Office Assistant

4 weeks ago

Saint Paul, United States MINNESOTA STATE AGRICULTURAL SOCIETY Full time
Description

The Office Assistant in the employment department has a variety of responsibilities throughout the hiring process to help ensure a positive and productive experience for each of the nearly 2,500 employees that are hired annually through the Employment Center for the Minnesota State Fair.

Employment Type
  • Summer Employment - Begin in June and continue through the end of August.
  • This is an in-person position and does not have the possibility to work remotely.

Job Description
  • Meet one-on-one with applicants to review fair-time employment registration.
  • Match applicants with opportunities that fit their interests, availability, and experience. Refer qualified applicants to interviews.
  • Schedule applicant interviews with Minnesota State Fair department and vendor supervisors.
  • Track and maintain detailed records of applicant interactions and files.
  • Assess each applicant to ensure they fit specific job requirements and values of the Minnesota State Fair.
  • Assist Minnesota State Fair employees with I-9, W-4 tax forms, Letter of Agreement, and Employee Notice Forms.
  • Take identification badge photos.
  • Answer incoming inquiries when needed both in person and over the phone.
  • Distribute staff packet and staff shirts to employees.
  • Present yourself in a professional manner to ensure all applicants have a positive experience in the Minnesota State Fair Employment Center.
  • Interact with applicants from diverse backgrounds.
  • Assist with tasks assigned by either the immediate supervisor or other full-time staff members.

Requirements

  • High school diploma.
  • Must be at least 18 years of age or older.
  • Available to work five days per week June - August with limited days off.
  • Extended hours during peak times and consecutive days without time off are required. This includes some weekend work in the month of August.
  • Strong computer skills and ability to apply them in a fast paced environment.
  • Ability to stay calm and handle conflict.
  • Previous experience in an office setting.
  • Provide exceptional customer service in person and over the phone.
  • Maintain strong attention to detail and accuracy.
  • Ability to work independently and multi-task.
  • Ability to coordinate efforts with other members of the employment team.
  • Data entry experience.
  • Strong communication and organizational skills.
  • Ability to maintain confidentiality.
  • Ability to problem solve and use time management skills in a fast-paced office environment.
  • Working knowledge of basic office equipment.

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