Executive Assistant

3 weeks ago

Bridgewater, United States Kashiv Biosciences LLC Full time
Job Type

Full-time

Description

Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship and other members of the Executive Team. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the CEO. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Key duties of this position include:
  • Completes a broad variety of administrative tasks for the CEO and other members of the Executive Team including but not limited to: managing an extremely active calendar of appointments; completing expenses reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings plans. Coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access the CEO's time and office.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer", having a sense for the issues taking place in the environment and keeping the CEO updated.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
  • Communicates directly, and on behalf of the President and CEO, with affiliates, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Additional Responsibilities:
  • Senior Management Liaison - participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
  • Facilitates cross-divisional coordination of travel and outreach plans.
  • Ensures CEO's bio's is kept updates and responds to requests for materials regarding the President and the organization in general.
  • Edits and completes first drafts for written communications to external stake-holders.
  • Works with the Strategic Initiatives team in coordinating the CEO's outreach activities.
  • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships.
  • Edits all and creates acknowledgement letters from the CEO to external resources and alliances.

Requirements

  • 5 years or more experiences in supporting C-Level Executives.
  • Experience and interest in internal and external communications, partnership development, and alliances.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Qualifications:
  • Bachelor's Degree (BA/BS) preferred
  • Strong organizational skills that reflect ability to perform and prioritize multiply tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and alliances.
  • Strong level written and verbal communications skills.
  • Demonstrated proactive approaches to problems-solving with strong decision-making capability.
  • Highly resourceful team-player, with the ability to work extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

  • Executive Assistant

    3 weeks ago

    Bridgewater, United States Bausch Health Companies, Inc. Full time

    Bausch Health is a global company that develops, manufactures, and markets a differentiated product portfolio across multiple high-growth therapeutic areas including Gastroenterology, Generics, Neurology, Ortho Dermatologics, Medical Aesthetics and D Executive Assistant, Executive, Assistant, Health, Business Partner, Manufacturing, Business Services,...

  • Assistant Restaurant Manager

    2 days ago

    Bridgewater, United States Troon Golf, L.L.C. Full time

    Raritan Valley Country Club is excited to announce the exceptional career opportunity of Assistant Food and Beverage Manager. Qualified candidates will thrive in a hospitality environment and be highly focused on providing superior service to the clubs managed by Troon. Key Responsibilities of the Assistant Food and Beverage Manager: * Sets and implement...

  • Banquet Sales Assistant

    2 days ago

    Bridgewater, United States Brinker International Full time

    Our Banquet Sales Assistant will assist the Banquet Sales Manager with acquiring, maintaining and servicing Banquet customers from initial contact through execution of their party. What do you think? Sound like your cup of espresso? Around here we say our purpose is to bring people together to celebrate the love of family and friends. If it sounds like we...

  • Office Assistant

    6 days ago

    West Bridgewater, United States Complete Staffing Solutions, Inc. Full time

    Job DescriptionJob DescriptionOffice AssistantLocation:West Bridgewater, MAOpportunity to work with a great company!Hiring ASAP!Hours:Full TimeMonday – Friday, 8:00 am – 4:00 pmJob Requirements:At least one year of office/administrative support is required.Must be proficient in MS Office Suite (required).Presents professionally with excellent customer...

  • Cook

    2 weeks ago

    Bridgewater, United States Laurelcirclelcs Full time

    ** Cook** **** New **Laurel Circle is a premier Life Plan Community in Bridgewater, managed by LCS, a leader in Senior Living. LCS manages 119 communities in 32 states, many earning 4- or 5- star ratings from the Centers for Medicare and Medicaid Services. LCS employs over 23,000 people across the country.** Come join our team of professionals dedicated to...

  • Jr Formulation Research Scientist

    1 month ago

    Bridgewater, United States Solaris Pharma Full time

    Job DescriptionJob DescriptionSolaris Pharma Corporation is a leading specialty pharmaceutical company committed to the identifying, developing and marketing of high-quality, complex, generic and specialty pharmaceutical products. With a thorough knowledge of the development life cycle and well-trained, committed scientific personnel, Solaris Pharma...

  • Project Manager

    1 month ago

    Bridgewater, United States PROTECS LLC Full time

    Job DescriptionJob DescriptionDescription:PROTECS is hiring! We are looking for a talented Project Manager to join the PROTECS team in our Bridgewater, NJ location. Life Sciences and/or high-tech industry experience is a must!About Us:PROTECS, Inc is a leading, innovative full-service project and construction management company focused on serving hi-tech...

  • Junior Construction-Civil Engineer

    2 weeks ago

    Bridgewater, United States Bird Construction Full time

    Job DescriptionJob Description Our marine construction company is seeking an experienced Civil Engineer to join our team and be part of our growing company. We offer several opportunities for advancement especially if you have experience in our line of work. Our portfolio includes numerous high-profile clients, if you are looking to expand and improve your...

