Administrative Assistant

4 weeks ago

Harlingen, United States Texas State Technical College Full time
Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met. If you're ready to join the TSTC family and make great memories please complete our application process.

Job Description
The Administrative Assistant role is an intermediate-level position that provides foundational administrative support across TSTC departments. This role is crucial for maintaining the efficiency and professionalism of the office, requiring keen attention to detail and the strong ability to manage multiple tasks effectively. The Administrative Assistant will develop skills in managing schedules, handling correspondence, and supporting office operations, laying the groundwork for career progression within the administrative support structure. This position will support one or more departments or programs and report to a front-line manager.

Essential Functions:
Demonstrate TSTC Core Values of Excellence, Accountability, Service, and Integrity.
Support departmental administrative tasks, including document preparation, data entry, and file management.
Assist in scheduling meetings and coordinating calendar entries for departmental staff.
Handle incoming and outgoing correspondence, including mail and email, ensuring timely responses.
Maintain and organize electronic and paper files, understanding basic record retention requirements.
Use MS Office applications to support the creation of documents, spreadsheets, and presentations.
Exhibit professionalism and confidentiality when handling sensitive information.
Assist in compiling data for preparing routine and special reports.
Perform other related duties as assigned.

Education/Experience/Knowledge/Skills:

Associate's degree preferred; OR high school diploma plus four years of related experience.
Up to two years of experience in an administrative support role.
Intermediate proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
Strong organizational skills and the ability to prioritize tasks.
Excellent written and verbal communication skills.
Ability to work effectively in a team environment.
Demonstrated ability to manage complex schedules and prepare travel arrangements.
Ability to work independently and make informed decisions related to office operations.

Equal Opportunity Employer

Texas State Technical College (TSTC), as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.

Background Checks

A criminal history background check will be required for the finalist(s) under consideration for this position.

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