Staff Assistant/Instruction

Peralta/College Information

Position Information

Job Title Staff Assistant/Instruction - (Temporary Pool ) All Campuses Time Base 40 Hours/Week 12 Months/Year Compensation Hiring Range: $22.22- $28.06/hr (The maximum initial placement is Step 3 depending on experience) Position Type Classified Department Instructional-VP (551) City Oakland State CA Job Description Summary

Under general supervision of a Dean, performs clerical and technical work in providing administrative and technical support to the Division, and performs a variety of duties related to the smooth functioning of the Division

This is normally a full-time position with a work schedule of five days and 40 hours/week. Duties are performed 12 months a year. May be required to work some evenings and Saturdays during peak periods, such as registration, audits, fiscal year end, graduation, etc.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

Act as technical resource person for the division performing a variety of clerical and technical

duties.

Provides information verbally or in writing where judgment, knowledge, and interpretation of

policies and regulations are necessary in response to inquiries for information relating to the

Division and its programs.

Creates computer-based files that permit the management of data, production of technical

reports, and maintenance of records. Establishes and maintains complex, interrelated filing

systems.

Performs a wide range of clerical and technical duties related to the operations of the Division

including purchasing, personnel, vendor relations, recordkeeping, travel requests, and budgetary

control.

Independently sets up, monitors, and tracks budgets; prepares budget transfers, and maintains

financial records of the division.

Provides routine budget status reports to the division dean and other departments.

Assists the Dean in tracking classified and faculty assignments in the Division and creates, files

and/or processes personnel action forms, time sheets, absence forms, and other related forms.

Processes student requests for grade changes, waivers, and related activities.

Schedules a variety of appointments, meetings, and staff development activities. Frequently

serves as the liaison and first line of contact from within the Division to faculty, students, staff,

and the community.

Collects and analyzes data and assists in the preparation of reports using applicable spreadsheets

and prepares various presentation materials.

May supervise student employees.

Performs other related duties as required

Minimum Qualifications

1. Three (3) years of clerical and technical experience in general office clerical work, including

setting up and monitoring of budgets and preparing reports, or any combination of training and

experience that could likely provide the desired knowledge and abilities.

2. Demonstrated proficiency in the operation and use of office productivity software for word

processing, spreadsheet and database management and presentation software programs (e.g., MS

Office Suite, MS Word, Excel, Access and PowerPoint) utilizing personal computers, internet

browsers, websites and E-mail.

3. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural,

disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.

Desirable Qualifications

Knowledge of:

o Concepts, techniques, procedures, and other guidelines applicable to the designated area of

specialization

o Administrative and office procedures and practices

o Basic research and analytical methods

o Proper and correct English usage, grammar, and punctuation

o Modern office equipment, including familiarity with data entry and retrieval using computer

terminals

Ability to:

o Perform a variety of difficult technical and clerical work related to the designated area of

specialization

o Establish and maintain cooperative relationships with those contacted in the course of work

o Analyze situations and make decisions in procedural matters without immediate supervision

o Speak and write effectively

o Type with speed and accuracy (45 wpm)

o Learn rapidly a variety of rules and procedures relating to the assigned area of responsibility

o Train and supervise clerical and student personnel

o Prepare and maintain accurate and complete records and reports

Environmental Demands

Occasional work performed alone

Constant work around and with people

Other Requirements

Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs

Occasional lifting and carrying up to 15 lbs.

Occasional pushing and pulling up to 20 lbs.

Occasional twisting of body

Occasional use of manual dexterity

Occasional use of tactile acuity

Occasional use of visual acuity from a distance, with depth, and for color

Frequent work at a rapid pace

Frequent reaching, high, low, and level

Frequent audio acuity at all ranges, including speech

Frequent visual acuity for reading

Constant sitting

Constant use of clear oral communication

Tools & Equipment Used

Standard Office Equipment.

Application Deadline Date Open Date 08/14/2024 First Review Date Special Instructions to Applicants

APPLICATION PROCEDURES

1. Required documents will include:

* Current resume of experience, formal education/training and qualifications.
* Copies of supporting credentials, if applicable.
* Copies of transcripts from fully accredited colleges or university institutions.

(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.

3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

Benefits Information

Benefits Information

Benefits Information

Part-time, temporary, non-academic employees are enrolled in a deferred compensation plan known as APPLE (Accumulation Program for Part-time and Limited-service Employees). Employees must make a 3.75% contribution each pay period, which is matched by a 3.75% contribution by the District.

Mission Statement

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.