Supervisor, Contracts Administration

3 weeks ago

Brook, United States Kearfott Corporation Full time
Founded in 1918, Kearfott Corporation, a global Aerospace and Defense supplier for over 100 years, is a leader in the design and manufacture of precision motion control products and inertial navigation components. Kearfott has a very long history of innovation and excellence and is the go-to brand for many of our global clients. Kearfott is trusted, respected and plays a vital role in the success of America's aerospace and defense industries. With over a century of expertise & experience, Kearfott is dedicated to providing quality, reliability, and cutting-edge technology to customers worldwide to meet their sea, land, air, and space navigation and guidance requirements.

Kearfott offers a comprehensive benefits package including a 401K, and Tuition Reimbursement. We offer a 9/80 schedule with every other Friday off, and flexible work options for most positions.

We are looking for talented individuals who want to be part of a world class work force. Join Kearfott and become part of a company that is recognized for technical expertise and respected world-wide as a 'full service' provider. For more information visit our website at www.kearfott.com.

Position Description

This position will be responsible for execution of the business and departmental strategies and processes including supervision of Contracts Administration personnel engaged in the preparation of proposals, negotiation of contracts, and administration of commercial and government contacts.

This position is responsible for developing and training the personnel in the department.

Essential Functions
  • Provide day-to-day supervision and direction to assigned Contracts Administration personnel executing responsibilities in contract administration. Contracts department responsibilities include, but are not limited to, management of contractual and other agreements, coordination of proposals, customer relationship management, and record keeping of communications and documents.
  • Supervise and assist (as required) the negotiation of all assigned proposals for contractual language.
  • Review bids, request for proposals, specifications, and requirements for consistency and accuracy
  • Recommend and implement specific course of action to be taken to satisfy customer inquiries regarding contract requirements.
  • Monitor customer provided metrics as well as internal metrics to ensure alignment. Coordinate metric reviews with customer as required to ensure actual performance is accurately displayed in customer metrics.
  • Develop and maintain good working relationships with customer contacts. Learn customer programs and applications and look for opportunities to encourage additional sales.
  • Maintain complete and accurate files to facilitate internal administration and audits.
  • Evaluate team member responsibilities, processes, and tasks for recommended improvements towards a leaner and more efficient workflow.
  • Provide coverage for customer accounts as required for team member PTO or unusually heavy workloads
  • Lead Contracts team on execution of assigned tasks related to strategic and functional initiatives.
  • Act as leader and mentor to develop core talent on the team and monitor compliance to processes.
  • Other duties as required by management

Critical Competencies
  • Must be highly organized, self-motivated, and thoroughly attentive to detail in all actions.
  • Must have excellent verbal, written, and interpersonal skills and be able to communicate across all levels and functions of the organization.
  • Must possess teamwork and leadership qualities, with the ability to train and mentor others.
  • Must be able to function effectively and independently and meet deadlines with minimal supervision.
  • Must display organizational leadership skills and be a team player.

Education & Experience
  • BA/BS required, Business, Law, Accounting, Communications, Marketing preferred.
  • Minimum of 3 years' experience in customer service, contracts management, order management, or similar areas of responsibility required.
  • 2-3 years progressive leadership experience and/or project management required.
  • Previous experience managing others preferred.
  • Must be proficient in Microsoft Office software
  • Knowledge of US Government contract administration including all FAR and DFAR regulations required.
  • Knowledge of US Export Control Regulations including ITAR and EAR compliance
  • Prior experience with contracts, legal terminology, and negotiation required.
  • Must be legally authorized to work in the US, visa sponsorship not available
  • Must have the ability to work on government contracts
  • Travel required up to 25%

Equal Opportunity Employer

We are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.

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