Data and Gift Services Coordinator

1 week ago

Durham, United States Durham Academy Full time
Durham Academy and the Philanthropy Team are committed to securing the financial resources and leveraging the dedication of parents, alumni, and friends to achieve our mission of preparing students for moral, happy, and productive lives. As an integral member of the Durham Academy Philanthropy Team, the Data and Gift Services Coordinator is responsible for gift entry, managing the donor acknowledgment process, and facilitating the smooth operation of the Office of Philanthropy. The Data and Gift Services Coordinator reports to the Director of Philanthropy. The position is a permanent, full-time, 12-month position with benefits.

The ideal candidate should:
  • have experience with data entry
  • be detail-oriented, organized and capable of utilizing technology for data entry
  • be customer service-oriented, approachable and professional when liaising with colleagues and donors
  • exercise good judgment, prioritize effectively and demonstrate confidentiality
  • possess strong oral and written communication skills

Primary Duties and Responsibilities

  • Data and Gift Entry
    • Accurately enter and record all gifts on a daily basis, including but not limited to gifts, pledges, pledge payments and related details.
    • Coordinate gifts made through payroll deductions, mailed checks and wire transfers with the Business Office.
    • Coordinate with donors, our financial advisor and stock brokers about stock gift details.
    • Coordinate with donors and their companies about matching gifts.
    • Regularly update donor records and monitor and maintain data integrity.
    • Oversee regular pledge reminders.
  • Gift Acknowledgments
    • Promptly and accurately acknowledge all gifts, pledges, and pledge payments.
    • Draft and tailor acknowledgment letters to align with the various giving seasons and milestones throughout the school year.
    • Notify appropriate parties of gifts made in honor or memory of a community member.
    • Convey the details of restricted gifts to the appropriate faculty and staff.
  • Philanthropy Team Support
    • Support our annual Giving Day outreach solicitation event.
    • As needed, provide internal and external support at Philanthropy and Alumni engagement events and meetings.
    • Liaise with the Office of Information Technology and Facilities for office-wide support needs.
    • Order office supplies, oversee maintenance requests, and maintain vendor accounts.
    • Take on other duties, as assigned, with flexibility and proficiency.

Requirements and Expectations

  • Bachelor's degree preferred, with a minimum of two years of data entry experience
  • Demonstrate proficiency in use of technology: Veracross database, Google Suite, Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Google, Zoom, and willingness to learn other emerging technologies
  • Experience with database/fundraising software systems (such as Veracross or Blackbaud's Raiser's Edge) is a plus
  • Commitment to Durham Academy's mission to prepare students for moral, happy, and productive lives
  • Unwavering commitment to donor confidentiality
  • Ability to work effectively with teams, attend and support events, and engage with the life of the school

DA Employees
  • Are culturally competent and believe in the central importance of diversity and equity in the life of a school community.
  • Can work independently with minimal supervision and routinely prioritize multiple tasks.
  • Have the ability to work in complex environments with a high degree of organizational effectiveness and attention to detail.
  • Are personable, collaborative and able to develop rapport quickly with a variety of individuals.
  • Use technology thoughtfully and creatively.
  • Innovate and experiment to find novel and efficient ways to complete tasks and solve problems.

Our School

Founded in 1933, Durham Academy is an all-gender, independent day school with 1,247 students in Pre-kindergarten through grade 12 on three campuses. The purpose of a Durham Academy education is to prepare each student to live a moral, happy and productive life. DA's Strategic Vision commits to preparing students for life, meeting the needs of our learners and innovating more boldly, with a foundation broadening and deepening our work with diversity, equity and engagement. Our DA is accredited by the Southern Association of Independent Schools (SAIS). Durham Academy is a member of the National Association for College Admission Counseling (NACAC), the Southern Association for College Admission Counseling (SACAC) and the National Association of Independent Schools (NAIS).

Diversity, Equity and Engagement Mission Statement

Diversity enlivens, improves and enriches the intellectual and social environment of an academic community and encompasses all aspects of humanity including racial identity, sex, religion, sexual orientation, socioeconomic status, ability, age and gender identity. We are committed to an ongoing process to increase the diversity of our community and to implement policies, programs and practices under which all members of our community feel welcomed, empowered, responsible and safe. Amidst our diversity we stand united in the pursuit of academic excellence and development of individual capabilities. Find out more about DA's commitment to diversity, equity and engagement here.

(Adopted by the Durham Academy Board of Trustees in 2004 and updated in 2008)

Our Employment Policy

Durham Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national or ethnic origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

  • Gift and Donations Coordinator

    20 hours ago

    Durham, North Carolina, United States Durham Academy Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Data and Gift Services Coordinator to join our Philanthropy Team at Durham Academy.This is a permanent, full-time position with benefits. The ideal candidate will have experience with data entry, be proficient in technology, and possess excellent communication skills.Key ResponsibilitiesData...

  • Data and Philanthropy Specialist

    7 hours ago

    Durham, North Carolina, United States Durham Academy Full time

    About the RoleWe are looking for an experienced Data and Gift Services Coordinator to join our team at Durham Academy.This is a 12-month, full-time position with benefits. The successful candidate will have strong organizational skills, attention to detail, and the ability to work independently with minimal supervision.Key ResponsibilitiesData Management:...

  • Associate Director of Major Gifts

    2 months ago

    Durham, United States InsideHigherEd Full time

    Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live....

  • Director of Development, Major Gifts, The Fuqua School of Business

    2 months ago

    Durham, United States InsideHigherEd Full time

    Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live....

