Administrative Operations Manager
4 weeks ago
Job Responsibilities
JOB SUMMARY:
Work directly with the Director of the School of Architecture (SoA) to coordinate operations for all programs in the SoA. Assist and coordinate with the SoA Director to maintain a complex array of operations, scheduling, travel for all programs and campuses. Provide administrative support to the SoA Director for the annual faculty review process. Provide planning and coordination of all SoA events. Performs other duties as assigned.
JOB DUTIES:
40% - Essential - SCHOOL DIRECTOR ADMINISTRATIVE SUPPORT: 1- Coordinate administrative activities for the School Director; maintain master contact lists of faculty, staff, external advisors, etc.; maintain master calendar for the school utilizing University academic calendars and internal program calendars; manage the Director's Outlook calendar. 2- Serve in a liaison capacity on behalf of the School Director with other campus offices, professional associations, industry and alumni. 3. Assist the Director on classroom and studio space allocation and space requests for the SoA. 4. Demonstrate excellent written and verbal communication skills to coordinate internal and external communications.
40% - Essential - SCHOOL DIRECTOR OPERATIONAL SUPPORT: 1- Coordinate faculty and staff meetings and retreats; reserve rooms; help with agenda preparation; send calendar invites; arrange for food during retreats and special meetings. 2- Assist with mailings as required by the Director; maintain a master mailing list. 3- Maintain and manage a calendar of scheduled standing committee meetings and agenda. 4- Provide administrative support for the Tenure Promotion and Review process (TPR) and the University Online TPR management platform.
20% - Essential - EVENT PLANNING: 1- Coordinate with the School of Architecture Director and staff for all SoA events; coordinate catering, room reservations and guest parking for final design reviews, SoA guests and industry partners. 2 - Assist in coordination of Honors and Awards events, student organization events, and other events as needed by the SoA. 3 - Assist in the planning and coordination of student field trips and site visits.
Minimum and Additional Requirements
Education - A bachelor's degree and relevant program experience
Preferred Qualifications
Experience - Administrative and operational experience
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