Accounting Clerk

4 weeks ago

Williston, United States Vermont Mechanical Full time

This position is responsible for the daily Accounts Payable (AP) functions for Vermont Mechanical, Inc., ensuring timely payment of invoices and document management. This position is directly responsible for AP vendor management, reconciling of statements, and resolving any outstanding issues with invoices. This role also welcomes visitors and answers incoming calls.

Requirements+

* Daily processing of Accounts Payable (AP) invoices to ensure accurate financial records.
* Answers phones and welcomes visitors on a regular basis in a professional manner.
* Facilitates resolution to incomplete invoices and reconciles vendor statements.
* Completes and provides credit information for new vendor applications.
* Maintains W-9 status for vendors.
* Completes month end closing for AP and all related reporting for check and balances.
* Reviews all invoices for appropriate documentation and approval prior to payment.
* Generates weekly check runs and mails all remittances, also manages lien waivers.
* Process voided checks in the system.
* Processes sales tax reporting requirements at month end.
* Process contract billing and Time and Materials (T&M) billing.
* Routinely visits local post office to pick up and deliver mail.
* Assists operations with requests for Operations and Maintenance (O&M) manuals.
* Communicates with co-workers, management, clients, and others in a courteous and professional manner.
* Conforms with and abides by all regulations, policies, work procedures and instructions.
* Performs other duties as assigned.

Qualifications:

* Associate's degree in accounting preferred, 1+ years of experience in accounting, or similar function required.
* Proficiency in Microsoft Office Suite, particularly Microsoft Excel. Experience with Sage accounting products is a plus.
* Ability to communicate with multiple stakeholders, work independently, and complete assigned tasks with quality.
* Works quickly and accurately under pressure.
* Reliable, organized, and able to work in a fast-paced work environment.
* Typically, this position works Monday to Friday, 8:00 AM to 5:00 PM. This individual may need to work flexible hours during fiscal period closes.

Physical Demands & Work Environment:

* Frequent repetitive motion required (i.e. - use of keyboard) and sitting required.
* The typical work environment is an office setting.

What is listed above is representative of the position's responsibilities, which may change during employment at the company's discretion. Vermont Mechanical prohibits discrimination in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factors. Vermont Mechanical encourages women, minorities, low-income applicants, and people with disabilities to apply.

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