Temporary Executive Associate

4 weeks ago

Lawrence, United States University of Kansas Full time

Job Description

Administrative Support (80%):

Temporary Executive Associate:

* Serve as central point of contact for dissemination of communication and outreach efforts on behalf of the Senior Vice Provost, Assistant Vice Provost's, and Director.
* Manage executive calendar coordinating with internal and external partners including but not limited to scheduling or rescheduling meetings, conference calls, and on-site visits. Prepare professional and accurate correspondence as required.
* Assist the Senior Vice Provost in staying on schedule, organized, and responding to requests in a timely and professional manner.
* Follow-up on pending requests or when details of a meeting are incomplete.
* Manage any last-minute changes or cancellations.
* Manage travel arrangements for the Senior Vice Provost, Assistant Vice Provost's, and Director.
* Maintain efficient filing systems of documents and records following university and government guidelines and requirements.
* Schedule Academic Affairs, Academic Program Coordinating Committee, the CIM User Advisory Group, and the Academic Operations Committee meetings, prepare agendas, reserve meeting locations, coordinate meeting technology, secure presenters, and distribute meeting information to members.
* Attending meetings, take meeting minutes and tracking action items as needed.

Other duties as assigned (20%):

* Additional duties as necessary to provide support for Academic Affairs and Graduate Studies

Required Qualifications

* Bachelor's degree with 7 years of experience of office experience, including experience in an executive office OR High School diploma/GED equivalency and 10 years of office experience, including experience in an executive office.
* Experience using scheduling software, including Microsoft Outlook, Zoom, and Microsoft Teams.
* Experience using Word, PowerPoint, and Excel
* Experience editing and writing professional office correspondence, as demonstrated by at least two (2) years of related experience.
* Minimum one (1) year of experience working in an environment that required planning, organizing, and meeting deadlines
* Minimum one (1) year of experience handling sensitive and confidential material and information.

Preferred Qualifications

* Excellent interpersonal and oral communication skills, as demonstrated by interview and application materials.
* Experience working with diverse populations.
* Experience with student services theory and practice or related experience in a student affairs/student services office.
* Experience working independently with minimal supervision.
* Prior work experience that required being detail oriented.
* Prior experience/knowledge of the University of Kansas structure, organization, and administration procedures.

Position Requirements

This position will work on-campus; Monday thru Friday 8 a.m. to 5 p.m.

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