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Business Operations Specialist

1 month ago

Gainesville, United States University of North Georgia Full time

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary

The University of North Georgia is currently accepting applications for a Business Operations Specialist - Travel Accounting on the Gainesville campus. This position has two primary responsibilities: processing travel reimbursement requests and providing customer service to UNG Gainesville Business Office customers. This position audits travel reimbursement requests to ensure all necessary receipts and other required documentation are provided in a timely manner, reimbursements are appropriate and allowable, and cash advances are reconciled on an ongoing basis. The position will answer questions and provide information to the campus community regarding travel guidelines based on University and State of Georgia travel policies. This position also collaborates with the Administrative Support Manager - Travel for the preparation of the annual Transparency in Government Act (TIGA) report, and other applicable reports as assigned. This position is responsible for greeting guests, directing traffic to various buildings and offices on the Gainesville Campus, answering general questions and phone calls regarding payments, charges, and balances owed; receiving and processing payments and deposits from students and other departments; maintaining and balancing a cash box at the Gainesville Campus Business Office. The work balance between travel audits and assisting customers will vary based on student fee payment deadlines.

Responsibilities

* Audits travel reimbursement requests, verifying that all required documentation has been submitted timely, all requested reimbursements are allowable, appropriate and accurately calculated.
* Provide customer service at the Business Office window, including answering questions in-person and via phone. Perform cashier function to receive payments.
* Performs other duties as assigned.

Knowledge, Skills & Abilities

* Knowledge of Microsoft Office products.
* Familiarity with PeopleSoft or Banner preferred.
* Excellent customer service skills via email, phone, and in-person conversation, and ability to work collaboratively with a team required.
* Attention to detail is critical.
* May require travel for training purposes and for occasional backup cashier duties at other campuses. Campuses are located in Dahlonega, Cumming, Gainesville and Oconee.

Required Qualifications

* High School Diploma or GED required.
* Two (2) years of experience in an office setting.

Preferred Qualifications

* Experience preferred in customer service, bookkeeping, cashiering, etc.

Proposed Salary

Minimum starting salary: $19.72 per hour

Required Documents to Attach

Resume

Cover letter

Contact information for three professional references.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

* This position has financial responsibilities.
* This position will be required to drive.
* This role is considered a position of trust.
* This position may travel 1% - 24% of the time.

Please note, the University of North Georgia career board updates daily and job postings are subject to be removed when closed or filled.

Background Check

* Position of Trust + Credit

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