Administrative Clerk

Basalite Building Products, LLC is one of the largest manufacturers of concrete masonry products in the Western United States. Product lines include structural block, interlocking paving stones, engineered wall systems, retaining walls, ornamental and garden products, and a full range of sack goods. We are a proud member of the Pacific Coast Building Products Family of Companies.

POSITION SUMMARY: Under the direction of the Assistant Plant Manager, this position is responsible for performing general administrative tasks that support purchasing, customer service, and manufacturing efforts. This position is also responsible for supporting and demonstrating the Core Values of Integrity, Safety, Respect, Customer Focus, Quality, Innovation and Financial Success. Performs other related duties as assigned.

SUPERVISION RECEIVED: General Supervision

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Administration Duties

• Performs general office clerical duties as needed including, but not limited to, answering phones, filing/scanning paperwork, and providing back-up in Customer Service.
• Generate purchase orders for all authorized expensed purchases.
• Generate purchase orders for production-related raw materials.
• Verify that appropriate account codes and pricing are used, and that location protocol and Company policy are followed.
• Assist with matching packing slips and invoices to purchase orders; check quantity of material received; and perform SAP goods-receipt. Identify and resolve any discrepancies.
• Produce and audit purchasing reports.
• Maintains work area and equipment according to Company specifications for cleanliness and safety.

Production Duties

• Collects, reviews, and enters production order data; self-audits work for accuracy and reasonableness and analyzes subsequent accounting results.
• Calculates statistical performance indicators and publishes results to Plant Management.
• Works closely with plant personnel to resolve reporting discrepancies.
• Maintains archives of all production reports.
• Reviews bills of material, batch yields, and product run rates for consistency; reports on trends and suggests corrective revisions.
• Provides assistance with annual fiscal year standard revision updates.
• Assists with daily, monthly, and twice-yearly inventory counts, both finished goods and raw materials.
• Responsible for month end close reconciliations including, but not limited to, calculating and posting actual activities and closing out completed production orders for subsequent variance calculations.
• Attends safety meetings and abides by all safety rules set forth by the Company and governmental regulatory agencies; ensures that hazardous conditions are reported and corrected.

• All other duties and responsibilities assigned from time to time by the Company or its designated representative.
• Regular and Predictable attendance is required and work overtime as needed.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High School Diploma or equivalent
• On-the-job training is required to perform the essential duties listed above.
• Ability to multi-task efficiently and effectively
• Excellent interpersonal skills.
• Strong oral and written communication skills.
• Professional demeanor.
• Ability to work with minimal supervision and to stay on task.
• Ability to perform basic math.
• Strong problem-solving skills are a must.
• Ability to operate personal computer, printer, 10-key adding machine, copier, facsimile machine and any other equipment required to perform duties.
• Knowledge of Microsoft Office systems- Excel and Word.
• SAP knowledge a plus.
• Regular and Predictable attendance is required and work overtime as needed.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Frequently required to use hands to finger, handle or feel; Reach with hands and arms; Talk and listen; Stand, walk, and sit.
• Occasionally required to bend at the waist; Lift and/or move up to 30 pounds.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Office environment with moderate noise.

• Plant environment with loud noise, moving machinery, dusty, dirty.
• Outdoor weather conditions.
• Extreme temperatures
• Wear mandatory and/or other appropriate personal protective equipment (PPE)

$25.00-$30.00 Hourly

This is a regular, full-time position with competitive compensation and full benefits including medical/dental insurance, disability benefits, life insurance, 401(k), profit sharing retirement plan, and wellness programs. We are an equal opportunity employer and promote a drug free workplace

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