  • Program Coordinator, International Development

    4 days ago

    Durham, United States Duke University Full time

    Occupational Summary Design, plan, coordinate and administer fundraising and advancement activities for two International Development Directors traveling to Latin America, Europe and Asia and one International Development Officer (non-travel). Position requires a wide latitude for exercising discretion, judgment and independence to develop and implement...

  • Program Coordinator, International Development

    4 days ago

    Durham, United States Duke University Full time

    Occupational Summary Design, plan, coordinate and administer fundraising and advancement activities for two International Development Directors traveling to Latin America, Europe and Asia and one International Development Officer (non-travel). Position requires a wide latitude for exercising discretion, judgment and independence to develop and implement...

  • Employee Services Coordinator

    1 week ago

    Durham, Connecticut, United States DURHAM MANUFACTURING COMPANY Full time

    Key ResponsibilitiesManage attendance and maintain accurate recordsProvide exceptional customer service to employees and visitorsPerform data entry for various HR reports and employee questionnairesAssist with planning and coordination of company events and activitiesMaintain accurate inventory levels and restock vending machines as neededEstimated Salary:...

  • Clerical Services Coordinator

    2 days ago

    Durham, North Carolina, United States Durham County Full time

    We are looking for a skilled Clerical Services Coordinator to join our team at Durham County Government. This role involves providing administrative support to various departments, including Child Support Services.Key responsibilities include:Performing clerical duties such as data entry and mail processingAssisting with court preparation dutiesScanning...

  • Customer Service Representative for Sales and Data Entry

    3 weeks ago

    Durham, North Carolina, United States Overhead Door Corporation Full time

    Job Overview: As a key member of our team, you will be responsible for providing exceptional customer service while coordinating sales efforts and managing data entry tasks.

  • Residential Services Coordinator

    8 hours ago

    Durham, North Carolina, United States Residential Services Inc. Full time

    We are seeking a Support Specialist to lead and coordinate activities in our group homes in Chapel Hill/Carrboro.This role involves working with individuals with intellectual and developmental disabilities and providing support to employees in the home.Duties:Leading and planning daily activities and eventsAssisting with daily tasks and careMaintaining a...

  • Administrative Services Coordinator

    2 days ago

    Durham, North Carolina, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant to join our team at the Institute of Inspection, Cleaning and Restoration Certification. As an Administrative Assistant, you will be responsible for providing administrative support to our business operations. This is a fantastic opportunity to work with a dynamic team and contribute to the...

  • Coordinator, Volunteer Services

    2 weeks ago

    Durham, United States Duke Health Full time

    At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.About Duke University HospitalPursue your passion for caring with Duke University Hospital in Durham, North Carolina,...

  • Patient Service Coordinator

    1 month ago

    Durham, North Carolina, United States Dukehealth Full time

    Company OverviewDuke Health Integrated Practice is a premier, multi-specialty physician practice with 140 clinics across North Carolina. We attract and retain top medical professionals with competitive compensation, benefits, and a collaborative work atmosphere that fosters growth and purpose.Salary: $52,000 - $62,000 per yearAbout the RoleWe are seeking a...

  • Data Management Specialist

    3 weeks ago

    Durham, North Carolina, United States Stefanini North America and APAC Full time

    Job DescriptionWe are seeking a skilled Data Management Specialist to join our team at Stefanini North America and APAC.The successful candidate will have experience in managing master data processes, providing technology expertise in SAP and APO, and collaborating with cross-functional teams to create and maintain articles.This role is ideal for individuals...

  • Data Visionary Lead

    4 weeks ago

    Durham, North Carolina, United States WillowTree Full time

    About the RoleAt WillowTree, we are seeking an experienced Data Visionary Lead to spearhead our Global Data and Analytics practice. As a seasoned professional with a proven track record in leading large-scale data-driven projects, you will drive strategy, growth, and delivery of data-driven solutions for clients.This role offers an unparalleled opportunity...

  • Master Data Analyst

    1 month ago

    Durham, United States Stefanini North America and APAC Full time

    Stefanini Group is hiring!Exciting opportunity awaits, let us help you get started!Interested applicants may reach out to Jomari BautistaEmail: jomari.bautista@stefanini.com for faster processing!Job details:Open to USC/GC candidatesLong-term contract position on W-2 only!Hybrid work arrangementPlease note that this is not an IT roleJob Title: Master Data...

  • Marketing Data Scientist

    2 weeks ago

    Durham, United States KYYBA Full time

    Job DescriptionJob DescriptionMARKETING DATA SCIENTISTA Marketing Data Scientist is needed  to support the Data Strategy & Analytics group. The Marketing Data Scientist must have particular experience building statistical models in python and utilizing data science packages in python. Must also have specific experience translating modeling analytics using...

  • Support Coordinator

    2 days ago

    Durham, North Carolina, United States Residential Services Inc. Full time

    Job OverviewWe are seeking a highly motivated and compassionate Support Coordinator to join our team at Residential Services Inc. in Orange County.This is a great opportunity to make a positive impact in the lives of individuals with intellectual and developmental disabilities while leading and supporting employees in group home settings.

  • Logistics Coordinator

    3 weeks ago

    Durham, North Carolina, United States Slate Professional Resources, Inc. Full time

    About the RoleAs a Logistics Coordinator at Slate Professional Resources, Inc., you will play a vital part in ensuring the smooth operation of our warehouse. Your primary responsibility will be to efficiently pick and pack products for shipping, maintaining an accurate inventory and ensuring seamless operations.Job Responsibilities:Pick and pack products for...

  • Data Scientist

    3 days ago

    Durham, United States Duke University Full time

    Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live....