![Owens Corning Inc.](https://media.trabajo.org/img/noimg.jpg)
Legal Administrative Assistant
1 month ago
PURPOSE OF THE JOB
The Legal Administrative Assistant provides administrative and backup paralegal support for the Vice President of Securities & Governance, Finance, M&A, her team and the Law Department as required. This position will have contact with employees at all levels within the company and will frequently interact with senior leadership and other administrative support professionals. The successful candidate must have expertise in legal terminology, procedures and deadlines and exercise extreme confidentiality in all matters. We are seeking a motivated, organized and creative professional that will maintain a positive Owens Corning image.
Reports To: Vice President, Securities & Governance, Finance, M&A
JOB RESPONSIBILITIES
Administrative support for the VP Securities & Governance, Finance, M&A Law and Law Department
* Provide accurate and efficient maintenance of daily schedules, coordination of meetings, and T&E report processing.
* Anticipate VP needs for meetings and projects being handled in the course of the day and for those taking place during travel.
* Make travel arrangements and allocate travel expenses in accordance with accounting procedures. Maintain passport visa deadlines and process travel visa requests for international travel.
* Handle incoming mail and outgoing correspondence via ordinary mail, facsimile, e-mail, and/or overnight courier service and certified mail via web-based programs.
* Provide pro-active support to track actions, deadlines and manage documents
* Process invoices, vendor requests and check requisitions
* Prepare purchase orders and check requests in accordance with proper accounting procedures, obtaining vendor numbers and appropriate approvals.
* Send invoices through invoice management system related to purchase orders to appropriate approver according to LOA policy.
* Review paper and electronic invoices from law firms for billing guidelines conformity and maintaining necessary records to ensure compliance with auditing requirements.
* Generate reports with regard to matter status, law firm timekeeper rates, and spending to budget status.
* File management in conformance with established record retention guidelines.
* Renewal of professional memberships of group members in a timely fashion and submission of reporting documentation for continuing legal education hours in accordance with required guidelines of The Supreme Court of Ohio and/or other affiliating state Bars and Commissions for legal education. Facilitate process for obtaining Corporate Status with SCO, if/when applicable.
* Prepare reports, presentations and organize training sessions as related to the Law Department.
* Coordinate and schedule interviews internally and externally for open positions.
* Assist in completing the onboarding process of new employees (meeting and training set up, equipment, desk assignments, ordering new T&E cards, building tours, etc).
* Provide training and support to legal administrative associates as needed
* Ensure that the Law Department portrays the best possible image to all those that contact us or interfaces with us by providing prompt responses; high quality legal documents, sound solutions and effective communication
* Offer recommendations, implement solutions and utilize technical information to establish best practices and increase workflow efficiency
* Assist with recording and distributing meeting minutes as needed
* Fulfill other administrative needs and duties as assigned
Provide support to Owens Corning Paralegals
* Assist with technical paralegal duties relating to M&A, corporate, finance, governance and securities law when necessary.
* Generate/maintain resolutions for subsidiary matters, handle dividend compliance and transfer agent coordination.
* Assist in the administration of the legal entity management system (CSC)
* Assist directors and management with securities, stock exchange and general compliance issues.
* Assist in coordinatation with law department to update list of subsidiaries and work with outside accounting firm to ensure changes are properly reflected.
* Assist in management of CSC Corp invoices, certificates of good standing, banking certificates and record director and officer changes of legal entity structure
* Act as a backup to the Securities and Governance Paralegal to schedule structured transaction governance committee (STGC) meetings and provide agenda, maintain pipeline and docket, track action items on proposals, and keep records of signed proposals.
* Provide support for the Internal Non-Disclosure Agreements and other documentation needs.
JOB REQUIREMENTS
MINIMUM QUALIFICATIONS:
* High School diploma required, Associate's or Bachelor's Degree preferred.
* 5 years of experience as a Legal Assistant or related field in a Law Firm or Corporate Law Environment
KNOWLEDGE, SKILLS & ABILITIES:
* Strong oral and written communication skills; ability to interact across a variety of cultures
* Plan, organize and ability to effectively prioritize multiple tasks and projects and meet deadlines
* Demonstrates significant understanding of general legal terminology and legal principles. Able to craft communications on behalf of Senior Leadership in the Law Department
* Attention to detail, accuracy, and strong organizational skills.
* Ability to maintain confidentiality of sensitive communications and data.
