Executive Assistant

2 weeks ago

Newton, United States The Hire Full time
The Hire is a people-first, talent acquisition partner that provides progressive companies with a high-touch experience to attract, hire, engage and retain top performers. We help organizations navigate the continual tide of change by aligning their people strategy with their business strategy to drive favorable outcomes.

Executive Assistant

Newton, MA

Long Term Contract Engagement supporting the C-Suite at a growing Software Company.

We are seeking a highly organized and proactive Executive Assistant to support our growing company. The ideal candidate will have experience working in small to mid-sized companies and can bring valuable expertise to our team. As the Executive Assistant, you will provide high-level administrative support to our executive team and play a key role in ensuring the smooth operation of our business.

Responsibilities:

1. Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
2. Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion in all interactions.
3. Prepare and edit correspondence, presentations, and other documents with a high degree of accuracy and attention to detail.
4. Coordinate and organize company events, meetings, and conferences, both in-person and virtually.
5. Assist with special projects and initiatives as assigned by senior management, demonstrating flexibility and adaptability.
6. Conduct research and gather information as needed to support decision-making processes.
7. Manage and maintain confidential files and records, ensuring compliance with data protection regulations.
8. Act as a liaison between the executive team and various departments within the organization, facilitating communication and collaboration.
9. Handle sensitive and confidential information with discretion and professionalism.
10. Proactively identify opportunities for process improvement and implement efficient systems and procedures.

Qualifications:

1. Previous experience as an executive assistant or similar role, preferably in small to mid-sized companies.
2. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
3. Strong communication skills, both written and verbal, with a professional and courteous demeanor.
4. Proficiency in Microsoft Office Suite and other productivity tools.
5. Ability to work independently with minimal supervision, while also functioning effectively as part of a team.
6. Demonstrated discretion and integrity when handling confidential information.
7. Flexibility and adaptability to work in a fast-paced and dynamic environment.
8. Resourcefulness and problem-solving skills to address unexpected challenges.
9. Bachelor's degree or equivalent experience preferred.

We are looking for a proactive and dedicated individual who thrives in a dynamic and evolving work environment. If you are a self-starter with a passion for supporting the success of a growing company, we encourage you to apply for this exciting opportunity.

When we started The Hire, our main goal was to raise the bar in the industry. We wanted to improve the lives of the people we work with while focusing on our local community and supporting the organizations that serve it. So, we built our business by putting people at the center of everything we do - every decision we make; internally, and externally.

We understand that your career goals are unique to you, so we work together to build your custom career strategy. Whether you are in transition or looking to advance your career, we know that new job search can be daunting. Connect with one of our team members today to explore how we can support your career goals

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