Administrative Assistant

1 week ago

Houston, United States Beta Academy Full time

Job Description

Administrative Assistant

(Bilingual Preferred)

Beta is a Title I Schoolwide campus. I understand that part or all of this job could be funded with federal funds.

Mission

The mission of the Administrative Assistant is to ensure a loving, peaceful and joyful atmosphere for staff and incoming families.

Outcomes

* Meet Customer Service Goals
* 2 cards minimum sent per week to families
* 1 "5 Star" Google Review earn a minimum per month
* 95% of guests rate their overall customer experience as a 5 on the Front desk experience survey.
* 100% of guest concerns are successfully resolved and receive a follow up call. ? 100% of the time, Rainbow Service Guidelines are implemented
* Meet Enrollment Goals
* (K-12) 25 scholars minimum per class
* (PK) 20 scholars minimum per class
* Meet Documentation Goals
* 100% of all guest action requests are entered in the Call/Visit Log

Responsibilities

Front Office

* Ensures that the front office and work rooms areas are clean, organized, and welcoming. ? Proficient in Ascender and SchoolMint
* Maintains a positive working environment that fosters a professional learning community atmosphere.
* Manage gate and door entry following security protocol.
* Greets visitors to school, and determines the nature of their business, and escorts visitors to their destination.
* Collect IDs and issue visitors' badges to all guests on campus. Issues and collects temporary key cards as needed.
* Creates magical moments for incoming scholars and families.
* Regularly sends cards or notes to families to create and build personal relationships. ? Commits to detail and accuracy.
* Delivers excellent customer service, this is a priority and should be conducted respectfully while utilizing de-escalation strategies when necessary.
* Adheres to and enforces school policies and procedures.
* Ensures phone calls and emails are responded to within a school day unless the call or email occurs outside the workday, which would then be handled the next school day.
* Communicates professionally and effectively with parents, scholars, and campus staff via email, telephone, and fax, and trains others to do so.
* Works with school personnel to maintain integrity and accuracy of scholar records, including maintenance and tracking of attendance and retention.
* Resolves or directs routine internal and external inquiries with parents and employees.
* Oversees requisition, receive, and distributes/stores classroom, school office and workroom materials and supplies; maintains ongoing inventory; processes packing slips.
* Maintain an awareness of the school calendar and school events.
* Overflows of any duties not covered. Examples given but not limited to are cafeteria duty, dismissal duty, morning carline duty, covering classrooms, etc.
* Maintain booking and cleanliness of conference rooms.

Enrollment

* During enrollment season, collect new scholar data such as MAP test scores, previous report cards, and STAAR scores.
* Oversees dissemination of enrollment packages during parent interest meetings and for walk-in parents.
* Greet families and assist with Parent Interest Meetings answering enrollment questions as they arise.
* Assist with maintaining scholar enrollment and campus capacity.
* Assist with enrollment counseling for incoming scholars and families.
* Assist with enrollment, transfer, discharge, and readmission process for scholars and the preparation of related records and files.

School Finance

* Proficient in the "My School Bucks" invoice payment program.
* Create invoices for fees in My School Bucks for scholars, staff, and others as applicable.
* Fiduciary responsibilities for collection, dual-counting, and deposit of funds daily.

Staff Leadership Responsibilities

* Recognizes problems and impediments and reports them promptly with options for solutions to the Office Manager; promotes and assists with constructive resolutions.
* Adheres to and enforces board policy, school guidelines, and administrative directives
* Read and comply with the Procedures Manual, Employee Handbook, Scholar Handbook and Scholar Code of Conduct
* Ensuring the campus maintains > 98.5% daily attendance and timeliness
* Establishes and maintains professional and cooperative working relationships with all stakeholders: parents, scholars, staff, neighbors, and partners.
* Promotes and maintains a positive and effective school climate by ensuring that all interactions with staff, scholars, parents, and the public at large are prompt, efficient, helpful and friendly.
* Multitask many things at once in a busy office environment.
* Solves problems joyfully as issues arise.
* Perform other duties as assigned by the Principal and Deans.

