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Sr. Administrative Assistant

1 month ago

Miami, United States The University of Miami Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Department of Medicine, Division of Hospital Medicine has an exciting opportunity for a Full-Time Sr. Administrative Assistant to work on the UHealth Campus. The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for assigned department(s) to facilitate the efficient operations of the office.

CORE FUNCTIONS
  • Provide Administrative Clinical/ Clerical support to the Divisions of Geriatrics & Palliative Care and Hospital Medicine inclusive of scheduling, calendar management, overload payment processing, tracking faculty efforts, and coordinating ad hoc projects as needed.
  • Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions for patient's protocol and hospital operations.
  • Oversees and Manages calendar assignments in QGenda.
  • Interacts and supports the Physicians and the ARNP/RN to ensure smooth clinical operations.
  • Ensures completed work products meet required timelines and standards of quality and quantity.
  • May provide ancillary support to physicians, clinical activities, business services, student services, etc.
  • Facilitates Home Health orders and Death Certificates for timely processing.
  • Coordinates Divisional Grand Rounds as well as Faculty meetings.
  • Manages Chief's calendar.
  • Acts as a back-up to Practice Manager when out of office.
  • Assists with Credentialing, on boarding, and off boarding of both faculty and staff.
  • Maintains updated inventory of Divisional Supplies and places Workday orders in a timely fashion.
  • Maintain files and databases.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS
  • High School Diploma or equivalent
  • Minimum 3 years of relevant experience

Knowledge, Skills, and Abilities
  • General knowledge of office procedures and operations
  • Ability to accurately prepare and maintain records, files, reports and correspondence
  • Ability to communicate effectively in both oral and written form
  • Ability to maintain effective interpersonal relationships
  • Ability to process and handle confidential information with discretion
  • Skill in completing assignments accurately and with attention to detail
  • Proficiency in computer software (i.e. Microsoft Office)

Any appropriate combination of relevant education, experience and/or certifications may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
H5