Receptionist/Office Services Floater

2 weeks ago

New York, United States Cogent Infotech Corporation Full time
Job Title: Receptionist / Office Services Floater
Duration: 6 months temp to perm
Brief Job Description – Provide comprehensive support as a member of the Administration team.
Description:
  • Reporting to the Vice President of Administration/Office Services, this person will join a highly energized team responsible for maintaining global operational standards with a professional demeanor.
  • In addition to excellent communication skills, the ideal candidate will demonstrate an ability to roll up their sleeves and perform all responsibilities needed to ensure success.
  • The successful candidate will be comfortable interacting with all levels of employees throughout the organization in a fast-paced environment.
Specific responsibilities include:
  • Greet and properly direct all clients and guests. Be responsive to client’s needs upon arrival.
  • Answer a multi-line telephone and give appropriate information to callers or route calls to appropriate party while demonstrating professional telephone etiquette.
  • Manage multiple conference room, and guest space calendars.
  • The management of conference space requires detail-oriented correspondence with meeting organizers and other administrative staff through an internal conference scheduling system.
  • Register all guests and clients properly with the building security system.
  • Order, prepare, and clean up catering as necessary for client meetings.
  • Prepare purchase orders for a variety of office supplies from multiple vendors. Keep accurate inventory of items needed.
  • Order, track, and confirm receipt of messenger services and other mailings.
  • Coordinate with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms.
  • Complete special projects for management as needed.
  • Order and stock multiple pantries using current vendors and established par levels.
  • Set-up and clean up beverage and catering service in conference rooms.
  • Organize multiple storage rooms and closets. This task may require the ability to lift to 40lbs.
  • Maintain stock of restroom supplies and coordinate stocking rooms with porters.
  • Assist and maintain toner supply program.
  • Assist in copy room organization when needed.
  • Register all guests and clients properly with the building security system.
  • Cross train at Reception and provide back-up phone support when needed.
  • Greet and direct guests and vendors.
  • Prepare vendor payment requests.
Skills & experience required:
  • Bachelor’s degree with 1-2 years of related experience.
  • Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.
  • Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity.
  • Strong customer service skills a must
  • Good interpersonal, organizational, communication and problem-solving skills are required.
  • Must be hands-on and be willing to roll up their sleeves to perform all responsibilities needed to ensure success.
  • Must successfully pass a background and credit check.
ADDITIONAL INFORMATION:
  • Looking for 5 years of RECEPTIONIST/ BPO (Business Process Organization) Experience.
  • Some examples are such as Outsourcing Management Group.
  • Candidates who have worked in larger firms or for a BPO are preferred.
  • Also can add events management, Inventory management.
  • These positions are temp to perm so they are looking at qualified candidates to convert and work long term.
MANDATE SKILLS:
  • Around 5 YEARS , BACHELORS DEGREE , not preferring a Job hopper
Requirements:
SKILLS & EXPERIENCE REQUIRED:
  • Bachelor’s degree with 1-2 years of related experience.
  • Must be able to lift 25lbs.
  • Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.
  • Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity
  • Strong customer service skills a must
  • Good interpersonal, organizational, communication and problem-solving skills are required
  • Must be hands-on and be willing to roll up their sleeves to perform any and all responsibilities needed to ensure success
  • Must successfully pass a background

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