Legal Secretary

3 weeks ago

Columbus, United States State of Ohio Full time

About Us:

The Ohio Attorney General's Office has played a vital role in shaping Ohio's past and present and the work it does today helps chart the state's future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.

What You'll Do:

The Charitable Law Section performs several functions including: regulating Ohio's charitable sector; investigating suspected charitable solicitation fraud and misappropriation of charitable funds; protecting and overseeing the proper administration of charitable trusts and associated entities conducting business in Ohio; ensuring that organizations comply with common law fiduciary duties, the Charitable Trust Act (R.C. § 109) and the Charitable Organizations Act (R.C. § 1716); and licensing and regulating charitable gaming (bingo) (R.C. § 2915). The Charitable Law Section has civil authority to pursue actions against individuals or organizations that violate applicable laws, however, on an as needed basis, individuals in the section may occasionally assist internal or external law enforcement entities with criminal matters.

The Office of the Ohio Attorney General is currently seeking a motivated and hard-working individual for a Legal Secretary within our Charitable Law section. This talented individual will provide secretarial support while working in a collaborative team environment. The successful candidate will perform a variety of clerical, administrative and legal support tasks for attorneys and other office staff. This position will work a hybrid in-person/remote schedule. There may be changes to this schedule based on training and operational needs. The headquarter location is 30 E Broad St., Columbus, OH.

The duties for this position include, but are not limited to, the following:

* Performs highly confidential legal secretarial work for office attorneys;
* Physically and electronically files briefs, motions and other documents in state and federal court;
* Performs litigation support (e.g., preparation of exhibits, table of contents, table of authorities);
* From rough written or electronic instructions, produces typed copy of legal documents, confidential materials and correspondence (e.g., briefs, depositions, pleadings, letters, reports, tables, appendices, certificates of service) using Microsoft Office and other software applications;
* Proofreads and corrects all materials prior to review by attorneys;
* Composes or independently answers correspondence (i.e., correspondence of a routine nature which does not require interpretation of the policies or legal issues) to clients, staff or general public;
* Schedules meetings/appointments;
* Scans and processes mail for the section; and
* Answers main phone line within the section

What's in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website Our benefits package includes:

Medical Coverage

* Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

* Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Employee Development Funds

* The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Time Away From Work and Work/Life Balance

* Paid time off, including vacation, personal, and sick leave
* 11 paid holidays per year
* Childbirth/Adoption leave

Ohio Public Employees Retirement System

* OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the OPERS website for more information.

Deferred Compensation

* The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

6 months work experience performing legal secretary duties in a law firm or legal setting; 1 course or 1 month experience in public relations.

* Or completion of Associate's degree in secretarial/administrative professional science or closely related field from an accredited career school or community college; 1 course or 1 month experience in public relations.
* Or completion of Associate core coursework to qualify for a secretary/administrative assistant diploma/certificate or closely related field from an accredited career school or community college; 1 course or 1 month experience in public relations.
* Or completion of Bachelor's degree or higher in any related field; 1 course or 1 month experience in public relations.
* Or equivalent of Minimum Class Qualifications For Employment noted above.

Preferred qualifications:

* Proficient in Microsoft Office applications (e.g. Word, Excel, PowerPoint, Access, and Outlook);
* Working knowledge of the Ohio Revised Code and other relevant statutes and law;
* Familiarity with briefs or other pleadings prepared for administrative hearings and/or state and federal trial and appellate courts and the Ohio Supreme Court;

Job Skills: administrative support/services, attention to detail, confidentiality, time management, verbal communication, and written communication

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