Benefits and Compensation Administrator
2 months ago
General Summary:
The Benefits and Compensation Administrator is responsible for performing HR-related duties on a professional level and works closely with senior HR management in supporting all company locations. This position carries out responsibilities in the following functional areas: benefits administration and planning, compliance, payroll inputs, compensation benchmarking, employee relations, onboarding, reporting, employee record maintenance, policy implementation, employment law compliance, and assist with recruitment.
Essential Duties:
* Administer health and wellness plans, including enrollments and terminations. Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Serve as the COBRA administrator for the company.
* Assist associates with benefit questions and concerns.
* Assist with yearly benefit planning, vendor selections, and cost analysis, making recommendations for cost reductions while maintaining a meaningful benefit package.
* Develop and implement annual healthcare education plan. Assist with the development and administration of wellness programs.
* Manage annual corporate-wide benefits open enrollment. Arrange for distribution of plan summary materials and required notices, assist with communicating changes to associates and arrange for onsite representation by providers. Conduct company benefit presentations. Process changes within deadlines.
* Work closely with 401k plan administrator, handling day to day tasks related to the management of the company retirement plan and participate in the 401k committee.
* Conduct new-employee orientations for corporate associates to ensure associates gain an understanding of benefits plans and enrollment provisions. Counsel associates (and potential associates/applicants) on plan provisions so that individuals can make informed benefits decisions.
* Process monthly billings from insurance providers. Review billings for accuracy, codes and advances for payment. Resolve discrepancies with carriers, payroll and the company. Complete reports for management as requested.
* Coordinate and assist with the ACA, CAA, EEO-1, VETS 412, and ERISA benefits reporting requirements.
* Strive to ensure associate understanding of benefits programs by regularly generating communication and counseling associates/dependents as situations arise. Resolve associate complaints related to health and welfare plans.
* Act as a liaison with various insurance carriers and foster effective relationships with client representatives.
* Act as a resource for payroll/HR contacts to ensure their understanding and compliance with benefits and HR policies and regulations. Keep management advised of potential problem areas and recommend/implement solutions, as appropriate.
* Process Short Term Disability and FMLA requests.
* Submit and manage worker's compensation claims for corporate associates.
* Assist, as needed, with recruitment activities, post positions on corporate job board, screen applicants, and interview and evaluate candidates for select positions at headquarters.
* Assist in evaluation of reports, decisions and results of department in relation to established goals. Recommend new approaches, policies and procedures to continually improve efficiency of the department and services performed.
* Maintain personnel records and Human Resource Information System records and compile reports from the database. Assist plant HR Managers in resolving issues within the HRIS.
* Enter payroll changes and deductions such as direct deposit information, W-4 changes, benefit deductions, 401K deductions etc. Verify payroll approvals for corporate salary and hourly associates.
* Assist with administration of office compensation review process. Compile and submit survey data for market comparisons.
* Develop and distribute internal communications.
* Coordinate employee relations programs (milestone anniversaries, company events, etc.)
* Support other corporate HR functions. Support manufacturing HR team as needed.
* Maintain compliance with federal, state and local employment and benefits laws and regulations.
* Participate in administrative staff meetings and attend other meetings and seminars.
* Other duties as assigned.
Education and Experience Requirements:
* A bachelor's degree and two to four years of HR experience, or equivalent combination of education, training and experience preferred.
Skill Requirements:
* Intermediate skills in Microsoft Excel and Word, and basic PowerPoint.
* Experience with HR functions, particularly benefit administration, preferred.
* Working knowledge of HR Information Systems - UKG Ready (Kronos) a plus.
* Knowledge of employment regulations with the DOL, EEOC and OFCCP.
* Excellent communication skills for interacting with associates at all levels of the company.
* Self-motivator with the ability to work independently with minimal supervision.
Physical Requirements:
This is an office position, requiring use of typical office equipment such as a computer, copy machine, laptop and cell phone. May be required to lift up to 40 pounds occasionally. Most work is completed in a corporate office environment.
Supervision Over the Following Roles:
* This position has no direct supervisory responsibilities, but does serve as a coach and mentor for other positions in the department.
Work Schedule/Attendance /Overtime/Travel Requirements:
* Approximately 40 hours per week.
* Occasional travel to various locations in the United States.
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