* Strong professional, technical, and analytical skills and the aptitude to learn rapidly.
* Ability to work independently and proactively with minimal supervision and guidance, reliable in structuring work.
* Strong working knowledge of MS Office Suite including Outlook, Excel, PowerPoint, Access and Word.
* Familiarization with critical communication applications, including SharePoint and other emerging digital tools.
* Interacts in a way that builds an environment of teamwork and collaboration
* Continuous improvement mindset to increase process efficiencies
* Highly service-oriented - has a desire to do what is necessary to meet the needs of the team
#LI-TF1
#LI-Hybrid
About Owens Corning
Owens Corning is a global building and construction materials leader committed to building a sustainable future through material innovation. Our three integrated businesses - Composites, Insulation, and Roofing - provide durable, sustainable, energy-efficient solutions that leverage our unique material science, manufacturing, and market knowledge to help our customers win and grow. We are global in scope, human in scale with approximately 18,000 employees in 30 countries dedicated to generating value for our customers and shareholders, and making a difference in the communities where we work and live. Founded in 1938 and based in Toledo, Ohio, USA, Owens Corning posted 2023 sales of $9.7 billion. For more information, visit www.owenscorning.com.
Owens Corning is an equal opportunity employer.
-
Legal Administrative Assistant
2 months ago
Toledo, United States Owens Corning, Inc. Full timeThe Legal Administrative Assistant provides administrative and backup paralegal support for the Vice President of Securities & Governance, Finance, M&A, her team and the Law Department as required. This position will have contact with employees at al Administrative Assistant, Legal, Administrative, Legal Assistant, Accounting, Communications, Manufacturing
-
Legal Assistant Paralegal
4 weeks ago
Toledo, United States Gallon Takacs & Boissoneault Co., L.P.A. Full timeGallon, Takacs, and Boissoneault Co., L.P.A. is seeking a paralegal to join our growing firm. The ideal candidate will be responsible for communicating with clients and organizing case files. This candidate should feel comfortable drafting pleadings, correspondence, and other documents under the supervision of an attorney. ResponsibilitiesCommunicate with...
-
Legal Assistant Paralegal
1 month ago
Toledo, United States Gallon Takacs & Boissoneault Co., L.P.A. Full timeGallon, Takacs, and Boissoneault Co., L.P.A. is seeking a paralegal to join our growing firm. The ideal candidate will be responsible for communicating with clients and organizing case files. This candidate should feel comfortable drafting pleadings, correspondence, and other documents under the supervision of an attorney. ResponsibilitiesCommunicate with...
-
Legal Assistant Paralegal
1 month ago
Toledo, United States Gallon Takacs & Boissoneault Co., L.P.A. Full timeGallon, Takacs, and Boissoneault Co., L.P.A. is seeking a paralegal to join our growing firm. The ideal candidate will be responsible for communicating with clients and organizing case files. This candidate should feel comfortable drafting pleadings, correspondence, and other documents under the supervision of an attorney. ResponsibilitiesCommunicate with...
-
Legal Assistant Paralegal
4 weeks ago
Toledo, United States Gallon Takacs & Boissoneault Co., L.P.A. Full timeGallon, Takacs, and Boissoneault Co., L.P.A. is seeking a paralegal to join our growing firm. The ideal candidate will be responsible for communicating with clients and organizing case files. This candidate should feel comfortable drafting pleadings, correspondence, and other documents under the supervision of an attorney. ResponsibilitiesCommunicate with...
-
Legal Secretary- Workers Compensation
1 month ago
Toledo, United States State of Ohio Full timeAbout Us: The Ohio Attorney General's Office has played a vital role in shaping Ohio's past and present and the work it does today helps chart the state's future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies,...
-
Legal Secretary- Workers Compensation
4 weeks ago
Toledo, United States State of Ohio Full timeAbout Us: The Ohio Attorney General's Office has played a vital role in shaping Ohio's past and present and the work it does today helps chart the state's future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies,...
-
Administrative Assistant
4 weeks ago
Toledo, United States Hamill Financial Services Full timeCompany DescriptionWe are a full-service financial firm committed to helping people pursue their financial goals. We offer a wide range of financial products and services to individuals and business owners. We believe you will be better able to identify your goals and make sound decisions to help reach them by providing sound financial information.Role...
