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Secretary to the Associate Dean for Student Success
4 months ago
St. John's established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.
A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution.Our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.
Secretary to the Associate Dean for Student Success
College of Pharmacy and Health Sciences
Office of the Dean
Position Title: Secretary to the Associate Dean for Student Success
Position Function:This individual willsupport the office activities of the Associate Dean for Student Success.
Characteristics, Duties & Responsibilities:
- Effectively communicate both verbally and in writing on behalf of the Associate Dean and the Division of Student Affairs with students, faculty, administrators, and other internal and external constituents.
- Provide support for events and activities offered/sponsored by the Division of Student Affairs including, but not limited to, White Coat Ceremonies, Pledge Ceremonies, Awards Ceremonies, Dean's Hours, Career Fairs, Co-Curricular activities, and other student-centered personal and/or professional development events.
- Maintain Student Affairs databases using appropriate software (ie. Excel).
- Maintain College databases that are utilized for accreditation standards.
- Follow and abide by all policies and procedures enacted by both the University and the College of Pharmacy and Health Sciences.
- Assisting in the tracking of students participating in College-sponsored co-curricular activities
- Support the Office of the Dean for activities not related specifically to the Associate Dean for Student Success (Staffing the reception area, provide coverage at events off hours related to the College, assist with College specific initiatives, etc.)
- Assistant at evening and weekend events sponsored by the Division of Student Affairs
- Managing the student lounge access coordination
- Support the Division by scheduling meetings with internal and external constituents.
- Maintain an inventory of supplies utilized by Student Affairs for their events and activities.
- Effectively complete all word processing requests in a timely manner.
- Support the College with other events and activities outside of those offered by the Division of Student Affairs including Commencement, New Student Convocations, and other College-related special events.
- Other duties as assigned.
Organizational Structure:
The individual is employed as a staff member in the Office of the Dean, College of Pharmacy and Health Sciences and works under the supervision of the Associate Dean for Student Success and the Dean of the College of Pharmacy and Health Sciences.
Qualifications:
- Minimum of two years of secretarial experience
- High school diploma required. Bachelor's degree preferred.
- Possess excellent computer skills with experience and knowledge of database, spreadsheet and word processing (Word, Excel and PowerPoint) applications
- Demonstrate effective oral and written communication skills.
- Has the ability to work well with others at various levels
In compliance with NYC's Pay Transparency Act, the annual salary range for this position is $44,100. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.
This position may be relocated to any of St. John's University's physical locations at any time.
St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events
Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.
St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities.All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.
