Accounting Coordinator, Short Term Temporary/ Hourly

Basic Function

Under the direction of an assigned manager, serves as lead worker over Accounting Technician positions engaged in the maintenance and preparation of accounting and financial records AND/OR independently performs a variety of the most complex accounting and financial transactions and reporting.

Representative Duties

Plan, prioritize, assign and direct the work of the accounting staff assigned to specially funded projects; coordinate activities within projects; communicate with a variety of district, county, state and federal offices and agencies regarding specially funded programs.

Provide technical support, training and general backup for accounting operations; plan, prioritize, assign and direct the work of accounting office staff.

Assists in the implementation of federal, state and district accounting and budget regulations; coordinate, prepare, analyze, audit and monitor financial and fiscal related reports and claims.

Prepare financial and statistical reports for audit preparation, administrative decision support, state and federal reporting.

Prepare, monitor and analyze budgets for an assigned set of accounts; review and analyze budgets for compliance to District regulations.

Maintain income records and monitor the collection of monies due; assure accounts receivable are billed accurately and collected in a timely manner.

Maintain general and subsidiary ledger accounts; update control accounts; reconcile and balance accounts; create trial balance.

Analyze and approve account transactions; assure fiscal documents are prepared and maintained in accordance with established requirements.

Audit daily deposits and bank reconciliations; assist auditors in conducting various accounting audits; audit and reconcile ledgers; audit and distribute revenue receipts as appropriate; provide for completeness and validity of documentation of financial transactions.

Maintain current, on-going knowledge of the methods and procedures required and utilized in performing the day-to-day operation of accounts receivable and accounts payable; attend training workshops as required.

Participate in the selection of staff; provide and coordinate staff training; provide input on performance appraisals.

Perform special projects involving budget or accounting analysis as requested by supervisor.

Coordinate the disbursement of loans, scholarships and grants of federal, State and local funds; perform compliance review related to conference and travel requests, payment procedures, reimbursements, audit of travel records, maintenance of travel revolving fund and issuance of credit cards.

Perform related duties as assigned.

Minimum Qualifications

Any combination equivalent to: Graduation from high school supplemented by some college coursework in business or accounting and four years of increasingly responsible experience in fiscal record keeping, accounting, and reporting, preferably at least one year in a community college or district-level school setting; or Associate Degree in business, accounting, economics, or related field and three years of increasingly responsible experience in fiscal record keeping, accounting and reporting, preferably with at least one year in a community college.

Knowledge and Abilities

KNOWLEDGE OF:

Principles and procedures of general and governmental accounting as applicable to community colleges.

Basic principles and practices of budgeting and financial control.

Federal, state and local laws, codes and regulations pertaining to community college accounting and financial reporting.

Principles of training and providing work direction. Modern office procedures, methods and computer equipment.

Basic principles and practices of fiscal, statistical and administrative research and report preparation.

Principles and procedures of financial record keeping and reporting.

ABILITY TO:

Maintain and balance a variety of complex financial records, ledgers and accounts.

Organize and direct the work of accounting and clerical support staff.

Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities.

Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports.

Compile data and maintain complex records and prepare reports.

Operate modern office equipment. Prepare a variety of complex financial statements, reports and analyses.

Audit records and invoices for payment. Perform computational tasks and other bookkeeping functions with speed and accuracy.

Prepare and administer a budget.

Provide work direction and train assigned staff.

Communicate effectively both orally and in writing.

Establish and maintain cooperative and effective working relationships with others.

SPECIAL INSTRUCTIONS:

First Review of Applications: Complete application packets will be accepted until the position is filled. The College reserves the right to extend time limits or re-initiate the recruitment/selection process at any point.

Completed application packet must include:

* Completed Online Application for Employment form
* Current resume
* Letter of interest (Cover Letter)
* Copy of legible transcripts, if applicable
* List of five (5) professional references - Listed on application form

It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.

Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application.

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. EEO Plan 2018-2021

Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices._ Discrimination Free Work Environment

The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

Kern Community College District provides a rich health and welfare benefits package to our full-time permanent employees, including Health, Dental, Vision, Life Insurance, and Long-term Disability. In addition to the above benefits, the District also offers a robust voluntary benefits selection.

Limited benefits and Affordable Care Act (ACA) benefits are offered to less than full-time and temporary employees.

For a detailed list of benefit eligibility please visit our Benefits Website

Agency Kern Community College District