Executive Administrator

1 month ago

MA, United States Analog Devices, Inc. Full time

Analog Devices, Inc. (NASDAQ: ADI) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, and software technologies into solutions that help drive advancements in digitized factories, mobility, and digital healthcare, combat climate change, and reliably connect humans and the world. With revenue of more than $12 billion in FY22 and approximately 25,000 people globally working alongside 125,000 global customers, ADI ensures today's innovators stay Ahead of What's Possible.

Executive Assistant to VP, Customer Office

This is a vital position and member of the leadership team responsible for performing diverse and complex executive duties for the VP and other key staff members of the leadership team. The ideal candidate will be experienced in a global organization and have the ability to work on a variety of projects at any given time.

This position requires contact with high-level internal and external individuals, and exposure to sensitive information, requiring considerable use of tact, diplomacy, initiative, planning, anticipation, discretion and judgment. In this position, you must be able to handle a high degree of confidentiality, possess business acumen, be able to connect a wide variety of worldwide activities into a cohesive picture and set of actions, and execute in a quality, timely and appropriate manner.

Principal Responsibilities

The Executive Assistant performs a wide variety of organizational and project-related duties for VP and key staff including maintaining the management system and associated files, presentations, meeting set up, expense reporting, statistical reports and analysis, etc. Ensures that the VP office and team operate in an efficient manner by supporting calendar management, travel arrangements and other administrative and project related duties.

* Drives the management system operating calendar and associated deliverables required by attendees. Proactively schedules and communicates to ensure all parties are informed and prepared.
* Ability to communicate instruction and information effectively at all levels including executives (internal and external), administrative and line management personnel to gather and/or convey information pertaining to the VP requests.
* Serves as a liaison between the VP and others as requested. Follows up to ensure timely response to projects and assignments. Monitors administrative assignments within the organization to set priorities for meeting deadlines and to balance VP's and own workloads.
* Screen information on incoming documents which may require VP attention.
* Perform special assignments exercising independent judgment.
* Responsible for assisting with and preparing various statistical, operating and administrative reports.
* Assists in the coordination, organization and planning of meetings/functions/seminars with internal and external stakeholders. Responsible for the coordination of all travel logistics i.e. itineraries, appointments, locations, transportation, etc. Because of the nature of ADI's business, must be comfortable guiding activities with a globally diverse group of people. Attends onsite as necessary to ensure smooth execution of staff related meetings and events.
* Maintains Resource Directories, share point site, organizational charts, and other reporting systems as required. Keeps updated on the latest technology to most effectively perform the role.
* Delivers special projects as assigned that can include collecting/analyzing data, developing/administering surveys, coordinating meetings/events and preparing memos/presentations.
* Takes initiative to identify other duties/projects as needed
* Identifies and implements improvements to the efficiency and effectiveness of projects and deliverables.

Typical Education/Experience

* Highly motivated self-starter
* College degree favored and a minimum of 5 years of support experience at the VP level, or equivalent combination of education and experience in a public company
* Excellent communication skills (verbal and written, with an emphasis on grammatical skills)
* Highly proficient with the MS Office suite - including PowerPoint, Outlook and Excel. Knowledgeable with computers, printers, mobile applications, copiers, fax machines, and telephone systems
* Excellent organizational and time management skills
* Experience interfacing with other countries outside of the U.S.
* Professional appearance, demeanor and behavior
* Commitment to excellence and high standards. Quality and process focused.
* Ability to work with minimal guidance and comfortable with a staff that travels extensively
* Demonstrates solid judgment with the ability to make timely and sound decisions.
* Requires substantial, demonstrated ability in problem-solving and analytical skills; managing multiple priorities and workflow, attention to detail, working collaboratively, exercise of judgment and discretion and respecting and maintain confidentiality.
* Possesses a high degree of confidentiality, discretion, sensitivity & insight to high-level business issues & challenges
* Ability to anticipate needs, proactively manage process and drive results.
* Strong business acumen
* Ability to travel 5-10% of time

Special Challenges

Demonstrates ability to multi-task in this fast-paced work environment; manages conflicting priorities and projects simultaneously and seamlessly. Be able to work autonomously and a self-starter. Flexibility to accommodate changes and the unexpected.

Candidate will be a professional who takes initiative, doesn't wait to be told what needs to be done, and is constantly looking for ways to contribute to the team so that we all meet our goals. Looks to constantly expand the boundaries of the position.

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position - except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) - may have to go through an export licensing review process.

Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.

EEO is the Law: Notice of Applicant Rights Under the Law.

Job Req Type: Experienced

Required Travel: Yes, 10% of the time

Shift Type: 1st Shift/Days

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