Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Tarleton State University

Department

Computer Science and Electrical Engineering

Proposed Minimum Salary

$18.03 hourly

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

The Administrative Associate IV provides advanced secretarial and administrative support to the Departments of Engineering and Computer Science, as well as Mechanical, Environmental, and Civil Engineering within the Mayfield College of Engineering. This position coordinates daily office activities to ensure smooth workflow and effective communication. Responsibilities include managing complex, sensitive, and confidential matters, along with providing expertise in organizational planning and problem-solving.

This is a full-time, in-person position located on Tarleton's main campus in Stephenville, Texas. Standard work hours are Monday through Friday, 8 AM to 5 PM, with flexibility for evenings and weekends as needed for scheduled events.

Requires the ability to work remotely at the University's discretion

Responsibilities:

Administrative Support

* Delivers advanced administrative support for office functions.


* Develops and implements complex or specialized office procedures.


* Reviews and processes various documents, including forms, reports, and tables.


* Maintains office reference materials, including digital resources.



Scheduling and Coordination

* Manages office schedules, appointments, and meeting logistics.


* Organizes meetings, seminars, and events, including arrangements for facilities, equipment, and catering.


* Assists in planning and executing special events.


* Coordinates the maintenance of files, records, supplies, and office equipment.



Compliance and Policy

* Communicates, interprets, and enforces office policies and procedures.


* Monitors compliance with established policies and procedures as needed.



Information and Communication

* Provides technical information on administrative procedures, services, and programs.


* Researches and analyzes requirements for specific programs or projects.



Record Keeping and Fiscal Management

* Maintains detailed fiscal, administrative, and academic records.


* Conducts special analyses and prepares project summaries.


* Manages logistics such as cash handling, document delivery, and supply distribution.



Personnel Support

* Assists management with hiring and supervising student workers and support staff and handling complex, confidential matters as needed.



Minimum Requirements:

* High school diploma or equivalent combination of education and experience.


* Four years of related experience.



Knowledge, Skills, and Abilities:

* Knowledge of word processing, spreadsheet, and database applications


* Effective verbal and written communication skills


* Strong interpersonal and organizational skills


* Ability to multitask and work cooperatively with others


* Ability to work with sensitive information and maintain confidentiality



Salary:

Commensurate with experience

The target base hourly compensation is $18.03 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

* Family Education Benefit (Tuition Scholarship) - scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit
* Masters Educational Assistance - is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details
* Doctoral Educational Assistance - Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details

Employee Health, Wellness, and Financial Planning

* Fully covered employee health insurance
* Reimbursement of Insurance Premium Deductions The State of Texas contributes to eligible employees' insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.


* Dental insurance
* Vision insurance
* Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area

* Paid sick leave
* Holiday pay
* Vacation
* Longevity pay
* Paid Birthday Leave - Tarleton State University awards all leave-eligible employees paid time off for their birthday

Other

* Complimentary tickets to all Athletic and Performing Fine Arts events
* Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus Join Texan Nation on the bleachers or in the auditorium.


* Employee Wellness Release Time
* Staff Gym Membership Discount with Campus Recreation
* and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

* Completed online application
* Cover Letter / Letter of Interest addressing qualifications
* Curriculum Vitae or Resume
* At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.