Willard Middle School Secretary Position

1 month ago

Willard, United States Willard R-2 School District Full time
Position Type:
Clerical/Secretary - 10 months

Date Posted:
4/21/2024

Location:
Middle School
Position: Middle School Registrar and Counseling Center Secretary

Qualifications:
  1. Education level: High School Diploma or equivalent (GED), Associates degree preferred
  2. Certification: None
  3. Experience Desired: Minimum of 3 years experience in secretary and/or customer service role
  4. Other Requirement: Must be able to type at an acceptable rate with good grammatical structure, promote a welcoming environment to the office by modeling a positive demeanor to students, staff and visiting public, be proficient in the use of phone, internet, email, Microsoft Office and Google applications, must maintain confidentiality in all matters, be self-directed and detail-oriented,, have the ability to produce documents accurately and efficiently, be quick to learn new software programs, formulate positive relationships with students, staff, parents and community patrons, demonstrate trustworthiness and confidentiality, honesty and loyalty, also demonstrate a strong work ethic with superior work attendance history and possess strong interpersonal skills and flexibility to build relationships in two locations.

General Summary: Building secretaries act as gatekeepers for the building. They screen, manage and troubleshoot the foot traffic in their building to ensure the safety of their students and staff. They provide assistance to the building administrator as well as building employees. Deadlines dictate priorities which contribute to a fast paced environment at times. In this position distractions are inevitable. It is important to be flexible, detail oriented and maintain strong organizational skills. It is equally important to be goal driven and maintain a high level of professionalism while adhering to Board policy.

Performance Responsibilities:
  1. Assist with new student registration
  2. Assist District Office and Core Data Personnel with data entry appropriate for building
  3. Make contact with parents regarding student absences
  4. Manage and monitor student attendance program including tardies, early dismissals and student discipline
  5. Maintain accuracy of student information throughout the year, including informing District office of family demographic changes
  6. Manage and monitor visitors in building
  7. Answer multiple phone lines and serve as message center for all staff, parents, patrons and vendors. Direct information appropriately
  8. Assist building principal with organizing and coordinating building events, special projects and fundraisers
  9. Manage employee leave via HR Portal and provide substitute and leave information to Human Resources and Payroll as needed
  10. Assist building principal with obtaining substitutes for building
  11. Assist in the the building master schedule and scheduling of students.
  12. Assist building administrator with disseminating information via physical or electronic mail
  13. Prepare and make verbal announcements as needed
  14. Assist with other duties as assigned

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