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Executive Admin Assistant

4 months ago

Hebron, United States MPW Industrial Services Full time

Administrative responsibilities to the CEO, President, and/ or General Manager and other members of the Executive Team.

ESSENTIAL FUNCTIONS:

* Schedules and maintains calendar.
* Works with the aviation department to coordinate all travel arrangements, including rental vehicles and hotel rooms.
* Answers phone calls, monitors voicemails and emails and determines the proper actions for response.
* Creates documents (PowerPoint Presentations, Word Documents, Excel Spreadsheets…) used in Executive meetings and customer visits.
* Position will interact with customers, executive staff, and various departments within each business unit and provide support as needed.
* Coordinates details for large meetings and events. (Christmas Breakfast, OSU Football, Executive Strategic Meetings, The Memorial Tournament, Employee Service Awards…)
* Updates QuickBooks and processes reports concerning personal financial information.
* Files and maintains important and confidential documents, both personal and business related, and manages expenses,

ADDITIONAL RESPONSIBILITIES:

* Due to the nature of the business as a 24/7 service company, non-traditional availability may be required as a regular part of the job.
* Acts as a personal assistant by running errands, purchasing various supplies, reading and processing mail, and executing various tasks as assigned.
* This position is expected to support and comply with company policies and procedures to cultivate the MPW culture.
* Other duties as assigned.

KEY BEHAVIORS:

* Customer Service: Proactively developing customer relationships both internal and external; anticipating and providing solutions to customer needs; giving high priority to customer satisfaction.
* Professionalism: Maintaining a high quality professional appearance and standardizing to improve performance and reputation.
* Continuous Improvement: Refining and developing new tools and processes through creativity and innovation.
* Drive to Win: Passionate and candid; challenges are eagerly accepted, and motivated to grow.
* Spirit of Family: Treating all people with respect by supporting and giving back to employees, customers and local communities. Promoting opportunities within and through referrals.

Required Experience

* 3-5 years' administrative experience with senior-level management
* Strong organizational and planning skills
* Proficient computer skills encompassing the Microsoft Program Systems (Word, Excel, PowerPoint, OneNote, and Outlook) Experience with QuickBooks preferred
* Effective communication skills, oral and written
* Knowledge of Accounting Principles
* High understanding for the importance of confidentiality