Qualifications

* High School Diploma
* Fluency in Spanish (preferred but not mandatory)

  • Administrative Assistant

    1 week ago

    Houston, United States The Reserves Network, Inc. Full time

    Enter the role of Administrative Assistant where your customer service expertise will strengthen a progressive environment, spearheading various administrative duties such as handling contacts in different stages of processing and board deadlines, ma Administrative Assistant, Administrative, Assistant, Customer Service, Staffing

  • Administrative Assistant

    1 week ago

    Houston, United States Ultimate Staffing Services Full time

    Ultimate Staffing is assisting a client that is seeking an Administrative Assistant in North East Houston. This is a full time, temp to hire position. This is an In Office position Monday-Friday We are seeking candidates with 2 years of recent exper Administrative Assistant, Administrative, Business Operations, Staffing, Assistant

  • Administrative Assistant

    1 week ago

    Houston, United States Meador Staffing Services Full time

    Meador Staffing is partnering with a chemical cleaning company in the Hobby area on their search for an Administrative Assistant to join their team. This is a full-time, temp to hire opportunity offering benefits and growth upon permanent hire! Expec Administrative Assistant, Administrative, Assistant, Staffing, Customer

  • Administrative Assistant

    3 days ago

    Houston, United States Meador Staffing Services Full time

    The Pasadena Office of Meador Staffing has partnered with a local Real Estate Company to bring a Temporary Administrative Assistant to their Team. Responsibilities. Providing Admin Support Helping assemble construction and permit packets Gather and O Administrative Assistant, Administrative, Assistant, Staffing

  • Administrative Assistant

    1 week ago

    Houston, United States ExecuTeam Staffing Full time

    Administrative Assistant. Zip Code: Sugar Land, TX 77498 | Location: Ragus Lake Estates Area. Employment Type: Temporary | Workplace Type: On-site. Schedule: Monday to Friday, 8 am - 5 pm | Salary: $17 - $19 an hour ExecuTeam is seeking an Administra Administrative Assistant, Administrative, Assistant, Staffing

  • Administrative Assistant

    6 days ago

    Houston, United States ExecuTeam Staffing Full time

    Administrative Assistant. Zip Code: Houston, TX 77057 | Location: First Ward area. Employment Type: Temporary | Workplace Type: On-site. Schedule: Monday - Friday, 8:00 am - 5:00 pm | Salary: $27.00 an hour. Client Company: City of Houston ExecuTeam Administrative Assistant, Administrative, Assistant, Customer Experience, Staffing

  • Administrative Assistant

    1 week ago

    Houston, United States ExecuTeam Staffing Full time

    Administrative Assistant. Zip Code: Houston, TX 77002 | Location: Downtown Houston. Employment Type: Temporary | Workplace Type: On-site. Schedule: Monday - Friday, 8:00 am - 5:00 pm | Salary: $19 - $20 an hour Do you have previous experience working Administrative Assistant, Administrative, Assistant, Operations, Staffing

  • Administrative Assistant

    5 days ago

    Houston, United States ExecuTeam Staffing Full time

    Administrative Assistant. Zip Code: Houston, TX 77027 | Location: Greenway Plaza Area. Employment Type: Temp-to-hire | Workplace Type: On-site. Schedule: Monday - Friday, 8:00 am - 5:00 pm | Salary: $40,000 a year Do you have accounting or data entry Administrative Assistant, Administrative, Assistant, Accounting, Data Entry, Staffing

  • Administrative Assistant

    1 week ago

    Houston, United States University of Houston Full time

    INTERNAL JOB POSTING Provides administrative staff support to a university executive. Organizes and coordinates activities of the unit. Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentati Administrative Assistant, Administrative, Assistant, Education

  • Administrative Assistant

    3 weeks ago

    Houston, United States Guardian Angel Research Center Full time

    Guardian Angel Research Center is seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for managing office tasks, providing support to staff, and ensuring efficient operations within the organization. Key responsibilities include scheduling appointments, maintaining records, and managing correspondence....

