Executive Assistant III

4 weeks ago

FL, United States Nemours Foundation Full time

Nemours is seeking an Executive Assistant III to join our Nemours Children's Health team in Jacksonville, FL.

The Executive Assistant III position will be responsible for coordinating and performing the administrative support functions required. The person in this position will demonstrate excellent customer service that promotes patient, staff, and customer satisfaction and reflects the Mission, Vision and Values of Nemours. Skills needed to successfully perform this position are the abilities to manage resources prudently, prioritize, make decisions, handle problems in a calm responsive manner, and learn quickly and independently. Work collaborative, be detail-oriented, organized, an excellent communicator - verbally, written, and interpersonal. This position will interact with varying levels of associates and departments within Nemours, as well as external organizations and vendors. Perform other duties as assigned by leadership.

Essential Functions

1. Coordinate meetings facilitated by individual team members and enterprise.

2. Prepare agendas and compile, transcribe, and distribute minutes.

3. Order supplies.

4. Track expenses.

5. Assist with travel arrangements and expense reports.

6. Open, sort, and distribute incoming correspondence, including faxes.

7. May monitor department budget.

8. May manage timekeeping by updating Kronos for review and approval.

9. May train and onboard new hires.

10. May process payroll actions.

11. Provide support and coordination of meetings with internal and external customers. This includes but not limited to compiling agenda topics, taking minutes, transcribing and distributing minutes, as requested by management.

12. Proficiency with office technology and equipment

13. Assistance with creation and maintenance of training and meeting materials.

14. Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee's supervisor.

Requirements

HS Diploma or equivalent

Minimum of 5 years of administrative assistant experience required

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