Office Coordinator

3 weeks ago

Hudson, United States Option Care Health Full time

Extraordinary Careers. Endless Possibilities.

With the nation's largest home infusion provider, there is no limit to the growth of your career.

Option Care Health, Inc. is the largest independent home and alternate site infusion services provider in the United States. With over 6,000 team members including 2,900 clinicians, we work compassionately to elevate standards of care for patients with acute and chronic conditions in all 50 states. Through our clinical leadership, expertise and national scale, Option Care Health is re-imagining the infusion care experience for patients, customers and employees.

As a two-year recipient of the Gallup Exceptional Workplace Award, we recognize that part of being extraordinary is building a thriving workforce that is as diverse as the patients and communities we serve.

Join a company that is taking action to develop a culture that is more inclusive, respectful, engaging and rewarding for all team members. We are committed to hiring, developing, and retaining a diverse workforce.

Job Description Summary:

Hiring range form $17+.

Coordinates and performs clerical/office activities for the individual branch location. Assists employees with health, welfare, and retirement documentation, conducts new hire orientation, completes, reviews and submits new hire paperwork to the Corporate office. Assists in ensuring that federal and state laws and regulations are followed in their specific branch. Responsible for completing the payroll function for the branch. Responsible for accounting and/or bookkeeping functions within the office. Assists with invoice coding, and submission of invoices to corporate for payment. As needed prepare correspondence, file, perform record keeping functions, and obtain supplies for the office. Responsible for oversight of the reception functions, office maintenance, office equipment and other general office management functions as assigned by the general manager.

Job Description:

Job Responsibilities:

* Responsible for the organization and completion of HR & general office administration.
* Participates in and completes office functions such as reception, typing, bookkeeping, preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services. Responsible for overseeing the accurate and timely maintenance of all medical records. Makes recommendations to the General Manager regarding revision of procedures, or devises. Adheres to Option Care policies with regard to the procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Assists the General Manager with changes to office layouts and presents cost reduction programs. Processes payroll to prepare for transmission to corporate. Ensures that payroll information is submitted timely.
* Maintains the clean, organized office environment with space and equipment in proper repair.
* Supervisor office maintenance and cleaning. Reports equipment failure appropriately and ensures that repairs are completed. Evaluates office equipment prior to purchase. Assist the General Manager with preparation of AOFs and evaluation of Capital Equipment needs.
* Participates in the filing process as needed.
* Prepare and submit invoice batches to Corporate office.
* Codes invoices correctly and submits batches to the General Manager for approval and forwards to corporate office timely. Properly accrues expenses at month end.
* Applies payments to system correctly, reconciles cash and tracks liabilities to subcontract agencies.
* Manages the computer equipment and phone system. Works with IT to resolve any issues related to processes and equipment. Works with a local vendor on system needs.
* Observe legal and ethical guidelines for safeguarding the confidentiality of patient and proprietary Option Care information.
* Accepts other responsibilities and duties that may be assigned.

Supervisory Responsibilities: i.e. hiring, recommending/approving promotions and pay increases, scheduling, performance reviews, discipline, etc.

No

Basic Education and/or Experience Requirements:

HS Diploma/GED and at least 1 year of experience in general office administration.

Basic Qualifications & Interests:

* Experience communicating both verbally (on phone, one-on-one, to groups) and in writing (emails, letters, reports, presentations) to various audiences (work group, team, company management, prospective acquisitions, external clients).
* Basic level skill in Microsoft Office 2003 or later: Word (for example: creating documents, entering and formatting text, page layouts, creating tables, and adding graphics), Excel (for example: creating worksheets, entering data, creating basic formulas, working with cells and rows)
* Experience working with and maintaining phone systems and basic office equipment.
* Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.

Preferred Qualifications & Interests:

Four-year college degree in business related field.

Prior payroll processing and new hire paperwork experience

Prior Home Care experience

This job description is to be used as a guide for accomplishing Company and department objectives, and only covers the primary functions and responsibilities of the position. It is in no way to be construed as an all-encompassing list of duties.

Due to some state pay transparency laws, below is the minimum pay for the position:

Salary to be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

Minimum pay is $16.28+

Benefits:

* 401k
* Dental Insurance
* Disability Insurance
* Health Insurance
* Life Insurance
* Paid Time off
* Vision Insurance

Option Care Health subscribes to a policy of equal employment opportunity, making employment available without regard to race, color, religion, national origin, citizenship status according to the Immigration Reform and Control Act of 1986, sex, sexual orientation, gender identity, age, disability, veteran status, or genetic information.

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