Administrative Secretary

1 month ago

Texas City, United States Texas City Independent School District Full time
Primary Purpose:

Organize and manage the routine work activities of the Technology and Emergency Management offices and provide clerical services to the department heads and other staff members.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, word processing, and file maintenance

Effective communication and interpersonal skills

Basic math skills

Ability to use personal computer and software to develop spreadsheets and databases and do word processing

Experience:

Three years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:
Records, Reports, and Correspondence
  1. Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer.
  2. Compile pertinent data as needed when preparing various state and local reports.
  3. Maintain physical and computerized departmental files.
  4. Maintain student records as needed.
Accounting
  1. Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
  2. Assist with the preparation of purchase orders and payment authorizations.
  3. Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.
Other
  1. Answer incoming calls, take reliable messages, and route to appropriate staff.
  2. Maintain a schedule of appointments and make travel arrangements for department staff.
  3. Receive, sort, and distribute mail and other documents to department staff.
  4. Maintain confidentiality of information.
Supervisory Responsibilities:

None.
Equipment Used:

Personal computer, printer, calculator, copier, and fax machine.
Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

  • Administrative Secretary

    4 weeks ago

    Atlantic City, United States AtlantiCare Full time

    ***: The Administrative Secretary provides administrative support to functional managerial staff and assists with operations as required. The Administrative Secretary prepares reports and presentations, coordinates meetings and functions, maintains office supplies, responds to routine mail correspondence, and handles departmental inquiries, ensuring...

  • Administrative Secretary II

    3 weeks ago

    Redwood City, United States Redwood City School District Full time

    Job DescriptionJob DescriptionREDWOOD CITY SCHOOL DISTRICTCLASS TITLE: ADMINISTRATIVE SECRETARY II - SPECIAL EDUCATIONBASIC FUNCTION:Under the direction of an administrator at the level of Director with a major District-wide program, perform responsible secretarial and clerical work related to the function to which assigned; assist the administrator with...

  • Medical Records/ Administrative Secretary

    2 weeks ago

    Jersey City, United States Acclaim Rehabilitation & Nursing Center Full time

    **Position**: Medical Records/Administrative Secretary **Facility**: Acclaim Rehabilitation and Nursing Center **Location**: Jersey City, NJ **Salary**: $21-$22 per hour At Acclaim Rehabilitation and Nursing Center, we are committed to fostering a vibrant and inclusive senior community, where our dedicated team members strive to enhance the lives of our...

  • Medical records/ Administrative Secretary

    3 days ago

    Jersey City, United States Acclaim Rehabilitation & Nursing Center Full time

    Position: Medical Records/Administrative SecretaryFacility: Acclaim Rehabilitation and Nursing CenterLocation: Jersey City, NJSalary: $21-$22 per hourAt Acclaim Rehabilitation and Nursing Center, we are committed to fostering a vibrant and inclusive senior community, where our dedicated team members strive to enhance the lives of our esteemed residents every...

  • Administrative Secretary II

    3 weeks ago

    Redwood City, United States Redwood City School District Full time

    Job DescriptionJob DescriptionREDWOOD CITY SCHOOL DISTRICTCLASS TITLE: ADMINISTRATIVE SECRETARY IIBASIC FUNCTION:Under the direction of an administrator at the level of Director with a major District-wide program, perform responsible secretarial and clerical work related to the function to which assigned; assist the administrator with administrative matters...

  • Secretary

    1 month ago

    Jersey City, New Jersey, United States Omni Clear Communications Full time

    Job Title: SecretaryLocation: Jersey City, NJJob Type: Full-timeJob Overview:We are looking for a Secretary to provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The Secretary is responsible for answering phones, greeting...

  • Administrative Secretary II

    2 weeks ago

    Redwood City, United States Redwood City School District Full time

    Job DescriptionJob DescriptionREDWOOD CITY SCHOOL DISTRICTCLASS TITLE: ADMINISTRATIVE SECRETARY IIBASIC FUNCTION:Under the direction of an administrator at the level of Director with a major District-wide program, perform responsible secretarial and clerical work related to the function to which assigned; assist the administrator with administrative matters...

  • Administrative Secretary

    3 weeks ago

    National City, United States City of National City, CA Full time

    **Description**: This recruitment is being conducted to fill one (1) vacancy in the Library. The eligibility list may be valid for one (1) year, and may also be used to fill future vacancies in other City departments. **THE CITY**: - **THE POSITION**: **ALTERNATIVE WORK SCHEDULE**: - City employees work a 4/10 workweek, Monday through Thursday, 7 am to 6...

