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Sr. Business Officer

3 months ago

Miami, United States University of Miami Full time

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The University of Miami has an exciting job opportunity for a Sr. Business Officer to support the Vice Provost for Research in the Office of the Vice Provost for Research & Scholarship (OVPRS).

The Sr. Business Officer, Finance and Administration is accountable for administration, operations, personnel, human resources, technology, conflict resolution, project management, budget, financial matters for the Office of the Vice Provost for Research & Scholarship (OVPRS). The Sr. Business Officer serves as the administrative liaison for the Office of the Vice Provost for Research to faculty, school and departmental administrators, central University administration, and external funding agencies. Acts as an adviser to and supports the Vice Provost for Research (VPR) and senior management team on all matters relating to the Office of the Vice Provost for Research & Scholarship. Provides the VPR with senior level assistance and administrative support in areas including: research policy application, interpretation and development, fiscal management, administration of multidisciplinary initiatives. The Sr. Business Officer reports directly to the VPR, while maintaining an indirect reporting relationship to the Associate Vice President of Financial Planning & Analysis.

Provides operational and administrative leadership to the Office of the Vice Provost for Research & Scholarship. This includes, but is not limited to the following:

* Leads long-range planning and analysis, to include strategic development of annual budgets for the Office of the Vice Provost for Research & Scholarship (OVPRS), and provides recommendations in areas of expertise, including strategic marketing and brand management. Sets broad budget parameters within the context of the department's strategic plan, short and long-term goals.
* Serves as advisor to the VPR regarding stewardship, planning and allocation of financial resources and decisions affecting the financial health of the department. Serves as a liaison to Central Finance, Treasury, Controller's Office, Facilities, Information Technology and others.
* Establishes internal controls, policies and procedures to ensure compliance with UM policies and generally accepted accounting principles. Accesses and updates financial guidelines to strengthen internal controls, establishes and maintains segregation of duties and ensures compliance with UM Audit Guidelines.
* Reviews and approves all OVPRS expenditures and reimbursements in accordance with UM policies and procedures. Reviews contracts, advises on negotiations regarding terms, and liaises with UM Legal Counsel, Business Services, Purchasing as well as external clients and partners in an effort to mitigate risk to the department.
* Oversees the administration of accounts, including endowed accounts, to help ensure OVPRS maintains good stewardship and distribution of funds in accordance with donor agreements.
* Conducts audits to ensure departmental reconciliation of budgets, associated revenues and expenditures.
* Reviews, validates and approves tuition waivers and adjustments in accordance with UM policies and program strategies, as needed.
* Leads the development and maintenance of financial models and tools to facilitate financial reporting and analysis for the department. Develops and implement system to report on key financial ratios, metrics and benchmark criteria for the department. Prepares reporting packet for senior management to assist in the identification of financial threats and opportunities.
* Provides guidance to budget staff and negotiates the department's budget requests within budget limits.
* Collaborates with and provides guidance to units (Academic Departments, Alumni Relations and Development, Graduate Programs, Undergraduate Programs, Centers and Institutes, Human Resources, Faculty Affairs, etc.) on all budget and financial operations matters.
* Oversees management and validation of faculty payroll/overloads for accuracy and UM compliance.
* Provides recommendations and guidance in the purchase of equipment, services and supplies for the department.
* Ensures internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with University policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations.
* Creates an effective control environment, conducts risk assessment, implements and monitors controls.
* Directs, implements, coordinates, plans for and evaluates the business operations for the department, which may include fiscal, human resources, and administrative staff and development of office-wide performance based systems, strategic initiatives, reporting and analytics, and practices and procedures for maximum efficiency.
* Assists the VPR in the management of the day-to-day operations of the office, and develops and coordinates the implementation of strategic initiatives.
* Directly supervises and manages finance, accounting, and other assigned personnel in the Office of the VPR, providing mentorship, professional growth opportunities, guidance, and sets consistent and clear expectations and processes. Conducts performance reviews of fiscal staff on an ongoing basis.
* Formulates department policies, guidelines, and processes to carry out the University and department missions.
* Serves as primary liaison with Human Resources, recommends and implements human resources actions for the department, which may include hiring, promotions, terminations, salary and merit decisions, etc.
* Supervises, recruits, trains and prepares performance reports for staff.
* Acts on behalf of and represents the VPR as needed at meetings and functions, including leading senior staff meetings, as well as external functions.
* Provides leadership to administrative support staff, setting clear expectations and processes, coordinates meetings with key individuals, organizes the agenda and meeting minutes, and follow-up.
* Serves as liaison with central departments as appropriate, including: Faculty Affairs, Human Resources, Finance Planning & Analysis, Payroll, and Information Technology, Communications, etc.
* Provides regular analysis of departmental budget vs. actual expenditures and prepares quarterly variance reports for senior managements, including rolling projections of year-end status.
* Provides strategic recommendations related to operational and administrative challenges and opportunities.
* Ensures strategic alignment and coordination between OVPR and other research offices and functions across the University.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor's degree from an accredited university with a background in business, finance, management, or related field. Masters (MBA) preferred.

Certification and Licensing:

CPA certification preferred

Experience:

Minimum 7 years of relevant experience of progressive leadership and financial operational management experience. A minimum of 10 years preferred. Any appropriate combination of relevant education, experience and/or certifications may be considered.

Knowledge, Skills and Attitudes:

* Commitment to the University's core values.
* Ability to handle difficult and stressful situations with professional composure.
* Ability to work in a complex environment with the skills to manage multiple projects and deadlines.
* Ability to communicate effectively in both oral and written form.
* Ability to maintain effective interpersonal relationships and problem solving skills.
* Knowledge of generally accepted accounting procedures and principles.
* Knowledge of budget control methods, policies, and procedures.
* Ability to compile, organize, interpret and communicate accounting data and results concisely.
* Ability to manage a budget and work within the constraints of that budget.
* Ability to direct, manage, implement, and evaluate department operations.
* Ability to establish department goals, and objectives that support the strategic plan.
* Ability to effectively plan, delegate and/or supervise the work of others.
* Ability to present business information to faculty and senior administrators in a manner easily understood by non-financial professionals.
* A team player who is able to work in a fast-paced, high growth, research environment.
* Proficiency in computer software (i.e. Microsoft Office).

LEADERSHIP AND MANAGEMENT COMPETENCIES:

* An individual who can quickly establish trust and credibility with leadership and staff within the department and across the University.
* An individual who is adaptable to rapidly changing circumstances and maintains poise and clear decision-making ability despite these.
* A collaborative individual who can work closely with others in a team-oriented setting and respects and acknowledges the unique contributions of everyone on the team, regardless of role.
* Demonstrated strong leadership skills, with an ability to attract, motivate and develop a superior team.
* Must possess the energy, drive, vision and credibility to lead an administrative team whose operational excellence is critical to the department's success.
* Results-oriented individual who emphasizes the positive and provides clear direction, both within and outside the organization.
* Appreciation for organizational subtleties and a high level of discretion.
* Cultivates and maintains relationships with personnel of all levels within the organization.
* Must have the interpersonal skills and charisma to bring diverse constituencies and teams together in pursuit of common goals.
* Demonstrates the commitment, confidence and sense of urgency necessary to achieve these goals.

#LI-TR1

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A21

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