  • Administrative Assistant

    1 month ago

    Houston, United States PSG Global Solutions Careers Full time

    Apply now and our proprietary system will quickly have you in front of a live recruiter. The Opportunity Description We're looking for an Administrative Assistant, working in Engineering/Manufacturing industry in Houston, Texas, 77073, United States. Provides general administrative support tasks involved in an organization. Assists supervisory and non-...

  • Administrative Assistant

    4 weeks ago

    Houston, United States QUICK USA, Inc. Full time

    Position: Administrative Assistant Location: Houston Texas Salary & Benefits: 40K Health Insurance PTO Sick Leave Job Summary: Japanese Maritime Company is seeking an Administrative Assistant. The Administrative Assistant supports the daytoday operations of the company ensuring smooth communication and efficient administrative processes. This role...

  • Administrative Assistant

    1 week ago

    Houston, United States Mitsubishi Heavy Industries, Ltd. Full time

    Provide accurate, timely and efficient administrative support to Senior Executives including meeting arrangement, travel and transportation coordination, and other business-related reservations as required Handle inquiries from customers over the pho Administrative Assistant, Corporate, Administrative, Transportation, Reservations, Assistant, Business...

  • Administrative Assistant

    1 week ago

    Houston, United States Meador Staffing Services Full time

    The Pasadena Branch of Meador Staffing has partnered with a 3rd party settlement service located near the Galleria area! They are searching for multiple call center representatives to join their team! RESPONSIBILITIES:Responding promptly to claimant Administrative Assistant, Administrative, Assistant, Staffing

  • Administrative Assistant

    7 days ago

    Houston, United States Murray Resources Full time

    Provide support to the Operations, Human Resources, and Executive departments. Communicate with vendors and receive/send mail and packages. Maintain company event/birthday spreadsheet and coordinate monthly birthday celebrations. Keep inventory of co Administrative Assistant, Administrative, Assistant, Staffing

  • Administrative Assistant

    1 week ago

    Houston, United States Murray Resources Full time

    Contribute to improving the business and enhancing the reputation of the company by putting forward new ideas and by implementing change when requested to do so. Type paperwork (Finance Document / Internal documents) by gathering information from ema Administrative Assistant, Administrative, Assistant, Staffing

  • Administrative Assistant

    1 week ago

    Houston, United States Meador Staffing Services Full time

    The Company:Our client is a leader in solar energy, serving over 24 states and territories in the US. We are looking for talented and motivated individuals who thrive in a fast-paced, continuous improvement environment. MUST BE BILINGUAL IN ENGLISH A Administrative Assistant, Administrative, Assistant, Staffing

  • Administrative Assistant

    5 days ago

    Houston, United States Meador Staffing Services Full time

    Reception Tasks. Greet and welcome visitors to the offices during assigned work hours, ensuring they sign in the visitors log and informing the relevant member of staff of their arrival. Keep a record of staff and visitors signing in/out of the build Administrative Assistant, Administrative, Assistant, Staffing

  • Administrative Assistant

    1 week ago

    Houston, United States City of Houston Texas Full time

    Applications accepted from: ALL PERSONS INTERESTED Division/ Section: Terminal Management - IAH/ Customer Service Workdays & Hours: - - - MONDAY - FRIDAY 8:00 AM- 5:00 PM - - - (SUBJECT TO CHANGE)PURPOSE OF DIVISION Terminal Management exists to deli Administrative Assistant, Administrative, Assistant, Operations, Management

  • Administrative Assistant

    7 days ago

    Houston, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract-to-hire employment opportunity for a Detail Oriented Administrative Assistant in Houston, Texas, within the Services industry. As an Administrative Assistant, you will be tasked with providing support to our Fleet Department, organizing compliance documents, and managing substantial inbound and...