Early Childhood School Secretary
2 weeks ago
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
4/5/2024
Location:
Leonel Castillo STEM Early Childhood Academy
Date Available:
Until Filled
Closing Date:
Until FilledJOB TITLE: Administrative Assistant
PRIMARY PURPOSE: Work under minimum supervision to provide advanced clerical services to the school principal assigned. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public. Provides PEIMS data as needed
QUALIFICATIONS: Education/Certification: High school diploma or GED
Special Knowledge/Skills: Knowledge of school district organization, operations, PEIMS, and administrative policies Ability to read and comprehend instructions, correspondence, and memos
Ability to make independent decisions regarding planning, organizing, and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Ability to use software to develop spreadsheets, perform data analysis, and do word processing
Ability to multi-task numerous complex administrative activities
Experience:
2 years or more advanced secretarial experience with extensive contact with people
MAJOR RESPONSIBILITIES/ DUTIES:
1. Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned.. Works on school's PEIMS and reports
2. Schedule appointments and maintain the administrator's calendar.
3.Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
4. Make travel arrangements including making hotel reservations and turning in conference registration forms.
5. Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to (cabinet-level administrator) or other administrators.
6. Compile pertinent data used to prepare various required state and local reports including PEIMS and report cards.
7. Prepare purchase orders and payment authorizations as directed.
8. Compile, maintain, and file all reports, records, and other documents as required. 9. Comply with policies established by federal and state laws and regulations, and local board policy. 10. Maintain confidentiality.
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