Middle School Assistant Principal Secretary C

4 weeks ago

Bartlett, United States Illinois School District U-46 Full time
Position Type:
Secretary / Clerical/School Secretary

Date Posted:
4/30/2024

Location:
Eastview Middle School

Date Available:
04/30/2024

Closing Date:
Until Filled
Position / Title: Middle School Assistant Principal Secretary C

Bargaining Unit: DUSA

Department/Location: Secondary Schools Instruction and Equity

Work Days: 211

Reports To: Building Principal and Assistant Principal

JD Revision Date: 05/03/2023

Supervises: N/A

Function / Position Summary
Assist the Principal and the Assistant Principal(s) in maintaining the operations of the Student Office. These operations include communications, and directed procedures. Uphold School District U-46 ICARE Standards. Maintain confidentiality of student/staff information in the school and community.

Job Duties / Responsibilities
  • Assist students, receive and screen visitors.
  • Schedule and coordinate appointments and update the Assistant Principal's calendar.
  • Answer and transfer phone calls and record messages, keeping a daily log of the information.
  • Maintain a daily attendance log documenting calls to/from parents and prepare reports (including homebound and field trip students) as assigned.
  • Compile, record, and report data (i.e. HERO, Truancy, Activity, Statistical, and School Wide reports), and all other documents/forms/reports required for the daily operation and auditing of the department as assigned.
  • Provide assigned student intervention information to parents via Connect Ed as assigned.
  • Assist students who are ill or injured in the absence of the nurse.
  • Prepare memos, forms, letters, reports, etc. for administrators as requested.
  • Assist with all processes involving student enrollment, attendance, and/or transfer.
  • Maintain and update school website and serve as co-sub caller if designated by Principal.
  • Other duties as assigned.
Education
  • High school diploma or equivalent required.
  • Associate's degree preferred.
Experience / Knowledge
  • Working knowledge of district student information system (Infinite Campus, HERO) preferred.
  • Experience with Microsoft and G Suite software and programs.
  • Good communication skills.
  • Experience with common office skills and equipment.
  • Bilingual - Spanish/English - written/verbal preferred.
Physical Demands
  • Ability to work on a computer/telephone over the major portion of the day.
  • Ability to lift up to 25 pounds.
SECRETARIAL CLASSIFICATION CRITERIA
(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)

CLASSIFICATION A (Proficiently demonstrates all criteria listed)
  • Ability to communicate and interact with staff and co-workers in a professional manner
  • Demonstrates positive customer service skills
  • Demonstrates confidentiality
  • Ability to work independently
  • Ability to prioritize tasks Demonstrates organizational skills
  • Keeps accurate filing
  • Maintain appropriate inventories and online file management
  • Able to use office machines (ex. laminator, fax, intercom, phone, copier)
  • Accurate typing/keyboarding
  • Working knowledge of computer programs
  • Willingness and ability to learn
CLASSIFICATION B (Proficiently demonstrates all criteria listed, including classification A)
  • Perform reception duties
  • Perform student attendance duties
  • Utilize excellent written and verbal communication skills (parents, staff and students)
  • Responsible for tracking and balancing building/department expenditures (if applicable)
  • Working knowledge of computer programs Word and Excel
  • Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)
CLASSIFICATION C (Proficiently demonstrates all criteria listed, including classification A+B)
  • Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
  • Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
  • Proficient in specialized computer programs and applications
  • Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
  • Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
  • Responsible for office management, environment, staff, finances (banking and financial software)
  • Ultimately responsible for coordination, organization, facilitation of district level department/building
Terms of Employment
  • This is a 10 month position.
  • Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable.
Additional Information:
  • Hourly Rate: $17.83
  • Benefit and Pension Eligible

Attachment(s):
  • DUSA 10 Month 2023.doc

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