Records Secretary

Duties

Maintain student records in multiple platforms (Embrace Education, iStar, Yellow

Folder, Power School & Student Information System- ISBE) of all students

receiving special education services.

? Maintain and complete all activities required in Embrace Education (Students,

Staff, 504 Plans and Medicaid DS).

? Process special education reimbursement for students enrolled in private

facilities, orphanage placements, and summer programs.

? Maintain records of procedural timelines for all students enrolled in special

education programs.

? Send and request student special education records for all students moving into,

or out of OCEC member districts.

? Send message alerts to staff, families, and district representatives utilizing Bright

Arrow messaging.

? Prepare and send Occupational Therapy & Physical Therapy scripts and any

related documentation.

? Prepare and send enrollment information to families for all life skills placements

including extended school year.

? Prepare and send extended school year applications to staff.

? Purging and scanning special education records in compliance with all Local,

State and Federal regulations.

? High proficiency with filing records (Alphabetical and Date Order)

? Answer telephones, take messages, and respond to inquiries via telephone or

email.

? Greet visitors and direct them to appropriate departments, or staff members.

? Help organize, set-up and clean-up (refreshments, food) for meetings,

conferences as requested by the administration.

? Help staff with any other secretarial/clerical task, other than those listed above,

as requested by the staff members (Managing and packing classroom supply

orders)

? Extend working hours and schedule, as requested by the Director, and/or

Designee, to assist with and complete tasks as needed.

? Maintain confidentiality of all information and records within the OCEC.

? Demonstrate on a consistent basis professional behavior within the work setting

which promotes positive relationships among the staff and with the public.

? Perform all other tasks as designated by the Director and/or Designee.

Qualifications

High School Diploma

Proficiency in using computers, copiers and software suites including, but not

limited to Microsoft Office & Google

Previous office secretarial experience preferred, but not required.

Salary/Benefits

$14-18 per hour

Additional Notes

Reports To: Director, Assistant Director and all other OCEC Administrators

12 month contract

Salary terms as established by the OCEC Executive Board

Email Address

mzilm@ocecil.org

School District

Ogle County Education Cooperative

ILearn Link

ILearn

Report Card Link

District Report Card

Job Posting Date

1/29/2024

Start Date

3/4/2024