  • Supply Chain Specialist

    2 weeks ago

    Bridgewater, United States Solaris Pharma Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingBonus based on performanceDental insuranceHealth insuranceOpportunity for advancementPaid time offVision insurance Solaris Pharma Corporation is a leading specialty pharmaceutical company committed to the development and commercialization of high-quality, specialty pharmaceutical products. Solaris...

  • Supply Chain Specialist

    1 week ago

    Bridgewater, United States Solaris Pharma Corporation Full time

    Benefits: 401(k) 401(k) matching Bonus based on performance Dental insurance Health insurance Opportunity for advancement Paid time off Vision insurance Solaris Pharma Corporation is a leading specialty pharmaceutical company committed to the development and commercialization of high-quality, specialty pharmaceutical products. Solaris Pharma Corporation...

  • Jr Formulation Research Scientist

    1 month ago

    Bridgewater, United States Solaris Pharma Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingBonus based on performanceCompany partiesDental insuranceHealth insurancePaid time offVision insurance Solaris Pharma Corporation is a leading specialty pharmaceutical company committed to the identifying, developing and marketing of high-quality, complex, generic and specialty pharmaceutical...

  • Associate Director, Contracting Strategy

    7 days ago

    Bridgewater, United States Amneal Pharmaceuticals Full time

    Job Summary The Associate Director, Contracting Strategy & Operations will be responsible for contract management, oversight, business strategy, contract operations, account level operations management, and internal alignment with functional departments for all Contracts related to the Specialty products division, which may expand to other product categories...

  • Sr HR Business Partner, Commercial

    4 days ago

    Bridgewater, United States CEVA Logistics Full time

    The success of a company depends on the passionate people we partner with. Together, let's share our talents. As a global leader in animal health, Ceva Animal Health believes our success is linked to our passionate people researching, developing , producing and supplying innovative health solutions for all animals, which contributes to the future of our...

  • Project Superintendent

    1 month ago

    Bridgewater, United States PROTECS LLC Full time

    Job DescriptionJob DescriptionDescription:PROTECS is hiring! We are looking for a talented Project Superintendent to join the PROTECS team in our Bridgewater, NJ Office location.About UsPROTECS, Inc is a leading, innovative full-service project and construction management company focused on serving hi-tech regulated market sectors. For more than 18 years,...

  • Project Manager

    2 weeks ago

    Bridgewater, United States CRB Full time

    Job Description The Project Manager is responsible for the direction and performance of design services for assigned project(s), ensuring work is performed in conformance with project objectives and requirements, project performance metrics (, client satisfaction, profitability), and quality requirements. Principal areas of responsibility include...

  • Principal Statistical Programmer

    4 weeks ago

    Bridgewater, United States Connect Life Sciences Full time

    Acts as the lead programmer or project lead on studies of significant complexity, working directly with project team leaders and client representatives to conduct team meetings, develop and maintain project timelines, assess and forecast resources, and monitor study budgets.Assumes leadership responsibility as a contributing member of a multidisciplinary...

  • Principal Statistical Programmer

    3 weeks ago

    Bridgewater, United States Connect Life Sciences Full time

    Acts as the lead programmer or project lead on studies of significant complexity, working directly with project team leaders and client representatives to conduct team meetings, develop and maintain project timelines, assess and forecast resources, and monitor study budgets.Assumes leadership responsibility as a contributing member of a multidisciplinary...

  • Freelance Merchandise Operations Associate

    1 week ago

    Bridgewater, United States Solomon Page Full time

    We are looking for a Freelance Merchandise Operations Associate for a top fashion company in Bridgewater, NJ. Support merchandising function through management and execution of critical operational merchandising activities required to create seasonal product assortments for wholesale and retail channels. This is a hybrid position and based out of the New...

  • Analyst, Protein Fortification

    1 day ago

    Bridgewater, United States Ingredion Incorporated (Corporate) Full time

    **TITLE**: Analyst, Protein Fortification **LOCATION**: Bridgewater, NJ **REPORTS TO**: Director Global Segment Marketing, Healthful Solutions Protein Fortification **Primary Function**: The Global Innovation Business Analyst, Healthful Solutions, Protein Fortification will be responsible for supporting the segment in driving growth and the development of...

  • Marketing Automation Manager

    2 weeks ago

    Bridgewater, United States The Encima Group Inc Full time

    Marketing Automation Manager Job Description The Marketing Automation Manager will work with a high-performing global team responsible for the design, testing, execution, maintenance and reporting of automated online marketing campaigns for clients across several brands, channels, regions and languages. This role will be a power user of Salesforce Marketing...