-
Administrative Assistant
4 weeks ago
Toledo, United States Hamill Financial Services Full timeCompany DescriptionWe are a full-service financial firm committed to helping people pursue their financial goals. We offer a wide range of financial products and services to individuals and business owners. We believe you will be better able to identify your goals and make sound decisions to help reach them by providing sound financial information.Role...
-
Administrative Assistant
2 months ago
Toledo, United States H.Y.P.E., LLC Full timeJob DescriptionJob DescriptionSalary: $16-$18The Administrative Assistance duties include providing support to our managers, employees, and contractors, assisting in daily office needs and managing our company’s general administrative activities. Requirements Proven experience as an office manager or office admin assistant Knowledge of office management...
-
Administrative Assistant
4 weeks ago
Toledo, United States H.Y.P.E., LLC Full timeJob DescriptionJob DescriptionSalary: $16-$18The Administrative Assistance duties include providing support to our managers, employees, and contractors, assisting in daily office needs and managing our company’s general administrative activities. Requirements Proven experience as an office manager or office admin assistant Knowledge of office management...
-
Accounting Administrative Assistant
2 weeks ago
Toledo, United States Calkins Hehl Rafko, CPA's, PLLC Full timeJob DescriptionJob DescriptionAccounting Administrative Assistant Job SummaryWe are looking for a friendly organized Accounting Administrative Assistant to join our growing firm in Monroe, Michigan. This role will involve both administration/clerical and accounting/bookkeeping. The administrative role will entail coordinating client data between in-office...
-
Administrative Assistant
4 weeks ago
Toledo, Ohio, United States Aston Carter Full timeAdministrative AssistantReview accuracy of incoming orders, collect and input orders submitted via fax, email, voicemail or on-line order entry transmission.Manager the front office, greeting all vendorsProcess orderData EntryEnsure accuracy of outgoing entered orders.Will be operating as an office support staff. Perform data entry tasks and will also serve...
-
Administrative Assistant
1 month ago
Toledo, Ohio, United States Aston Carter Full timeAdministrative AssistantReview accuracy of incoming orders, collect and input orders submitted via fax, email, voicemail or on-line order entry transmission.Manager the front office, greeting all vendorsProcess orderData EntryEnsure accuracy of outgoing entered orders.Will be operating as an office support staff. Perform data entry tasks and will also serve...
-
Administrative Assistant
1 day ago
Toledo, United States University of Toledo Physicians Full timeJob DescriptionJob DescriptionUniversity of Toledo Physicians' mission is to improve the human condition through excellence in patient care and medical discovery. Representing more than 200 physicians, UT Physicians are leaders in clinical care, research and education of the future physicians, providing care in a wide range of medical specialties from...
-
Administrative Personal Assistant
1 month ago
Toledo, United States Henry W Bergman Full timeJob DescriptionJob DescriptionWe are seeking an Administrative Personal Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone...
-
Receptionist/Administrative Assistant
2 weeks ago
Toledo, United States Welltower Full timeSUMMARY Welltower is seeking a dynamic Receptionist/Administrative Assistant to join our team at our beautiful Toledo, OH campus. This individual will be the first point of contact for visitors and callers, providing exceptional customer service and administrative support to ensure the smooth operation of our office. KEY RESPONSIBILITIES Front Desk...
-
Administrative Assistant/Teacher
4 weeks ago
Toledo, United States Sylvania Children's Center Full timeJob DescriptionJob DescriptionBenefits:Competitive salaryEmployee discountsFlexible scheduleOpportunity for advancementPaid time offTraining & developmentAre you excited about working in childcare? Do you love working with a great group of individuals who are creative, resourceful, and supportive? Do you enjoy having autonomy in your childcare center to...
-
Administrative Assistant/Teacher
3 weeks ago
Toledo, United States Sylvania Children's Center Full timeJob DescriptionJob DescriptionBenefits:Competitive salaryEmployee discountsFlexible scheduleOpportunity for advancementPaid time offTraining & developmentAre you excited about working in childcare? Do you love working with a great group of individuals who are creative, resourceful, and supportive? Do you enjoy having autonomy in your childcare center to...
-
Restaurant Administrator- Bubba's 33
3 weeks ago
Toledo, United States Bubbas33 Full timeJoin our team! As a Bubba’s 33 team member, you’ll take pride in hand-crafted food and friendly service. Bubba’s 33 is looking for a rock star Administrative Assistant who is an effective communicator and will assist the Management Team with the proper flow of all office administrative duties. As an Administrative Assistant, your responsibilities would...