Medical Records/ Scheduler
2 months ago
Position Summary:
The Staffing Coordinator/Scheduler is repsonsible for maintaining adequate staff for the facility. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures.
Essential Job Functions:
1. Assists in recruiting, selection, and training of potential employees and ensures all staffing needs are met
2. Coordinates, monitors, and adjust schedules for nursing departments as required, including daily, weekly, and monthly, also covering vacation and holidays
3. Recommends to the Administrator the number and level of personnel to be employed
4. Assist in determining nursing staff, evaluates employee performance to DON and Administrator concerning wage and salary adjustments, hiring, terminations, and transfers
5. Check application and references of prospective employees and arranges for interviews
6. Attends departmental meetings, in-services, educational meeting, and on-the-job training
7. Ensures that appropriate training records are maintained for nursing staff
8. Maintains job applications for personnel eligible to work in the facility (including job applications, resumes, reference checks
9. Maintains confidentially of all pertinent personnel information in accordance with the Privacy Act, as well as facility policies and procedure
10. Maintains nursing schedules as appropriate
11. Stays well-informed of staffing needs as census increases or decreases
12. Assist in hiring personnel in accordance with established hiring practices
13. Other related duties as assigned by Administrator/Director of Nursing
14. On Call Rotation
Medical Records:
1. Organizes, files and maintains medical records daily and upon discharge
2. Cleans and maintains chart binders and dividers
3. Rotates medical records annually and tags for shredding according to facilities destruction policy
4. Audits physician visits and notifies physician of required visits
5. Maintains file cabinets, copies, orders, and stocks all forms as needed
6. Prepares envelopes for mailing to physicians
7. Tracks return of telephone orders, reviews for signature and date and files in medical record
8. Faxes and retrieves faxes for the nursing department and distributes to the appropriate individuals
9. Prepares admission/re-admission chart packets
10. Audits charts to ensure proper order and complete information as necessary
11. Audits discharge records to ensure all records are complete before filing
12. Prepares resident hall roster and distributes
13. Photocopies as necessary
14. Greets, assists and directs residents, visitors and providers personally and by phone
15. Photocopies under the direction of HIPAA privacy office, any records required to be sent for insurance, legal or other purposes
16. Maintains resident confidentiality
17. Any other duties assigned by Administrative staff
EDUCATION/EXPERIENCE
LPN or RN Licensed Required
A high school diploma or equivalent is required for this position.
Prior experience in long term care is a plus but not necessary.
We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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