Receptionist

2 weeks ago

Dallas, United States Ume Preparatory Academy Full time
Position Type:
Secretarial/Clerical

Date Posted:
2/27/2024

Location:
UME Prep Junior High School

Date Available:
08/01/2024
Primarily Reports to: Assistant to the Superintendent
Secondarily Reports to: Superintendent
Minimum Qualifications
  • High school degree required
  • Bachelor's degree preferred
  • First Aid/CPR certified (or must be willing to complete training)

Position Summary
This position serves as the public face of UME Preparatory Academy. The position welcomes and serves all students, parents, staff, and the public; serves as the central communication hub for the school, and provides clerical assistance to assigned administrators. The position promotes positive public relations for the school and the district. The position cultivates a friendly, enthusiastic, and service-oriented office environment. Experience Required
  • Two years in customer service or service-oriented role
Skills Required
  • Bilingual Preferred. English and Spanish
  • Knowledge of general secretarial procedures
  • Skill in written and oral communication
  • Ability to set up and maintain an accurate filing system
  • Ability to organize and set priorities
  • Highly proficient in Microsoft Office applications particularly Microsoft Word and Excel
  • Ability to communicate in Spanish is preferred, but not required
  • Great interpersonal skills in working with students and parents
Duties & Responsibilities
Receptionist Role:
Manages the operation of the central school office in a friendly, enthusiastic, and efficient manner

Serves as the day-to-day public face of the Academy representing the essence and qualities of UME Prep

Greets parents, students and visitors entering the office and provides assistance. Answers the telephone and responds to inquiries; screens calls for the administrative staff

Maintains Attendance by inputting attendance notes for each day for their campus along with Substitute Attendance as needed

Front Desk will also run reports to ensure that attendance has been taken by all teachers and inform or investigate if not received.

Backup for food service, enters payments for FS into Skyward

Receive lunch money along with entering any payments collected into the proper lunch account and giving a written receipt for all transactions including but not limited to athletic fees, IT fees, and all general fees

Maintains office supplies in workroom

Sorts mail and delivers to employees

May assist in coordinating the work of office secretarial and clerical personnel; monitors work load; coordinates special projects. Oversees work of student office assistants

Greets substitutes and parent volunteers and provides information concerning assignment.
Supervises students who come into the office; monitors student behavior.

Provides basic first aid medical care to ill or injured students in the absence of the school nurse; calls parents and makes arrangements for transportation home as necessary. Gives medication as authorized.

Provides assistance to the administrative staff as assigned

Safety Duties and Responsibilities
Every employee of the School has an obligation to know our safety rules and procedures; to teach what they know to others; to recognize unsafe actions and situations; to warn others of unsafe situations; to react to emergency situations and to report hazardous or unsafe practices to those in a position to correct them.

Physical Demands:
There are mental, physical, and environmental demands, such as maintaining emotional control under stress, frequent standing, stooping, bending, pulling, and pushing. Although the employee may have periods of sitting, oftentimes, the employee will be moving around and on their feet. Moving small stacks of textbooks, media equipment, desks, and other equipment as needed.

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