Who are we? We are Montrose, a global environmental services provider offering environmental planning and permitting, measurement and analytical services, and environmental resiliency and sustainability solutions. Our qualified engineers, scientists, technicians, associates, and policy experts are proud of our collective expertise and the collaborative nature of our approach to helping clients. We strive to optimize environmental resiliency in a way that effectively complements our clients' decision-making and operations and efficiently fulfills their project requirements.

We have over 90 offices across the United States, Canada, Europe and Australia and are approaching 3500 employees - all ready to provide solutions for environmental needs.

WHAT WE CAN OFFER YOU

As a key member of our Montrose team, you can expect:

* Mentorship and professional development resources to advance your career
* Direct exposure to our industry's leading experts who are solving the world's toughest environmental challenges
* An entrepreneurial environment where you can learn, thrive and collaborate with talented colleagues
* Opportunities to engage and contribute in our Diversity, Fairness and Inclusion and Women Empowering Leadership employee resource groups
* Competitive compensation package: salary ranging from $23/hr to $27/hr, commensurate with accomplishments, performance, and credentials
* Competitive medical, dental, and vision insurance coverage
* 401k with a competitive 4% employer match
* A financial assistance program that supports peers in need, known as the Montrose Foundation
* Access to attractive student loan rates to optimize your student loan payoff plans

A DAY IN THE LIFE

As a key member of the Montrose team, this role will be responsible for a full range of activities including:

* The Project Coordinator is responsible for management of project flow in the Company's ERP system, including invoicing, and collections related tasks for their assigned projects.
* Collaborates with project owners and ensures project information is entered into the Company's ERP system in a timely manner.
* Manages project flow in the Company's ERP system by creating, updating, and converting appropriate records as the process moves along from inception to closure.
* Accurately support revenue projections using the various transaction records in the Company's ERP system.
* Responsible for uploading project documentation in the Company's ERP system and submitting to client as needed.
* Requests, obtains, and processes client's purchase orders for awarded projects.
* Coordinates with logistics to prepare and record final invoices in the Company's ERP system.
* Verifies the accuracy of invoices and investigates questionable data before submitting final invoices to client.
* For time and materials projects: reviews time entries and reimbursable expenses, generates draft invoices and reviews invoice details with Project Managers.
* Follows up with clients to ensure timely payments & collections.
* Prepares support and requests for credit memos.
* Recommends actions to resolve discrepancies.
* Exercises safe work practices by following all Company safety rules and OSHA regulations, including attendance at all required safety training programs.
* Participates in company's continuous improvement programs and provide support to team efforts.
* Answering phones and emails, in addition to redirecting and/or escalating as appropriate.
* Perform general clerical duties associated with the business, including filing, maintaining records, copying and scanning.
* Assists with editing or proofreading documents and/or reports.
* Assists office staff with general, administrative support tasks as needed.
* Manages inventory and restocking of supplies, and places orders when necessary.
* Processes and receives, and distributes mail and shipments.
* Maintains a high level of confidentiality at all times.
* Performs other duties as assigned.

Position Qualifications:

* Previous experience with ERP systems; knowledge of Workday is a plus.
* Basic knowledge of accounting principles desirable (the position does not require GAAP knowledge).
* Proficient with Microsoft Office software.
* Ability to interface with cross-functional teams and all levels of personnel/management.
* Strong problem solving and analytical skills.
* Solid organization and time/project management skills.
* Effective verbal and written communication skills.
* Able to work independently and manage multiple responsibilities (i.e. self-starter, self-motivated).

The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified.

MAKE THE MOVE TO ACCELERATE YOUR CAREER

From comprehensive air measurement and laboratory services to regulatory compliance, emergency response, permitting, engineering, and remediation, Montrose delivers innovative and practical design, engineering and operational solutions that keep its clients on top of their immediate needs - and well ahead of the strategic curve. We are a fast-paced, dynamic and high-growth company.

At Montrose, you are your own boss and will receive encouragement, guidance and plenty of support from talented, super-smart colleagues and its service providers. Therefore, if freedom, autonomy, and head-scratching professional challenges attract you, we'd love to speak with you.

Want to know more about us? Visit montrose-env.com and have fun

Montrose is an Equal Opportunity Employer. Montrose is committed to recruiting and hiring qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. Montrose is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.

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