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Facility Development Specialist
4 weeks ago
Position Summary
Maintains integrity of Project Report data with accurate recording of project expenses. Works closely with assigned PM's and their projects, coordinating financial documentation with the OH Accounting/Finance teams, as well as the accounting functions of our contractors, designers, and vendors.
Responsibilities
Essential Functions
Project Reporting
* Organizes and maintains filing system for all invoices, payment applications, and correspondence for timely and accurate retrieval of
report data.
* Monitors processing of invoices and payment applications to ensure they do not exceed contracted amounts.
* Reviews monthly contractor payment applications for completeness and accuracy.
* Ensures the proper release of lien is received from vendor prior to paying for services rendered.
* Performs monthly reconciliation of Construction Reports provided by Finance and Facility Development project reports.
* Maintain functional knowledge and use of the STRATA Funding System.
Project Manager Financial Liaison
* Communicates and works closely with project managers on updates regarding budget and project status (completion dates, on hold,
etc.) on their respective projects.
* Maintains routine contact with project managers to ensure projects adhere to approved scope and budget.
* Daily contact with project managers regarding vendor compliance within contracted funds.
* Maintain functional knowledge and use of the eBuilder project management system.
* Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state
and local standards.
* Maintains compliance with all Orlando Health policies and procedures.
Qualifications
Education/Training
Associate's Degree. Proficient PC skills, effective typing and data entry skills required. Two (2) years of directly related work experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section).
Experience
Five (5) years' experience in Excel and administrative support duties. Strong interpersonal, customer service and communication skills.
Education/Training
Associate's Degree. Proficient PC skills, effective typing and data entry skills required. Two (2) years of directly related work experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section).
Experience
Five (5) years' experience in Excel and administrative support duties. Strong interpersonal, customer service and communication skills.
Essential Functions
Project Reporting
* Organizes and maintains filing system for all invoices, payment applications, and correspondence for timely and accurate retrieval of
report data.
* Monitors processing of invoices and payment applications to ensure they do not exceed contracted amounts.
* Reviews monthly contractor payment applications for completeness and accuracy.
* Ensures the proper release of lien is received from vendor prior to paying for services rendered.
* Performs monthly reconciliation of Construction Reports provided by Finance and Facility Development project reports.
* Maintain functional knowledge and use of the STRATA Funding System.
Project Manager Financial Liaison
* Communicates and works closely with project managers on updates regarding budget and project status (completion dates, on hold,
etc.) on their respective projects.
* Maintains routine contact with project managers to ensure projects adhere to approved scope and budget.
* Daily contact with project managers regarding vendor compliance within contracted funds.
* Maintain functional knowledge and use of the eBuilder project management system.
* Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state
and local standards.
* Maintains compliance with all Orlando Health policies and procedures.
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