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Secretary III

4 months ago

Iowa City, United States University of Iowa Full time

The University of Iowa College of Dentistry is seeking a Secretary to join our office of Academic Affairs In this role you will be providing high level clerical support to the Assistant Dean of Academic Affairs. Including coordinating meetings, managing documentation, and assisting in event planning. If you are a passionate and detail-oriented individual, apply today For a full job description, please send an e-mail to COD-Requisitions@iowa.uiowa.edu.

Responsibilities:

* Meeting & Schedule Management:

o Coordinate meeting logistics and record minutes.

o Manage accreditation site visit preparations.

o Collate and distribute various academic data.

* Course Management System Oversight:

o Ensure syllabi consistency and manage updates.

o Coordinate course evaluations and reports.

o Train new course directors on system usage.

* Documentation & Record Keeping:

o Coordinate course records and reviews.

o Assist in data collection for surveys and evaluations.

o Support accreditation requirements and documentation.

* Office Support:

o Liaise with faculty, staff, and students.

o Provide administrative back up support.

o Manage website content and office operations.

o Draft correspondence and marketing materials.

* Event Planning:

o Plan/Organize/Oversee logistics for various events.

* Survey & Evaluation:

o Develop and administer surveys.

o Analyze survey data and create graphics.

* Communication:

o Support of all aspects of the Commission on Dental Accreditation (CODA) requirements, documentation, reporting procedures, and provide logistical support for the site visit.

o Distribute agendas, handouts, and minutes.

Secretary III - GB52 (Merit)

College of Dentistry - Office of Academic Affairs

Salary: $42,569.76

Typical Schedule: Monday through Friday 8:00 am to 5:00 pm

May require occasional overtime.

MINIMUM ELIGIBILITY REQUIREMENTS:

* Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is equivalent to four years of full-time employment and includes the use of word processing.

Desirable Qualifications:

* Excellent written, verbal, and interpersonal communication skills.
* Proficiency with word processing, spreadsheets, presentation, and calendaring software (i.e., Microsoft Office or Google).
* Excellent time management techniques, demonstrating the ability to adapt and handle multiple competing priorities.
* Experience with ICON/CANVAS and AEFIS/course management system.
* Experience with Survey Software (i.e., Qualtrics, or other).
* Event Planning experience.
* Demonstrated exceptional attention to detail and accuracy.
* Experience with virtual meetings (i.e. Zoom or Teams) including creating meetings, inviting and managing attendees, managing polls, and making recordings.
* Experience designing and maintaining website content.

In order to be considered for an interview, applicants must upload a resume (and mark as "Relevant File") to their submission.

Job openings are posted for a minimum of 10 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact COD-Requisitions@iowa.uiowa.edu.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

Additional Information

* Classification Title: Secretary III
* Appointment Type: Merit
* Schedule: Full-time
* Work Modality Options: On Campus

Compensation

* Pay Level: 11

Contact Information

* Organization: College of Dentistry
* Contact Name: COD-Requisitions@iowa.uiowa.edu
* Contact Email: COD-Requisitions@iowa.uiowa.edu