Executive Assistant

4 weeks ago


Westminster, United States TalentBridge Full time

Talentbridge is seeking an Executive Assistant to provide comprehensive support to our Senior Leadership team. We're dedicated to excellence and innovation in Healthcare Technology Industry, with a global presence and commitment to delivering exceptional products/services worldwide.

Position Overview: The Executive Assistant will report directly to Senior Leadership and play a crucial role in coordinating calendars, travel, and communications for C-suite level executives and international teams.

Key Responsibilities:

  1. Calendar Management: Coordinate schedules for senior executives, ensuring seamless organization of meetings and appointments.
  2. Travel Coordination: Arrange international and domestic travel logistics for executives, including flights, accommodations, and transportation.
  3. Communication Liaison: Act as the primary point of contact for internal and external stakeholders, managing emails and phone calls on behalf of executives.
  4. Meeting Support: Prepare agendas, presentations, and briefing materials for executive meetings and assist with follow-up actions.
  5. Project Assistance: Support senior leadership in various projects, including research, analysis, and documentation.
  6. Confidentiality: Handle sensitive information with discretion and maintain confidentiality in all interactions.
  7. Relationship Building: Foster strong relationships with stakeholders to facilitate effective collaboration.
  8. Administrative Support: Provide general administrative assistance, including expense reporting and document management.

Qualifications:

  • Bachelor's degree preferred.
  • 3-5 years of experience supporting senior leadership in a fast-paced environment.
  • Strong organizational, communication, and interpersonal skills.
  • Proficiency in Microsoft Office Suite and calendar management tools.
  • Attention to detail and ability to prioritize tasks effectively.
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