Administrative Assistant III

7 days ago


Lake County, United States The Fountain Group LLC Full time
The Fountain Group is currently seeking an Administrative Assistant for a prominent client of ours. This position is located in Lake County, IL. Details for the position are as follows:

Job Description:
  • $31.00/HR to start based on experience W2
  • 3 month contract (Potential to extend/convert based on performance/budget).
  • Responsibilities include:

    • Proactively maintains calendar and manages schedules, appointments, determining priorities; resolve scheduling conflicts as needed, and ensures efficient management and/or organization of meetings in collaboration with senior leadership administrators as needed.
    • Manage and coordinate travel requirements and conference registrations; occasionally support travel and office arrangements for visiting employees.
    • Prepare expense reports, expedites, and tracks processing of all department expense reports, check requests, and purchase requisitions.
    • Manage and coordinate departmental onsite and offsite events and meetings, including facilities and catering support as well as meeting logistics (videoconferencing, meeting venue, etc.).
    • Manage organizational charts and contact lists as needed.
    • Prepare agendas, materials, and minutes for meetings as required. Compose and prepare routine correspondence; format/edit documents as needed.
    • Makes recommendations to ensure the efficient handling of administrative matters and tracks special projects/initiatives to completion.
    • Exercises a high degree of diplomacy, confidentiality, tact, and professionalism.
    • Coordinate and schedule onboarding and/ or staff offboarding; works with managers, HR, space planning, and IT. Ensure proper set up/ removal of training in Compliance Wire.
    • Coordinate department meetings, celebrations, and events.
    • Coordinate, process, and track office supply orders for the department
    • Serves as key gatekeeper for and inquiries from other external stakeholders; field and transfer calls to appropriate internal departments.
Qualifications:
  • Minimum HSD/GED required/Bachelors degree preferred.
  • Minimum 5 years experience 
  • Advanced knowledge of Microsoft Office, Excel, PowerPoint, and Outlook. Knowledge of SAP and Aero is beneficial.
  • Open to business Travel 1-2 times/ year (?10%)



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