  • Secretary: Facilities

    3 weeks ago

    Atlantic City, United States Atlantic City School District Full time

    JobID: 802 **Position Type**: Secretarial/Clerical/Managerial/Secretary**Date Posted**: 5/23/2024**Location**: Administration Offices**Date Available**: 06/19/2024**Closing Date**: 06/02/2024 12-Month Position **JOB GOAL**: Provides secretarial support to the Facilities Manager. **QUALIFICATIONS**: - High School Diploma or General Equivalency - Knowledge...

  • Medical records/ Administrative Secretary

    7 days ago

    Jersey City, NJ, United States Acclaim Rehabilitation & Nursing Center Full time

    Position: Medical Records/Administrative SecretaryFacility: Acclaim Rehabilitation and Nursing CenterLocation: Jersey City, NJSalary: $21-$22 per hourAt Acclaim Rehabilitation and Nursing Center, we are committed to fostering a vibrant and inclusive senior community, where our dedicated team members strive to enhance the lives of our esteemed residents every...

  • Secretary-Discipline

    1 month ago

    Kansas City, United States HICKMAN MILLS C-1 SCHOOL DISTRICT Full time

    We are currently accepting applications for a Secondary School Secretary. If interested please complete and submit an application. Attached you will find the job description. Requirements: Ability to work well with learning community, parents teacher Secretary, Administrative, Education

  • Administrative Secretary II

    1 week ago

    Redwood City, United States Redwood City School District Full time

    Job DescriptionJob DescriptionCLASS TITLE: ADMINISTRATIVE SECRETARY II / TECHNOLOGYBASIC FUNCTION: Under the direction of the Director of Technology, this person will organize District Student Information system, perform responsible secretarial and clerical work, assist the Director with administrative matters requiring knowledge of department policies and...

  • Legal Executive Assistant

    2 weeks ago

    Garden City, United States The Goodkind Group, LLC Full time

    Legal Executive Assistant / Legal Secretary / Legal Administrative Assistant (Litigation)Very prestigious high end boutique to midsize law firm in Garden City is looking to hire a Legal Executive Assistant / Legal Secretary / Legal Administrative who will provide administrative support to associates and partners in a highly collaborative working environment....

  • Legal Executive Assistant

    2 weeks ago

    Garden City, United States The Goodkind Group, LLC Full time

    Legal Executive Assistant / Legal Secretary / Legal Administrative Assistant (Litigation)Very prestigious high end boutique to midsize law firm in Garden City is looking to hire a Legal Executive Assistant / Legal Secretary / Legal Administrative who will provide administrative support to associates and partners in a highly collaborative working environment....

  • Legal Executive Assistant

    1 week ago

    Garden City, United States The Goodkind Group, LLC Full time

    Legal Executive Assistant / Legal Secretary / Legal Administrative Assistant (Litigation)Very prestigious high end boutique to midsize law firm in Garden City is looking to hire a Legal Executive Assistant / Legal Secretary / Legal Administrative who will provide administrative support to associates and partners in a highly collaborative working environment....

  • Legal Executive Assistant

    1 week ago

    Garden City, United States The Goodkind Group, LLC Full time

    Legal Executive Assistant / Legal Secretary / Legal Administrative Assistant (Litigation)Very prestigious high end boutique to midsize law firm in Garden City is looking to hire a Legal Executive Assistant / Legal Secretary / Legal Administrative who will provide administrative support to associates and partners in a highly collaborative working environment....

  • Secretary III

    3 weeks ago

    Oklahoma City, United States State of Oklahoma Full time

    Job Posting Title Secretary III Agency 308 STATE BUREAU OF INVESTIGATION Supervisory Organization State Bureau of Investigation Job Posting End Date (Continuous if Blank) May 24, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if...

  • Secretary III

    1 week ago

    Oklahoma City, United States State of Oklahoma Full time

    Job Posting Title Secretary III Agency 308 STATE BUREAU OF INVESTIGATION Supervisory Organization State Bureau of Investigation Job Posting End Date (Continuous if Blank) May 24, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if...

  • ADMINISTRATIVE SECRETARY

    4 weeks ago

    Yuba City, United States Sutter County Superintendent of Schools Full time

    ADMINISTRATIVE SECRETARY (CONFIDENTIAL) - BUSINESS SERVICES & EDUCATIONAL SERVICES #715 (IN-HOUSE STAFF ONLY) at Sutter County Superintendent of Schools IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY This position is only available to current employees Business Services, Staff, SEC, Secretary, Administrative, Education

  • ADMINISTRATIVE SECRETARY

    2 weeks ago

    Yuba City, United States Sutter County Superintendent of Schools Full time

    ADMINISTRATIVE SECRETARY (CONFIDENTIAL) - BUSINESS SERVICES & EDUCATIONAL SERVICES #715 (IN-HOUSE STAFF ONLY) at Sutter County Superintendent of Schools IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY This position is only available to current employees Business Services, Staff, SEC, Secretary, Administrative, Education