Legal Practice Assistant

4 weeks ago

Baltimore, United States McGuireWoods LLP Full time

Overview

McGuireWoods LLP has an opening for a Practice Assistant in our Baltimore, MD office. The Practice Assistant will support attorneys with administrative tasks which include opening new matters, billing, managing time entry, travel coordination and calendar management. The ideal candidate will have two years of legal administrative support experience, strong organizational skills, and be comfortable working with technology.

McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

* Coordinate day-to-day work-flow of attorneys' matters and serve as the primary point of contact for attorneys.
* Manage attorney calendars, e-mail traffic, phone calls and mail.
* Filing of case documents, retrieving case files, and preparing files for closing in accordance with Records Department procedures.
* Maintain electronic and hard copy closing binders and amendment binders.
* Arranging team conference calls as directed, make travel arrangements as needed.
* Handling payment of matter related invoices and Attorney expense reports via ChromeRiver.
* Performing other administrative tasks and special projects as requested (IE: entering Attorney's time, maintain/organizing paper files, etc.).

Qualifications

* Requires a minimum of two or more years of litigation assistant experience.
* Preferred experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver).
* Strong aptitude for technology and learning new systems.
* Excellent communication and proofreading skills.
* Planning and strong organizational skills.
* Coordinate day-to-day work-flow of attorneys' matters and serve as the primary point of contact for attorneys.
* Manage attorney calendars, e-mail traffic, phone calls and mail.

Have more questions? Connect with a recruiter directly. #LI-ER1

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