Juvenile Court Specialist II

Union AFSCME 496.00 Full-Time/Part-Time Full-Time Open Date 5/13/2024 Closed Date 05/27/2024 Location Circuit Court - Family Division Description

Starting Pay: $25.2496 Hourly ($52,519)

After 1st Year: $25.8921 Hourly ($53,856)

After 2nd Year: $26.5856 Hourly ($55,298)

After 3rd Year: $27.3115 Hourly ($56,808)

After 4th Year: $28.1308 Hourly ($58,512)

MINIMUM QUALIFICATIONS:

Two (2) years' experience as a Juvenile Court Specialist I;

* OR-

Two (2) years' experience working for a court in a clerical setting -AND- the ability to type 30 net w.p.m.;

* OR-

One (1) year of experience working as clerical support in a courtroom -AND- the ability to type 30 net w.p.m.

GENERAL STATEMENT OF DUTIES: Performs complex duties with limited supervision involving processing of legal documents; requires extensive knowledge of legal procedures in the assigned area; provides courtroom support; prepares and processes documents required for court hearings and carrying out directions of the judge; assists the public and attorneys in procedures relative to matters under the statutory jurisdiction of the Juvenile Court; reviews files and papers for accuracy, completeness and conformance to Juvenile Court Rules; work is performed under the general supervision of the Juvenile Services Supervisor; performs related duties as required.

STATEMENT OF TASKS:

* May be assigned specific complex clerical responsibilities and tasks of the juvenile records office as assigned by the Juvenile Service Supervisor;
* Works at the point of public access, assisting with court users;
* May be required to answer both case specific and general questions;
* Prepares case files to be reviewed by a Judge;
* Provides courtroom support and maintains register of actions;
* Coordinates Juvenile Court juries;
* Receives legal documents and processes timely and accurately to maintain the court file;
* Reviews legal documents filed by attorneys and the public to ensure the documents meet statutory, court rule and Juvenile Court procedural requirements for filing;
* Utilizes computers for data entry and retrieval;
* Types and prepares various Juvenile Court forms and orders;
* Reviews orders following hearings and processes accordingly;
* Distributes forms to attorneys and the general public with basic instructions for completion and filing;
* Answers telephone calls from attorneys and the general public regarding general office operational questions and provides the appropriate information regarding the inquiry;
* Reviews case files to ensure that proper documents have been filed and initiates the necessary action to see that files are in proper order;
* Reviews case files at time of closing to ensure that files are complete and accurate and initiates action to correct any deficiencies prior to closing;
* Copies legal forms, orders, correspondence, reports, etc.;
* Maintains court case files consistent with SCAO case file management standards.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

* Thorough knowledge of the work of a court clerk;
* Good knowledge of legal terminology and court resources;
* Knowledge of court procedures, the responsibility of a court clerk and its relationship to court operations;
* Ability to understand and follow complex oral and written directives;
* Ability to make independent decisions in accordance with laws, regulations and established policies;
* Ability to operate personal computer and related software;
* Ability to use good judgment, tact and courtesy;
* Ability to engage with the public with a positive, welcoming, courteous and positive attitude;
* Ability to maintain good working relationships;
* Ability to attend work regularly and work under stressful conditions;
* Ability to work with highly confidential records;
* Ability to work independently, collaboratively, and respectfully in a complex, multicultural work environment that values diversity, equity and inclusion.

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